So you think hackers have stolen your password? You're not the only one. 
Perhaps you've noticed strange activity on your email account or frequent pop-ups on your computer. Perhaps it's just a hunch. 
But how can you know&nbsp;for sure?
There are many warning signs that you've been the victim of a data hack:
<ul>
<li>Your device is slower than normal.</li>
<li>You use more data than normal.</li>
<li>Videos take longer to load.</li>
<li>You received an email notification about a password change you didn't make.</li>
<li>An online account no longer accepts your password.</li>
</ul>
However, hackers can steal your passwords and identity&nbsp;without you ever knowing. That's why it's so difficult to tell if you're the victim of a hack.
This guide will help you work out if hackers have stolen your information and tell you how to stop it from happening again.&nbsp;
Prevent hackers from stealing your data by incorporating TeamPassword into your tech stack. This password manager for teams comes with a range of security features like two-step verification and password encryption.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Sign up for a free trial</a>&nbsp;today.&nbsp;

<h2>Have I Been Hacked? How Do I Know?</h2>
There are various ways to tell whether hackers have access to your information:
<ul>
<li>Look for unusual activity on your account. This activity includes logins to your social media accounts from unfamiliar locations or mass messages sent from your email account.&nbsp;</li>
<li>Look for security emails from account providers that warn about failed login attempts or password changes you didn't make.&nbsp;&nbsp;</li>
<li>Look for changes in performance on the devices, apps, and websites you use. For example, see if videos take longer to buffer than normal.&nbsp;</li>
<li>Look at your browser's password manager (if you use one) and check that nobody has changed these credentials.&nbsp;</li>
</ul>
All the above can be a guessing game. You might have a feeling that you're the victim of a hack but don't know for sure. 
Checking a stolen password list like "Have I Been Pwned" clears up some of the confusion. This tool searches across multiple data breaches &mdash; when hackers take stolen passwords and usernames and post them online &mdash; to see if cybercriminals have compromised your personal information. 
Here's how to use this stolen password list:
<ol>
<li>Enter your email address on the main page.&nbsp;</li>
<li>Click "pwned."</li>
<li>The website will search thousands of databases to see if hackers have stolen your personal information.</li>
<li>If you receive the "Oh no &ndash; Pwned!" message, it means hackers have posted sensitive information associated with your email address (passwords, addresses, phone numbers, etc.) somewhere online.</li>
<li>If you receive the "Good news &ndash; no pwnage found!" message, it means the website could not find your information on the internet.&nbsp;</li>
</ol>
Note: Just because the website can't find your data on the internet, it doesn't mean hackers haven't compromised your personal information.
Read more:&nbsp;<a href="https://teampassword.com/blog/password-manager-for-small-businesses" target="_blank" rel="noopener">Password Manager for Small Businesses</a>

<h2>Which Passwords Did Hackers Steal?</h2>
Establish which passwords hackers stole in a data breach so you can take quick action. Websites like "Have I Been Pwned"&nbsp;won't&nbsp;tell you which passwords are at risk. You'll only learn whether hackers have compromised the data associated with a particular email address. 
Note: Sometimes, hackers might have access to your email address and other personal information but not your password. It's hard to know for sure.&nbsp;
If hackers have access to your data, it's a good idea to change&nbsp;all passwords&nbsp;associated with the compromised email address. If you use your email address for several online accounts, change the passwords for these services. Updating these passwords might take you a while, and remembering the new passwords leads to additional problems. (Keep reading to find a solution.)
Here are some other tips:
<ul>
<li>When choosing new passwords, use combinations of lowercase letters, uppercase letters, numbers, and symbols. Passwords that use all these elements are stronger than those that don't.</li>
<li>Don't write your passwords down because this increases the risk of identity theft.&nbsp;&nbsp;</li>
<li>Don't tell anyone your new passwords.</li>
</ul>
Read more:&nbsp;<a href="https://teampassword.com/blog/the-most-secure-way-to-share-passwords" target="_blank" rel="noopener">The Most Secure Way to Share Passwords</a>.

<h2>How Common Is a Data Hack?</h2>
More common than you think. Hackers were responsible for more than 4,000 attacks every day in 2020, and the total number of compromised records exceeded 37 billion. That's a 141% increase from 2019. Much of this compromised data appears on the dark web, where cybercriminals use it to facilitate illegal activities such as identity theft and money laundering.&nbsp;
If you have been the subject of a data hack, you are not alone. However, it's important to act quickly to prevent hackers from accessing your personal or financial accounts.&nbsp;
There are other types of cybercrime to consider. Cybercriminals use techniques like phishing, where they impersonate people online and trick victims into handing over their personal information. Phishing now accounts for more than 80% of all cybersecurity incidents, and criminals steal $17,700 every minute in these attacks.&nbsp;

<h2>What Kind of Information Do Hackers Steal?</h2>
Hackers steal all kinds of personal and financial information:
<ul>
<li>Names</li>
<li>Email addresses</li>
<li>Usernames</li>
<li>Passwords</li>
<li>Addresses</li>
<li>Phone numbers</li>
<li>Bank account details</li>
<li>Credit card numbers</li>
<li>Social Security numbers</li>
<li>Insurance information&nbsp;</li>
<li>IRS information</li>
<li>Photos</li>
<li>Private message</li>
<li>SMS messages</li>
</ul>
Nothing is off-limits for hackers, and these criminals go to great lengths to steal your data. Once they have access to the information above, hackers can transfer money from your bank accounts, use your identity to apply for financing, and damage your credit file.&nbsp;
Read more:&nbsp;<a href="https://teampassword.com/blog/the-scariest-data-breaches-of-all-time" target="_blank" rel="noopener">The Scariest Data Breaches of All Time</a>.
TeamPassword is the best password manager for teams. Features include two-step verification, password encryption, easy password sharing, and more.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Get a free trial now</a>&nbsp;and learn how TeamPassword keeps you safe online.&nbsp;

<h2>Have I Been Hacked? How to Stay Safe.</h2>
There are several ways to improve online security and prevent hackers from accessing your personal information:
<ul>
<li>Use the latest security software and apps when using devices and browsing the internet.</li>
<li>Carry out regular risk assessments where you evaluate your security software.</li>
<li>Back up personal data to a reputable cloud service instead of keeping it on your device.&nbsp;</li>
<li>Don't share personal information with other people.</li>
<li>Create a security management strategy for your organization and share it with all team members.&nbsp;</li>
</ul>
Using a password manager is another way to stay safe online. The best ones encrypt your online passwords so hackers can't access these credentials, and you can keep passwords in a secure cloud-based vault and not have to remember them. There are various password managers online, including free ones available through most internet browsers, but not all tools are the same.&nbsp;
If you work alongside a team, consider TeamPassword. It's the&nbsp;<a href="https://www.teampassword.com/" target="_blank" rel="noopener">password manager for teams</a>&nbsp;that require world-class security and performance. This all-in-one password solution helps teams like yours store, manage, and share passwords in the safest way possible.&nbsp;

<h2>How Can TeamPassword Help?</h2>
TeamPassword prevents hackers from stealing your organization's most sensitive data with an incredible range of password management features. Enterprises of all sizes use TeamPassword to manage passwords, including tech startups, digital marketing agencies, creative agencies, and software and development teams.
Here are some&nbsp;<a href="https://teampassword.com/features" target="_blank" rel="noopener">TeamPassword features</a>&nbsp;that prevent situations involving a stolen password:
<ul>
<li>Random password generation that creates unique passwords for websites.</li>
<li>Two-step password verification.</li>
<li>Activity and logging tools so you can discover who has access to password management features.</li>
<li>Secure encryption technology.</li>
<li>Email notifications about password management actions.</li>
<li>Passwords stored securely in one place. </li>
</ul>
<h2>Final Word</h2>
If you're looking for the answer to the question, "Have I been hacked?" it's difficult to know for sure. Preventing hackers from compromising your data in the first place provides a better resolution. TeamPassword lets you store and manage passwords in a secure environment and minimize the effects of a stolen password so you can avoid hackers stealing your data and continue to collaborate on team projects.&nbsp;
With features like password encryption, two-step authentication, and random password generation, TeamPassword is the best password management solution for teams that want to improve online security.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Sign up for a free trial</a>&nbsp;now.

Have I been hacked? Here's how to check if you have and learn how to stop hackers from stealing your data. | TeamPassword Blog

Have I been hacked? Here's how to check if you have and learn how to stop hackers from ...

Have I Been Hacked? How to Know for Sure.

The challenge of managing several websites in an agency environment doesn&rsquo;t stop at the need to refine and execute effective briefs and make sure you&rsquo;re delivering on your clients&rsquo; expectations. When these companies have entrusted their sites to your care, you also need to have robust security measures in place to prevent fraud and cyberattacks.

Whether you&rsquo;re providing web design, marketing, or any other agency service, you&rsquo;ll need to make security a top priority as you manage your clients&rsquo; sites and deliver on projects.

Here are eight effective ways to ensure secure multi-website management as an agency.
<h2>1. Implement a Secure Centralized Site Management System</h2>
Centralized site management systems involve using a single tool for easier multi-website management. These kinds of tools will not only improve security for your agency through a unified, real-time view of the accounts you&rsquo;re managing but also simplify administration when it comes to monitoring and updating plugins that may be the cause of security vulnerabilities.

There are many platforms that come with a range of features that can help you keep your client sites secure through reliable backups and regular security checks, while also supporting your general account management with auxiliary features such as uptime and SEO monitoring, performance checks, and more.

By onboarding one of these site management tools, you&rsquo;ll have fewer security risks to worry about and more bandwidth to deliver your services as an agency.

<h2>2. Practice Effective Data Isolation</h2>
Ideally, your agency and clients will never be affected by a security breach, but it&rsquo;s still important to have preventative measures in place in case an attack does happen. When managing multiple websites, it&rsquo;s essential to keep each site&rsquo;s data sufficiently isolated so that an incident affecting one site can&rsquo;t affect the others you&rsquo;re managing.

Using several virtual private clouds will effectively compartmentalize your clients&rsquo; data, while also providing greater functional bandwidth and flexibility compared to multi-tenant cloud solutions.&nbsp;

For a little more peace of mind, agencies should also look into implementing security layers at a server level, such as access controls and firewall rules ensuring that no unauthorized data transfer can occur between your client sites.
<h2>3. Segment by Security Needs</h2>
Though security is certainly important, if you blanket every client account with the same approach to cybersecurity, you could risk wasting the precious resources you&rsquo;ll need to deliver on client projects. By segmenting your accounts by your clients&rsquo; unique security needs, you&rsquo;ll be able to allocate your time and resources more efficiently while still keeping every site secure.

If, for example, you&rsquo;re working with clients in industries that have strict privacy requirements like <a href="https://www.upguard.com/blog/cybersecurity-regulations-financial-industry" rel="follow noopener" target="_blank">finance</a> or healthcare, you may want to classify them as higher risk and allocate additional detection layers, more frequent auditing, and more sensitive alerts for log monitoring.

Your segmentation strategy will largely depend on the kinds of clients you serve and the risks they face, but each one should involve account-specific reviews and risk assessments, along with sections of your <a href="https://blog.hubspot.com/blog/tabid/6307/bid/34212/how-to-create-a-service-level-agreement-sla-for-better-sales-marketing-alignment.aspx" rel="follow noopener" target="_blank">service level agreements</a> to reflect the security you&rsquo;ll be providing for your clients.
<h2>4. Use Managed Hosting</h2>
Where your clients have entrusted you to oversee their hosting, it&rsquo;s important that you find a reliable managed hosting provider to maintain a base level of security as part of your multi-website management.

Managed WordPress hosting providers like <a href="https://www.20i.com/us/wordpress-hosting" rel="follow noopener" target="_blank">20i</a> can provide you with &ldquo;enterprise-level security as standard&rdquo;, taking care of security layers like PCI compliance, SSL certificates, malware scans, and more. Providers will also typically manage updates for any relevant security tools, and consistently monitor your sites for emerging threats.

Finding your managed hosting provider should come after you&rsquo;ve reviewed your client accounts for specific security needs, as there&rsquo;s a lot of variance from one service to another and it&rsquo;s important to find a provider who aligns with the unique needs of your website.
<h2>5. Use a Password Manager</h2>
When you&rsquo;re managing several websites with several sets of credentials, it&rsquo;s important to maintain strong passwords, but impossible to remember them all.&nbsp;

Using a password manager like <a href="https://teampassword.com/features" rel="follow noopener" target="_blank">Teampassword</a> will allow you to maintain access to every client account you need, without running the risk of simplifying the passwords to something that&rsquo;s easy to crack or storing this data in an insecure shared file.&nbsp;

Password managers also make access control much easier through intuitive dashboards where you can control which people in your team have access to which accounts, and enforce two-factor authentication for an additional layer to keep out hackers.
<h2>6. Research and Develop Your Compliance with Data Regulations</h2>
Depending on the kind of data your clients handle and the locations where they operate, you may need to make sure their sites comply with specific data and privacy regulations like <a href="https://termly.io/resources/articles/ccpa/" rel="follow noopener" target="_blank">CCPA</a>, GDPR, PCI DSS, and others.

Aside from ensuring your clients are maintaining a level of security that reflects their user data&rsquo;s sensitivity, making sure your managed sites are up to date on these regulations will help shield them from potential legal complications in the event of a data breach.&nbsp;

There&rsquo;s a wealth of resources available online to help you understand the data requirements tied to each major regulation in this space. Research the topic thoroughly and make plans to audit the sites you&rsquo;re managing, and consider seeking out help from a legal professional if you&rsquo;re unsure of how to make your sites compliant.
<h2>7. Enhance Employee Security Training</h2>
It doesn&rsquo;t matter if your individual team members are IT experts, designers, or anything else - everyone is accountable for cyber security when managing client websites.

Effective security training is a critical part of safe multi-website management in an agency setting. You&rsquo;ll need to take steps to ensure your team is thoroughly well-informed on the latest security best practices and threats facing your clients to effectively protect their sites.

Aside from basic information about the proper use of security tools like password managers, it&rsquo;s a good idea to schedule recurring security awareness sessions for your employees, looking at threats such as phishing, social engineering, and the principles of effective incident response.
<h2>8. Schedule and Carry Out Regular Audits</h2>
The cybersecurity landscape, like the work of an agency, never sits still for long. After you&rsquo;ve added necessary security measures to your client accounts, you&rsquo;ll also need to schedule regular security audits to ensure you&rsquo;re keeping on top of any relevant threats.

Effective <a href="https://reciprocity.com/resource-center/best-practices-cybersecurity-audits/" rel="follow noopener" target="_blank">security audits</a> should be thorough and systematic reviews of your client websites to identify any vulnerabilities, weaknesses, and potential emerging risks. This should be done at least annually for any multi-website management situation, but this frequency can and should increase based on the level of risk faced by the specific client.

Going back to the topic of client segmentation, you should try to develop separate audit schedules and SOPs depending on the level of risk faced by each of your clients, ensuring that your resources are being targeted efficiently and your approach to security reflects the needs of your clients.
<h2>Working for Secure and Efficient Management</h2>
Before you carry out any agreed services for your client&rsquo;s website, developing a secure approach to multi-website management ensures a base level of functionality and safety you&rsquo;ll need to maintain as an agency.
We hope these best practices have given you a better understanding of the threat landscape as it applies to agencies managing client websites, and a helpful jumping-off point as you develop security policies at your agency.
If you're looking for a password manager for your agency, but need something straightforward and easy-to-use, cost-effective, and <a href="https://teampassword.com/security" rel="follow noopener" target="_blank">reliable</a>, <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">give TeamPassword a try for free!</a>

Explore 8 expert strategies for secure multi-website management as an agency. Elevate client satisfaction with robust security practices. Unlock efficiency and trust. Dive in now!

Explore 8 expert strategies for secure multi-website management as an agency. Elevate client satisfaction with robust security practices. ...

8 Ways to Securely Manage Multiple Websites For Multiple Clients as an Agency

Small businesses are increasingly turning to cloud solutions to streamline their operations and boost their efficiency. However, the rise in cloud usage has also led to an increase in cloud security threats. The need for small business cloud security is more critical than ever to protect your company, customers, and assets.
In this guide, we will discuss the importance of cloud security for small businesses and how tools like Team Password can help mitigate risks against it.
Before we dive in, here are the key concerns you need to know about cloud security for small businesses:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data Breaches: Data breaches are a common concern for small business cloud security because they can tarnish brand reputation and consumer trust.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Compliance Violations: Compliance violations are another concern because violations can result in hefty fines.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Third-party Risks: Small business cloud security can be significantly improved by diminishing the amount of third-party vendors accessing your cloud.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data Leaks: Without proper encryption and access controls, your cloud data is at risk of a security breach. Once that information is acquired, it can be shared anywhere, putting you, your customers, and your assets at risk.</li>
</ul>
Read on to learn about best practices for small business cloud security.
[Table of Contents]
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#commoncloudsecurityrisks" rel="follow">Common Cloud Security Risks for Small Businesses</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#bestpractices" rel="follow">Cloud Security for Small Businesses: Best Practices to Follow</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#howteampasswordcanhelp" rel="follow">How TeamPassword Can Help You Secure Your Cloud</a></li>
</ul>
<h2 id="commoncloudsecurityrisks">Common Cloud Security Risks for Small Businesses</h2>
A majority of small businesses use cloud services to ease operations, boost efficiency, and ensure scalability. Before delving into our small business cloud security tips, let&rsquo;s expand on how dangerous cloud security breaches can be. Here are the most common cloud security risks faced by small businesses today.
<h3>Data Compromises</h3>
A majority of the data businesses store in their cloud is sensitive, whether it is user data or proprietary information. While this is a helpful solution, if this data is protected by inadequate security measures, it is all at risk of being breached.
The impact of these data breaches can be far-reaching and catastrophic for affected businesses and clients. How many times have you heard "X company data breach" on the news? These attacks not only affect those whose data is now compromised but can tank a brand&rsquo;s reputation and consumer trust.
<h3>Compliance Violations</h3>
Various industries and jurisdictions have strict compliance requirements regarding the management of data stored or used in the cloud. Small businesses must adhere to these requirements or risk facing penalties.
Two examples of such industries are the GDPR and HIPAA.
The <a rel="noopener noreferrer" target="_blank" data-gc-link="https://gdpr-info.eu/" href="https://gdpr-info.eu/">GDPR</a> is a European regulation that governs how businesses worldwide use or manage the data of E.U. residents. Breaching GDPR rules can lead to hefty fines.
<a rel="noopener noreferrer" target="_blank" data-gc-link="https://gdpr-info.eu/" href="https://gdpr-info.eu/">HIPAA</a> is an American regulation that dictates how U.S. healthcare organizations must handle user data. Violations can result in civil and criminal penalties.
If your business falls under GDPR or HIPAA rules, a cloud security breach can put you on the receiving end of legal repercussions.
<h3>Unauthorized Access</h3>
Many small businesses make the mistake of letting any employee have access to sensitive data. <a rel="noopener noreferrer" target="_blank" data-gc-link="https://www.gartner.com/smarterwithgartner/is-the-cloud-secure" href="https://www.gartner.com/smarterwithgartner/is-the-cloud-secure">99% of all cloud security failures</a> are related to human error. An untrained or unauthorized employee accessing sensitive data can create an opening for cyber-attacks through phishing, social engineering, and other means. Minimize such small business cloud security risks by implementing processes and guardrails that restrict access to your sensitive data.
Common examples of security risks include:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Ex-employees retaining access: Individuals who no longer work for you yet retain access to sensitive company information pose a threat to your security whether through data breaches or unauthorized use.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Vendors with poor security practices: Using a third-party vendor can jeopardize your small business by exposing your vulnerabilities to cybercriminals who know how to manipulate them.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Lack of network monitoring: Without proper network monitoring, security threats and breaches that occur will go undetected. Proper oversight is key to early detection and action.</li>
</ul>
By implementing these processes and guardrails, small businesses can significantly reduce cloud security risks and better protect their sensitive data from potential threats.
<h3>Third-Party Risks</h3>
Most small businesses rely on various third-party cloud service providers without realizing that many of these providers come with unique security issues.
Your cloud data storage security relies on the security strength of your cloud storage provider. If your provider has lax security and data handling practices, you&rsquo;ve set yourself up for trouble.
<h2 id="bestpractices">Cloud Security for Small Businesses: Best Practices to Follow</h2>
Breaches in <a data-gc-link="https://teampassword.com/blog/data-security-for-cloud-computing" href="https://teampassword.com/blog/data-security-for-cloud-computing">cloud and data security</a> can be costly. Now that you know the dangers posed by inadequate small business cloud security, let&rsquo;s look at the <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/data-security-for-cloud-computing#bestpractices" href="https://teampassword.com/blog/data-security-for-cloud-computing#bestpractices">best practices</a> for securing your cloud operations.
<h3>1. Evaluate Your Cloud Provider</h3>
The cloud solution provider you choose greatly influences security. We recommend working with a cloud service provider like Team Password, which has a track record of satisfying security and compliance requirements.
When evaluating a cloud provider to verify their security capabilities, you'll want to:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Understand Your Security Needs: Define your security needs by knowing the type of data you'll be sending or storing and the level of security it requires.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Compare Cloud Providers: Identify cloud providers that provide the services you need and compare them. Your comparison should focus on each provider&rsquo;s security offerings, measures, and track record.</li>
</ul>
Give preference to providers offering fast and dependable security support to help you identify and resolve security issues quickly.
<h3>2. Establish Cloud Security Policies</h3>
Establishing your cloud security policies clarifies how your small business will go about using cloud solutions safely. The process involves creating and communicating clear guidelines your team must follow to use and secure cloud services. An effective cloud security policy should cover:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data Management: Your cloud security policy should state how to handle, store, transmit, and backup sensitive data via the cloud. It should also specify who should have permission to interact with sensitive data and the encryption standards for securing stored and transmitted data.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">User Access Control: Your cloud security policy should specify who can access specific cloud systems and data. It should also state the requirements a person must fulfill to gain access, according to data types, and the circumstances in which a person can lose said access.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Security Awareness: One of the most common pitfalls on a team is the use of <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/common-password-problems-faced-small-organizations" href="https://teampassword.com/blog/common-password-problems-faced-small-organizations">weak passwords</a>. Your cloud policy should include training that teaches employees about cyber threats and how to spot, prevent, and respond to them.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Threat Response: The policy should spell out how to respond to different security incidents. It should also specify who does what, such as who is responsible for incident reporting, response, and recovery.</li>
</ul>
<h3>3. Train Your Team on Cloud Security</h3>
Humans are the weakest link in a company&rsquo;s security infrastructure, which is why cyber attackers use social engineering tactics. Strengthen your small business cloud security by <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/10-easy-cybersecurity-strategies-for-small-businesses" href="https://teampassword.com/blog/10-easy-cybersecurity-strategies-for-small-businesses">training and educating your team</a> to be your first line of defense.
No matter how basic it may seem, routinely reiterating best practices to your team is crucial. Reviewing methods as simple as employees not sharing systems, passwords, or manager credentials demonstrates your dedication to cloud security and sets an expectation among your team.
Should you feel it is warranted, you may choose to offer specialized training to a select few team members. This training would teach your team how to identify and respond to various cyber-attacks, including a notification chain in the event of a cyberattack.
<h3>4. Complete an Audit of Who Has Access</h3>
An audit of which employees or stakeholders have access to which systems and data will help you stay on top of user access control. In the event of a problem, the audit will reveal if there were any unauthorized data access points, allowing you to restrict their access before they can cause damage.
This helps prevent potential exploitation with the early detection and resolution of potential security gaps, including dormant accounts that need to be deactivated. While you can perform audits annually, we recommend doing them more regularly, especially if you handle highly sensitive data or frequently change employees.
<h3>5. Use a Password Manager</h3>
A password manager offers a simple, affordable, and effective way to optimize small business cloud security. Tools like <a rel="follow noopener" target="_blank" data-gc-link="https://teampassword.com/blog/why-you-need-a-password-manager" href="https://teampassword.com/blog/why-you-need-a-password-manager">TeamPassword</a>, safeguard your credentials and prevents unauthorized access to your cloud-based tools and sensitive data. Password managers effectively create and manage strong, unique passwords for each of your accounts and applications, reducing the risk of security breaches.
Team Password stores your login details and automatically fills them in when you log in. This is not only convenient but enhances security by allowing you to use complex passwords without having to worry about forgetting them or having to share them with too many people.
Our <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/password-generator" href="https://teampassword.com/password-generator">Secure Unique Password Generator</a> and Activity Monitoring are just some of the tools we offer to help increase your cloud security. The password generator helps generate randomized, highly secure passwords and enters them into your cloud solutions. The activity monitoring tool lets you monitor who&rsquo;s using which login details and provides real-time email notifications when password or user modifications occur.
<h2 id="howteampasswordcanhelp">How TeamPassword Can Help You Secure Your Cloud</h2>
TeamPassword provides a fast, easy, and highly <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/security" href="https://teampassword.com/security">secure way</a> to store and share team logins and passwords. Our affordable password manager is suitable for businesses of all sizes, allowing your team to access and manage passwords from mobile and computer systems. We even offer Chrome, Firefox, and Safari extensions that let your team load login details from their preferred browsers.
<a rel="noopener noreferrer" target="_blank" data-gc-link="https://app.teampassword.com/dashboard?utm_source=blog&amp;utm_medium=blog&amp;utm_campaign=bcms&amp;_gl=1*1h333zh*_gcl_aw*R0NMLjE2OTY5MTM5MDEuQ2p3S0NBand5WTZwQmhBOUVpd0FNem1md2V3Z2lnOEhhX2hsZ0d5anE1OURScjh6bDFRRV9vVFNVN09feEhFbFFfcHozTklQWGZnaUZob0NwMFFRQXZEX0J3RQ..*_gcl_au*ODA2ODgxMDgxLjE2OTYxMzM2MjU.#signup/testimonial" href="https://app.teampassword.com/dashboard?utm_source=blog&amp;utm_medium=blog&amp;utm_campaign=bcms&amp;_gl=1*1h333zh*_gcl_aw*R0NMLjE2OTY5MTM5MDEuQ2p3S0NBand5WTZwQmhBOUVpd0FNem1md2V3Z2lnOEhhX2hsZ0d5anE1OURScjh6bDFRRV9vVFNVN09feEhFbFFfcHozTklQWGZnaUZob0NwMFFRQXZEX0J3RQ..*_gcl_au*ODA2ODgxMDgxLjE2OTYxMzM2MjU.#signup/testimonial">Sign up today</a> to experience the many benefits of using TeamPassword to optimize your cloud security.

Cloud security is crucial for business of all sizes. Learn how to keep your cloud secure in this guide.

Cloud security is crucial for business of all sizes. Learn how to keep your cloud secure in this ...

Small Business Cloud Security | Keep Your Cloud Secure

Managing a remote team can be challenging, but also rewarding. Remote teams offer many benefits, such as increased productivity, flexibility, and diversity. However, they also require some special skills and strategies to ensure effective collaboration and communication. In this blog post, we will share with you five tips to help you manage your remote team efficiently and successfully.
Here are five key takeaways for successful remote team management:
<ul>
<li>Streamline your onboarding process to welcome new hires and set clear expectations</li>
<li>Emphasize communication and use various tools and channels to stay connected</li>
<li>Create and utilize clear, documented procedures to standardize workflows and avoid confusion</li>
<li>Identify areas of collaboration and foster a sense of teamwork and trust</li>
<li>Collect easy-to-access resources and provide support and feedback to your team members</li>
</ul>
[Table of Contents]
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#whyisremoteteammanagementimportant" rel="follow">Why Is Remote Team Management Important?</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#our5tips" rel="follow">Our 5 Tips for Remote Team Management</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#usingteampassword" rel="follow">Using TeamPassword to Manage Your Remote Team</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#faqs" rel="follow">FAQs</a></li>
</ul>
<h2 id="whyisremoteteammanagementimportant">Why Is Remote Team Management Important?</h2>
Managing remote teams is important because it affects their performance, satisfaction, and retention. And learning to manage remote teams is only becoming more relevant. It's not a trend; <a href="https://teampassword.com/blog/remote-work-isnt-just-a-trend-its-the-future" rel="follow noopener" target="_blank">it's the future</a>.
A study by Buffer found that 99% of remote workers want to keep working remotely at least part-time for the rest of their careers. But remote work also has challenges, such as isolation, communication barriers, and lack of visibility. You need effective and efficient remote team management to overcome these challenges and create a positive and productive work environment.
<h2 id="our5tips">Our 5 Tips for Remote Team Management</h2>
Managing a remote team can be challenging, but also rewarding. You get to work with talented people from different backgrounds and locations, and you can enjoy more flexibility and autonomy. However, you also need to overcome some common obstacles, such as communication gaps, cultural differences, and lack of motivation. That's why we have compiled our 5 tips for remote team management, based on our own experience and best practices.
Here are five tips to help you lead your remote team well.
<h3>1. Streamline Your Onboarding</h3>
This is how you integrate new hires into your team and organization. It helps them feel welcomed, engaged, and aligned with your goals and culture. To make your onboarding process smooth, you should:
<ul>
<li>Give a comprehensive orientation that covers your company's vision, mission, values, policies, and procedures. This will help the new hire understand the big picture of your organization and how their role fits into it. It will also help them learn the rules and norms of your workplace and avoid any potential misunderstandings or conflicts.</li>
<li>Assign a buddy or mentor who can guide and support the new hire. A buddy or mentor can be a peer, a senior colleague, or a manager who can provide the new hire with practical advice, feedback, and resources. They can also help the new hire navigate the organizational culture and network with other people. A buddy or mentor can also act as a sounding board and a source of encouragement for the new hire.</li>
<li>Set clear expectations and goals for their role and responsibilities. This will help the new hire know what is expected of them and how they will be evaluated. It will also help them prioritize their tasks and manage their time effectively. You should also provide the new hire with a clear roadmap of their career development and growth opportunities within your organization.</li>
<li>Give regular feedback and check-ins to track their progress and address any issues or concerns. This will help the new hire adjust to their role and improve their skills and competencies. It will also help you identify any gaps or challenges that the new hire may face and provide them with the necessary support or training. You should also recognize and celebrate the new hire's achievements and contributions to your team and organization.</li>
<li>Encourage social interaction and introduce them to other team members and stakeholders. This will help the new hire build rapport and trust with their colleagues and collaborators. It will also help them feel part of the team and the organization. You should also invite the new hire to participate in social events, team meetings, and projects that can expose them to different aspects of your work environment.</li>
</ul>
Without proper access management, onboarding can be a pain. You have to <a href="https://teampassword.com/blog/how-to-safely-share-passwords-with-coworkers" rel="follow noopener" target="_blank">safely give account access to what the employee needs</a> while not accidentally sharing too many permissions and creating a security hazard.&nbsp;
<a href="https://teampassword.com/features" rel="follow noopener" target="_blank">TeamPassword</a> is a security first, collaboration-oriented password manager whose goal is quick login access for your whole team. Create an unlimited number of password groups, and assign members access to the appropriate groups.&nbsp;
<h3>2. Emphasize Communication</h3>
To communicate effectively in a remote team, you need to use various tools and channels, such as email, chat, video conferencing, project management software, etc. However, using these tools and channels is not enough.
You also need to establish a communication protocol that defines the purpose, frequency, and format of each communication tool or channel. For example, you can use email for formal and asynchronous communication, chat for informal and quick communication, video conferencing for meetings and presentations, and project management software for tracking tasks and deadlines. By having a communication protocol, you can avoid confusion, duplication, or overload of information.
Additionally, you need to communicate clearly and concisely, using simple language, bullet points, visuals, etc. This can help your team understand your message better and save time and effort.
You also need to communicate proactively and regularly, updating your team on your availability, progress, challenges, etc. This can help your team stay aligned, informed, and engaged. Moreover, you need to communicate positively and respectfully, using praise, appreciation, empathy, etc. This can help your team build trust, rapport, and collaboration.
<h3>3. Create and Utilize Clear, Documented Procedures</h3>
Remote teams need procedures to standardize workflows, prevent mistakes and <a href="https://teampassword.com/blog/avoid-remote-worker-burnout" rel="follow noopener" target="_blank">remote worker burnout</a>, and ensure quality and consistency. A procedure is a set of steps or actions that leads to a desired outcome or goal. To create and use clear and documented procedures for your remote team, follow these steps:
<ul>
<li>Identify the core tasks or processes that your team does regularly. For example, reporting, invoicing, or customer service.</li>
<li>Break down each task or process into simple, sequential, and measurable steps.</li>
<li>Write each step in a clear, concise, and actionable way.</li>
<li>Store the procedures in a central, accessible, and secure location. You can use a shared drive, wiki, or intranet.</li>
<li>Review and update the procedures regularly. Incorporate feedback, best practices, and lessons learned.</li>
</ul>
<h3>4. Identify Areas of Collaboration</h3>
<img src="https://cdn.buttercms.com/iyHWStAESE2Ap8e0MvG2" alt="undefined" width="687" height="376">
Image by pch.vector on Freepik
Collaboration means working together to achieve a shared goal or outcome. For remote teams, collaboration is essential because it helps them use their diverse skills, perspectives, and experiences. It also helps them build teamwork, trust, and belonging. You can identify areas of collaboration in your remote team by doing these steps:
<ul>
<li>Define the scope, objectives, and deliverables of each project or initiative that needs collaboration</li>
<li>Assign roles and responsibilities to each team member based on their strengths, interests, and availability</li>
<li>Use collaborative tools and platforms that allow real-time communication, file sharing, brainstorming, etc., such as Google Docs, Slack, or Zoom</li>
<li>Facilitate regular meetings or sessions that promote discussion, feedback, and decision making</li>
<li>Celebrate and recognize the achievements and contributions of your team members</li>
</ul>
<h3>5. Collect Easy-to-Access Resources</h3>
Resources are the materials or tools that help your team do their tasks or learn new skills. For remote teams, resources are important because they help them get the information or support they need quickly and easily. They also help them improve their knowledge, skills, and performance. You can collect easy-to-access resources for your remote team by doing these steps:
<ul>
<li>Identify the common needs or challenges that your team faces, such as technical issues, skill gaps, or motivation</li>
<li>Gather relevant and reliable resources that can address those needs or challenges, such as manuals, guides, courses, podcasts, etc.</li>
<li>Organize the resources in a clear and user-friendly way, such as by topic, format, or level</li>
<li>Store the resources in a central, accessible, and secure location, such as a shared drive, wiki, or intranet</li>
<li>Encourage your team to use and share the resources regularly and provide feedback</li>
</ul>
<h2 id="usingteampassword">Using TeamPassword to Assist with Remote Team Management</h2>
Managing a remote team can be challenging, especially when it comes to password sharing. You need a password management tool that is simple, secure, and efficient. That's why you need TeamPassword. With <a href="https://teampassword.com/features" rel="follow noopener" target="_blank">TeamPassword</a>, you can:
<ul>
<li>Create, remember, and reset passwords without wasting time or hassle</li>
<li><a href="https://teampassword.com/security" rel="follow noopener" target="_blank">Protect your data</a> and accounts from unauthorized access or cyberattacks</li>
<li>Share passwords easily with your team using features such as groups, browser extensions, and auto-fill</li>
<li>Give your team access to the tools and platforms they need to collaborate and be productive</li>
<li>Reduce your team's frustration and stress and improve their satisfaction and retention</li>
</ul>
TeamPassword is the password management tool that helps you manage your remote team successfully and efficiently. <a href="https://app.teampassword.com/signup" rel="follow">Sign up for a free trial today</a> and see for yourself!
<h2 id="faqs">FAQs</h2>
<h3>How do you manage time in remote work?</h3>
Here are some practical tips to help you stay on track and productive. First, set a regular schedule and stick to it. Having a consistent routine will help you create boundaries between work and personal life. Second, prioritize your tasks and plan your day ahead. Use a calendar or a to-do list to organize your work and avoid distractions. Third, take breaks and move around. Working from home can be isolating and stressful, so it's important to take care of your physical and mental health. Try to get some fresh air, exercise, or chat with a friend during your breaks.
<h3>How do you supervise a remote employee?</h3>
Here are some practical tips for supervising a remote employee.
<ol>
<li>Communicate regularly and clearly through the best channels you have available. While email and chat are efficient and convenient for most tasks, a regular video call may allow the employee to open up more about their struggles, and gives you the chance to sense how they're doing based on non-verbal cues.</li>
<li>Set clear expectations and goals for your employee, and track their progress and performance. Responsible, high-performing employees will struggle to stay motivated if the metrics by which their performance is measured are not lucid and up-to-date.&nbsp;</li>
<li>Encourage socialization and give remote employees permission to exercise and go outside. Without explicit encouragement, your employees may end up sitting at their desks 8 hours a day, which <a href="https://www.ncbi.nlm.nih.gov/pmc/articles/PMC7955618/#:~:text=Prolonged%20(excessive)%20sitting%20is%20detrimentally,cognitive%20aspects%20of%20work%20performance." rel="follow noopener" target="_blank">studies show is disastrous</a> for productivity and health.&nbsp;</li>
</ol>
<h3>How do you keep remote workers accountable?</h3>
Keeping remote workers accountable can be challenging, but not impossible.
Here are some practical tips to help you manage your team effectively.&nbsp;
<ol>
<li>Set clear and realistic goals for each project and communicate them frequently.</li>
<li>Use online tools to track progress, share feedback and collaborate.&nbsp;</li>
<li>Schedule regular check-ins and meetings to discuss issues, celebrate successes and build trust.&nbsp;</li>
<li>Recognize and reward good performance and address any problems promptly.</li>
</ol>
By following these tips, you can ensure that your remote workers stay motivated, productive and accountable.
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Remote teams require the same access and oversight as in person teams. Learn our tips for successful and secure remote team management. Check it out!

Write a blog based on the below outline. Cite research when possible. Title: Remote Team Management Tips | ...

Remote Team Management Tips | 5 Tips to Efficiently Manage a Team

Write a blog based on the below outline. Cite research when possible. Title: Remote Team Management Tips | 5 Tips to Efficiently Manage a Team Intro: Managing a remote team can be challenging, but also rewarding. Remote teams offer many benefits, such as increased productivity, flexibility, and diversity. However, they ...

Working remotely has many benefits, such as flexibility, comfort, and productivity. However, it also exposes you to various security threats that can compromise your data and devices. In this blog post, we will explore the most common security challenges that remote workers encounter and how to overcome them. By applying these best practices, you can work remotely with security and confidence.
Here are 3 key points to remember:
<ul>
<li>Remote workers face threats including phishing, malware, device theft, network breaches, and data leaks.</li>
<li>To protect yourself and your work from these risks, you should use a password manager, install antivirus software, password protect your devices, use a VPN, secure your home wifi, create strong passwords for everything, and enable two-factor authentication.</li>
<li><a href="https://teampassword.com/features" rel="follow noopener" target="_blank">TeamPassword</a> is a tool that can help you manage and share your passwords securely with your remote team.</li>
</ul>
[Table of Contents]
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#securityrisks" rel="follow">Remote Working Security Risks: Identifying the Culprits</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#safelyworkremotely" rel="follow">How to Safely Work Remotely</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#enhanceremoteworksecurity" rel="follow">Using TeamPassword to Enhance Remote Work Security</a></li>
</ul>
<h2 id="securityrisks">Remote Working Security Risks: Identifying the Culprits</h2>
Remote work exposes you to some security risks that you may not encounter in a traditional office environment. Here are some of the most common security threats that remote workers face:
<ul>
<li><a href="https://teampassword.com/blog/spear-phishing" rel="follow noopener" target="_blank">Phishing</a>: Threat actors send fraudulent emails or messages that look like they come from legitimate sources, such as your bank, your employer, or your colleagues. The goal is to trick you into clicking on malicious links or attachments, or providing sensitive information such as passwords or credit card details.</li>
<li>Malware: This is any software that is designed to harm or disrupt your computer or device. Malware can infect your device through phishing emails, malicious websites, or unsecured downloads. Malware can steal your data, damage your files, spy on your activities, or take control of your device.</li>
<li>Device theft: Someone physically steals your laptop, smartphone, tablet, or any other device that you use for remote work. Device theft can result in the loss of your data and access to your accounts. It can also compromise the security of your employer or clients if you have sensitive or confidential information on your device.</li>
<li>Network breaches: Threat actors gain unauthorized access to your network or Wi-Fi connection. Network breaches can happen when you use public or unsecured Wi-Fi networks, such as those in cafes, hotels, or airports. Hackers can intercept your online traffic, steal your data, or inject malware into your device.</li>
<li>Data leaks: This is when your data is accidentally or intentionally exposed to unauthorized parties. Data leaks can happen when you use unencrypted or weak passwords, share passwords with others, store data on unsecured cloud services, or send data via unsecured channels. If you find yourself in this situation, you may find our <a href="https://teampassword.com/blog/cybersecurity-complete-guide" rel="follow noopener" target="_blank">in-depth guide on what to do if you've been hacked</a> helpful.&nbsp;</li>
</ul>
<h2 id="safelyworkremotely">How to Safely Work Remotely</h2>
Remote working security risks are real and serious, but you can avoid them. You just need to follow some simple and effective steps to secure your data and device. Here are some of the best practices for remote work security:
<h3>1. Use a Password Manager</h3>
A password manager helps you create, store, and manage your passwords securely. It makes strong and unique passwords for each of your accounts and saves them in a secure vault. It also fills in your passwords automatically when you log in to websites or apps. This way, you don't have to remember or type your passwords.
For remote distributed teams, a secure <a href="https://teampassword.com/blog/how-to-safely-share-passwords-with-coworkers" rel="follow noopener" target="_blank">password manager designed for sharing</a> is crucial.&nbsp;
<img src="https://cdn.buttercms.com/tj8gEkSCTwiowMUAocHy" alt="undefined" width="578" height="440">
TeamPassword's built-in password generator

Password managers improve your remote work security in many ways. It stops you from using weak or repeated passwords that hackers can easily guess or crack. It also protects you from phishing attacks by only filling in passwords on real websites. And it lets you access your passwords from any device or location.
<h3>2. Install Antivirus Software</h3>
Antivirus software protects your computer or device from malware. It checks your files and programs for any infection and warns you if it finds anything wrong. It also blocks harmful websites and downloads that may have malware.
Antivirus software is vital for remote work security because it prevents malware attacks that can damage your data and device. It also helps you keep your system up to date and fast. You should pick a reliable antivirus software that offers constant protection and frequent updates.
<h3>3. Set Up a Lock Screen for Your Devices</h3>
A lock screen is a feature that requires you to enter a password, PIN code, fingerprint scan, face recognition, or any other verification method to unlock your device. It adds an extra layer of security to stop anyone from accessing your device without your consent if it gets lost or stolen.
Setting up a lock screen for your devices is crucial for remote work security because it keeps your data and accounts safe from unauthorized access. It also lets you track or wipe your device remotely if you lose it or it gets stolen. You should set up a lock screen for all your devices that you use for remote work, such as laptops, smartphones, tablets, etc.
<h3>4. Utilize a VPN</h3>
VPN stands for virtual private network. It is a service that creates a secure and encrypted connection between your device and a server on the internet. It hides your IP address and location and sends your online traffic through the server. This makes it look like you are browsing from a different location.
Using a VPN&nbsp;<a href="https://teampassword.com/blog/password-manager-and-vpn" rel="follow noopener" target="_blank">has many benefits for remote work security</a>. It protects you from network breaches by encrypting your data and stopping hackers from spying on or stealing your online activities. It also lets you access websites or services that may be restricted in your area based on your location. And it helps you avoid bandwidth throttling or censorship by your internet service provider or government.
<h3>5. Make Your Home Wi-Fi Secure</h3>
Making your home Wi-Fi secure means setting up a strong and unique password for your Wi-Fi network and router. It also means changing the default settings of your router, such as the network name, the admin username and password, and the encryption type. And it means updating your router firmware regularly to fix any security issues.
<h3>6. Create Strong Passwords for Everything</h3>
Another security measure for remote work is to use strong passwords for all your accounts and services. A <a href="https://teampassword.com/blog/what-is-password-encryption-and-how-much-is-enough" rel="follow noopener" target="_blank">strong password</a> has at least 12 characters and contains a combination of uppercase and lowercase letters, numbers, and symbols. It does not include any personal or common information, such as names, dates, words, or phrases.
Strong passwords prevent hackers from cracking or guessing them and reduce the chance of data breaches or identity theft. If you're beholden to security compliance standards like <a href="https://teampassword.com/blog/soc-2-password-requirements" rel="follow noopener" target="_blank">SOC 2</a>, it's essential for you to follow password best practices.
A password manager can help you create and manage strong passwords. Easy-to-use browser extensions, such as the one demonstrated below, enable your team to use strong passwords without sacrificing convenience.
<img src="https://cdn.buttercms.com/0gCOt5oQBCE1vxckmRZC" alt="TP extension in action GIF (video) (1..." width="788" height="443">
<h3>7. Enable Two-Factor Authorization</h3>
You should also enable two-factor authorization on all your accounts and services. This <a href="https://teampassword.com/blog/maximize-security-with-2fa" rel="follow noopener" target="_blank">adds an extra layer of security</a> when you log in. You have to enter not only your password but also a code that you receive on your phone, email, or app, or a device that you plug in or scan. This way, hackers can't access your account even if they know your password. Two-factor authorization also helps you recover your account if you forget your password or lose your device.
<h2 id="enhanceremoteworksecurity">Using TeamPassword to Enhance Remote Work Security</h2>
TeamPassword is a password manager that is designed specifically for teams and businesses that work remotely.
Here are some of the key features and benefits of TeamPassword:
<ul>
<li>Security: TeamPassword uses industry-standard encryption to protect your passwords and data. It also offers enforceable 2FA, SSO, activity logs, admin and member permission levels, and more.</li>
<li>Simplicity: TeamPassword is easy to use and set up. You can create groups for different teams or projects and add users with a few clicks. You can also import or export passwords from other sources or formats.</li>
<li>Integration: Use browser extensions and mobile apps to access your passwords from anywhere.</li>
<li>Support: TeamPassword offers live support - you can contact us anytime via email or chat if you have any questions or issues.</li>
</ul>
Using TeamPassword has many benefits for remote work security. It helps you avoid the hassle of creating and remembering passwords for each of your team accounts and services. It also helps you prevent password sharing via email, chat, or text, which can expose your passwords to hackers or third parties. And it helps you monitor and manage who has access to what passwords and revoke access when needed.
<h2>Prevent Remote Security Risks with TeamPassword</h2>
TeamPassword is the best password manager for remote, collaborative teams. Don&rsquo;t believe us?&nbsp;<a href="https://app.teampassword.com/signup" rel="follow">Sign up for a 14-day free trial</a> today and try for yourself.

Do you know which of your daily practices pose remote working security risks? Come learn the most common remote security risks and how to protect yourself!

Blog title: 7 Remote Working Security Risks and How to Safely Work Remotely Intro: Remote working has become ...

7 Remote Working Security Risks | How to Safely Work Remotely

Blog title: 7 Remote Working Security Risks and How to Safely Work Remotely Intro: Remote working has become more popular and convenient in recent years, but it also comes with some security risks that you need to be aware of. In this blog post, we will discuss the main security ...

Do you have a plan to create a company culture for security? Come learn the importance of creating security culture and the importance of doing so!

Security is both a technical and cultural issue. Employees who value and promote security will prevent cyberattacks, protect ...

Creating a Company Culture for Security | 5 Actionable Insights

Security is both a technical and cultural issue. Employees who value and promote security will prevent cyberattacks, protect sensitive data, and foster trust with customers and stakeholders . In this blog post, we will explore what security culture is, why it is important, and how you can create one for ...

Keeping yourself safe online is a constant struggle that requires staying one step ahead of cybercriminals. Spear phishing is one of the latest ways to make spoofed emails seem more legitimate. The right training and tools are the only way to prevent your business from falling victim to these sophisticated attacks.

TeamPassword makes it easy to keep your accounts safe from cybercriminals. Don&rsquo;t believe us? Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial">14-day free trial today</a> and try for yourself.

<h3>[Table of Contents]</h3>
<a href="#whatisphishing" rel="follow">What is phishing?</a>
<a href="#whatisspearphishing" rel="follow">What is spear phishing?</a>
<a href="#phishingvsspear" rel="follow">Phishing vs spear phishing: What's the difference?</a>
<a href="#otherphishing" rel="follow">Other phishing variants</a>
<a href="#spearphishingtactics" rel="follow">Spear phishing tactics</a>
<a href="#spearphishingexamples" rel="follow">Spear phishing examples</a>
<a href="#spearphishingstats" rel="follow">Spear phishing statistics</a>
<a href="#howdoyouprevent" rel="follow">How do you prevent spear phishing attacks?</a>

<h2 id="whatisphishing">What is phishing?</h2>
Here is a simple definition of phishing.&nbsp;

Phishing definition: Phishing is a type of cyberattack that uses seemingly legitimate emails, SMS messages, or social media posts to convince people to share sensitive login information, either directly or via a spoofed login page.&nbsp;

<h2 id="whatisspearphishing">What is spear phishing?</h2>
Here is a simple definition of spear phishing

Spear phishing definition: Spear phishing is a targeted version of the standard phishing attack, where a specific individual or group is targeted using personal information to make the message seem more legitimate and urgent.

Similar to how many <a href="https://teampassword.com/blog/what-is-a-brute-force-attack-and-are-you-at-risk" rel="follow noopener" target="_blank">brute force attacks</a> use personalized dictionaries, spear phishing is a way to improve the likelihood of a targeted victim falling prey to a phishing attack.

Phishing and spear phishing are both considered <a href="https://teampassword.com/blog/five-most-common-password-attacks" rel="follow noopener" target="_blank">social engineering</a>, which is when an attacker convinces the victim that they are somebody else. A common example of a social engineering attack is when a person impersonating a bank official calls someone in an attempt to get them to divulge their username and password.&nbsp;&nbsp;&nbsp;
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<h2 id="phishingvsspear">Phishing vs spear phishing: What&rsquo;s the difference</h2>
Spear phishing is really just an upgraded, personalized version of phishing. A phishing attack might be sending a text message to every phone number in New York State saying they are from Chase Bank and you need to login immediately due to suspicious activity with a link to a spoofed Chase Bank homepage.&nbsp;

Conversely, a phishing attack might be sending a message to every employee of a small startup that looks like it is coming from the CEO to check their login details for some software that they know the company uses.&nbsp;
<h2 id="otherphishing">Other phishing variants</h2>

There are a few other variants of phishing. In the biggest, most sophisticated attacks, these tactics are often combined. Here are two other common phishing variants.

Whaling definition: Whaling is when a phishing attack targets a high-value individual, for example the CEO or CFO, with the goal of a maximum payday. It&rsquo;s a play on the word phishing as whales are big &ldquo;fish.&rdquo;&nbsp;

Vishing definition: Vishing is similar to a phishing attack, only it uses phone calls instead of emails to pull off the deception. Phishing is often the first step in a vishing attack, where the names and positions of several individuals are uncovered so they can be used to fool IT professionals with a vishing phone call.&nbsp;
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<h2 id="spearphishingtactics">Spear phishing tactics</h2>

Spear phishers use many different tactics to convince prospective victims that the message is legitimate. Here are some common spear phishing strategies:

<ul>
<li>
Security alerts: The spear phisher sends a text message saying there is suspicious activity in an account. Credit card numbers often have a set starting sequence according to the bank issuing the card, so stating &ldquo;your card starting 9999&rdquo; makes the message seem more legitimate.
</li>
<li>
Customer complaints: If you&rsquo;ve recently written a negative review about a utility company or bank online, then spear phishers may have scraped that data to use it as part of a cyber attack. They can then pose as the customer service department of that entity in hopes of tricking you into providing sensitive information.&nbsp;
</li>
<li>
Impersonation: Instead of posing as a bank or other organization, some spear phishing attacks include impersonating a specific person. Common examples include posing as the CEO or CFO of your employer, or as your grandchild.&nbsp;
</li>
</ul>
<h2 id="spearphishingexamples">Spear phishing examples&nbsp;</h2>
The news is littered with famous and sophisticated companies falling victim to spear phishing and vishing attacks. Here are some of the biggest events of the last decade.&nbsp;

About 10 years ago, the <a href="https://threatpost.com/rsa-securid-attack-was-phishing-excel-spreadsheet-040111/75099/" rel="follow noopener" target="_blank">SecureID product by RSA</a> was compromised with a spear phishing attack. This attack involved circulating an Excel file via company emails that had embedded code. According to Symantec, even in 2023, Office files are increasingly being used for phishing attacks.&nbsp;

In 2015, <a href="https://www.forbes.com/sites/nathanvardi/2016/02/08/how-a-tech-billionaires-company-misplaced-46-7-million-and-didnt-know-it/?sh=7d1c13f650b3" rel="follow noopener" target="_blank">Ubiquiti lost $46.7 million</a> in a spear phishing attack. The billionaire CEO, Robert Pera, was targeted in this whaling effort. In this case, impersonation by an outside entity allowed the fraudsters to steal about 10% of the company&rsquo;s cash reserves. The missing money wasn&rsquo;t even noticed until the FBI informed them of the potential attack.

In one of the most recent major cyber attacks, on September 11th, 2023, <a href="https://www.vox.com/technology/2023/9/15/23875113/mgm-hack-casino-vishing-cybersecurity-ransomware" rel="follow noopener" target="_blank">MGM and several other casinos</a> were brought offline by ransomware attacks. Phishing and social media made it possible for the hackers to gather enough information to impersonate employees. They then used a vishing tactic to get IT to reset password accounts, gaining entry into the computer system.&nbsp;

Caesars, another Las Vegas casino, was one of the other victims of this widespread attack. Unlike MGM, they decided to pay &ldquo;millions&rdquo; to the <a href="https://teampassword.com/blog/resources-for-ransomware" rel="follow noopener" target="_blank">ransomware-as-a-service</a> hackers. MGM, meanwhile, spent 10 days unable to operate their business, losing untold millions in revenue.&nbsp;

It&rsquo;s not just businesses that are being threatened by spear phishing attacks. Government infrastructure is also threatened. <a href="https://www.edweek.org/technology/schools-are-a-top-target-of-ransomware-attacks-and-its-getting-worse/2023/08" rel="follow noopener" target="_blank">Schools</a> are becoming a particularly popular target. They tend to have technical debt that makes them soft targets as well as staff who are often less trained on different cyberthreats than those working in tech.
<h2 id="spearphishingstats">Spear phishing statistics</h2>

Spam accounts for about 48% of all email sent, representing <a href="https://aag-it.com/the-latest-phishing-statistics/" rel="follow noopener" target="_blank">3.4 billion emails per day</a>. Over a fifth of that is from Russia, and they are mostly sent with phishing in mind. If you haven&rsquo;t trained your staff to detect potentially threatening emails, then it's only a matter of time before they open one.

Half of all social engineering attacks include emails, and <a href="https://www.verizon.com/business/resources/reports/dbir/2023/master-guide/" rel="follow noopener" target="_blank">about three quarters of all attacks involve social engineering</a>. Overall, in 2022, about a quarter of all attacks targeting American companies were ransomware.

According to <a href="https://docs.broadcom.com/doc/istr-24-2019-en" rel="follow noopener" target="_blank">Symantec</a>, 65% of all cyber attacks involve phishing. Furthermore, the rise of crypto has made ransomware attacks harder to circumvent, prevent, or prosecute.&nbsp;

Often, the only recourse is payment. According to <a href="https://www.ibm.com/reports/data-breach" rel="follow noopener" target="_blank">IBM</a>, the average cost of a data breach is nearly $5 million.

While phishing and spear phishing are traditionally done by email and more recently SMS, social media has also become a major source of fraud. This is especially true for <a href="https://aag-it.com/the-latest-phishing-statistics/" rel="follow noopener" target="_blank">Linkedin</a>. The information individuals provide publicly about their employer, position, and location make it far easier for spear phishers and vishers to believably impersonate members of staff.&nbsp;
<img src="https://cdn.buttercms.com/LcHJlfkQliVpxntfEVOQ" alt="undefined" width="701" height="467">
<h2 id="howdoyouprevent">How do you prevent spear phishing attacks?&nbsp;</h2>

The fact is that your business is receiving spear phishing emails everyday. Therefore, the first line of defense has to be training. Whenever you open an email, check the address of the sender.&nbsp;

For example, official Bank of America email addresses will end &ldquo;@bofa.com&rdquo; and not &ldquo;@bankzofamerica.something.in&rdquo;. Next, before clicking on a link you can actually hover over the link with your mouse to see the destination. Does it match the expectation? If not, it&rsquo;s probably a spoofed login page.

If you think the email is legitimate, then there are further steps you can take. For example, if the email is warning you that an account is compromised, instead of clicking through the email to the website, type it in separately and navigate to your account.&nbsp;

If it is apparently an urgent and unexpected email from your coworker, send them a Slack message to confirm. If you do intend to call them, open up your HR software to get their number instead of using the one in the email.&nbsp;
<h2>Use TeamPassword to prevent spear phishing attacks</h2>

TeamPassword can help you stay safe from the threat of spear phishing attacks. By creating and securely storing unique, random, and strong passwords for each account, they are off limits to those trying to steal your information. This makes it harder for bad actors to get your personal information, which leads to their phishing attempts seeming less legitimate.&nbsp;

Furthermore, TeamPassword allows you to share credentials with coworkers. That way you know that anyone looking for a username or password is probably spam and can be safely ignored.

TeamPassword can protect your important accounts for spear phishers. Don&rsquo;t believe us? <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> today and try for yourself.

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In an increasingly digital world, we&rsquo;re switching more and more of our daily lives over to the Internet. While this brave new world is exciting and convenient, it&rsquo;s not without its problems.&nbsp;
The issue of unsafe passwords has been around for a while. But have you ever thought about where and how to store them?
Most of us have several passwords, and we&rsquo;re encouraged to never duplicate them. Some people simply write them all down on a piece of paper &mdash; which is fraught with danger. But others store their passwords electronically.
As you&rsquo;re about to find out, not all electronic systems of password storage are <a href="https://www.teampassword.com/blog/10-things-you-need-to-do-to-keep-passwords-safe" target="_blank" rel="noopener">safe</a>. Here are five of the most dangerous ways to store your passwords.&nbsp;
But before we begin:
Avoid bad idea passwords and dangerous storage methods with TeamPassword. This advanced <a href="https://www.teampassword.com/blog/why-you-need-a-password-manager" target="_blank" rel="noopener">password manager</a> features a selection of security features, including password encryption and two-step verification. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" rel="follow">free trial</a> today.&nbsp;

<h2>1. Email</h2>
Have you ever emailed yourself a password to ensure you&rsquo;re never without it? Great idea, right? Actually, emailing yourself your passwords is a really bad idea, and here&rsquo;s why:
<ul>
<li>Emails are usually sent in plain text. Without encryption, your passwords are susceptible if your email account is ever compromised.&nbsp;</li>
<li>Unsafe passwords sent via email often pass through several systems and servers. There&rsquo;ll also be a copy in your sent folder. If someone else can access your email account, your passwords become vulnerable.&nbsp;</li>
<li>Some email platforms store data locally on a drive. If someone steals your computer, phone, or tablet, your passwords become vulnerable.</li>
</ul>
A really bad idea for passwords is to send them via email &mdash; either to yourself or someone else. <a href="https://www.teampassword.com/blog/have-i-been-hacked-how-to-know-for-sure" target="_blank" rel="noopener">Hackers </a>and scammers are more resourceful than ever, and they can often steal your information before you realize you&rsquo;ve been compromised.&nbsp;
It&rsquo;s tempting to send a quick email to yourself containing unsafe passwords when you sign up for new online services. For the sake of an extra minute or two, don&rsquo;t give fraudsters easy access to your accounts. Use an encrypted email vault to safeguard all your passwords.&nbsp;
<h2>2. Online Documents</h2>
A lot of people like the convenience of saving crucial information using online document systems such as Google Docs. But this is a bad idea for passwords, as these systems are designed for text &mdash; not sensitive data.
Yes, a password might protect your online document manager from unauthorized access. But what happens if that password is compromised? Many document software platforms don&rsquo;t offer encryption, two-step verification, or even the most basic security measures.&nbsp;
If you use online documents regularly, you&rsquo;re probably accessing your account on a regular basis &mdash; across several devices. What happens if you step away for a moment to buy a coffee, speak to a friend, or use the bathroom?
A criminal can access an unattended online document platform in seconds. And if this happens, it doesn't take a lot of effort to steal your unsafe passwords.&nbsp;
<h2>3. Instant Messaging Service</h2>
Instant messaging services provide us with a convenient way of staying in touch with friends and family. WhatsApp, Facebook Messenger, and Snapchat were designed for private online conversations &mdash; not for storing passwords.
People who store their passwords on these apps do so because they believe they&rsquo;re fully encrypted. While that&rsquo;s often the case, it&rsquo;s important to remember that instant messaging services are often left open and operating in the background.
Imagine someone picks up your phone while you&rsquo;re not paying attention. If you left your device unlocked, that person would be able to access your password in seconds.
It&rsquo;s always a bad idea when passwords are stored on instant messaging services. By nature, these apps are designed to operate in the background &mdash; alerting you when someone sends a message. And because they&rsquo;re open, anyone with the device in their hand might be able to steal your unprotected passwords.&nbsp;
Don&rsquo;t fall into the trap of utilizing bad ideas for password storage. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> with TeamPassword, and give your unsafe passwords the protection they require.
<h2>4. Online Note-taker</h2>
Developers design online note-takers for everyday lists and reminders. While they&rsquo;re great for creating to-do and shopping lists, they&rsquo;re not so good for storing unsafe passwords.&nbsp;
An app such as Apple Notes is easy to use, accessible, and convenient. But it doesn&rsquo;t offer two-step authentication, encryption, or any sophisticated form of security.&nbsp;
If your computer or mobile device is unlocked, your saved passwords are vulnerable. In many cases, a criminal would simply need to open the app to gain access to your sensitive information.&nbsp;
OK, you might be extra vigilant when it comes to keeping your phone or computer locked. But hackers are resourceful, and they&rsquo;re very good at discovering unsafe passwords. Once they access your phone, any passwords stored in your note-taking app become vulnerable.&nbsp;
<h2>5. On a Non-Password-Protected Device</h2>
Of all the bad ideas for passwords, storing them on non-password-protected devices is about the worst. You might think that your tablet or laptop never leaves your side. But if your device is ever stolen, you&rsquo;ve given the criminals the easiest possible opportunity to access your saved passwords.&nbsp;
If you&rsquo;re determined to store passwords on a physical device &mdash; which is never a good idea &mdash; make sure the device password is a complex combination of letters, numbers, and symbols. And it should contain at least 12 characters.&nbsp;
<h2>Use TeamPassword for Extra Protection</h2>
Remembering and safely storing a dozen or more passwords isn&rsquo;t a simple task. By locking away all your passwords in a digital vault, you get maximum protection and easy access.&nbsp;
TeamPassword offers a range of <a href="https://www.teampassword.com/security" target="_blank" rel="noopener">security features</a> &mdash; designed to keep your passwords safe. Offering two-step authentication and encryption, this powerful protection system solves the problem of unsafe passwords with ease. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> to see these exciting features for yourself.&nbsp;

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. | TeamPassword Blog

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. ...

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