The 5 Best Password Managers for Nonprofits (2025 Review)

Large organizations, whether private or public, for profit or nonprofit, have a focus on improving their cybersecurity measures. However, these different organizations have different needs. What might be the best option for one isn’t for others. Here’s what you need to know to choose the right password manager for nonprofits.

What are some of the particular nonprofit password manager requirements?

Nonprofits on average have very different budgets, organizational structures, average tenures, and employee skill sets than their for-profit counterparts. As such, they have very different needs. 

Here are some of the unique requirements of password managers for nonprofits:

1. Budget friendly

2. Easy to use and implement

3. Assists with account sharing

4. Compatible with high turnover organizations

5. Safe for organizational and private devices

6. Can be used across platforms

7. Able to be implemented without IT

Budget friendly

Most nonprofits have very tight budgets. These budgets can also be variable, making long-term commitments for software more difficult. The ideal password manager for nonprofits has a low monthly fee and doesn’t require a long-term commitment.

Easy to use and implement

Especially when dealing with volunteers who might not be the most tech-savvy, it’s important that any new software, including a password manager, is easy to use. If not, you risk teams reverting to high-risk habits such as using a password sheet.

Similarly, one that can be used out of the box will make it easier to deploy across the organization. 

Assists with account sharing

As mentioned above, nonprofits often have limited budgets. As such, they need a way to share expensive software accounts securely. By allowing nonprofits to share accounts without sharing passwords, the right password manager can keep the organization safe.

Compatible with high turnover organizations

Many nonprofits see high staff turnover. This is especially the case when much of the staff is volunteer or needs to be associated with a specific related organization, such as a student of a university or college. 

When staff members leave, they create an organizational risk. First, they could bring passwords with them. Second, passwords can be lost, along with the recovery email account. 

Safe for organizational and private devices

Not every member of a nonprofit uses an organizational email account. Many maintain the use of their private email account for business-related correspondence. This is also true for their private smartphones and laptops, along with the browser chosen. 

As such, the best password manager for nonprofits should have two-factor authentication (2FA) so less secure private email accounts don’t become a cybersecurity threat. 

It also rules out using the Chrome Password Manager, as you don’t want passwords stored on private devices.

Can be used across platforms

As mentioned above, many volunteer and paid staff members at nonprofits use their own devices.  Therefore, nonprofit password managers need to be compatible with many browsers and operating systems. 

Able to be implemented without IT

Not every nonprofit has the budget for a full-time IT person to implement and maintain critical software. Therefore, nonprofits need a password manager that is “plug-n-play”.

5 best password managers for nonprofits

Here are five of the best password managers for nonprofits:

1. TeamPassword

2. LastPass

3. 1Password

4. Bitwarden

5. Dashlane

Here's a table comparing relevant features to give you a high-level overview:

	Security	Pricing	Ease-of-use	Customer support	Sharing capabilities
TeamPassword	AES 256-bit encryption and zero-knowledge architecture SOC 2 compliance	$2.41/user/month Standard $5.25/user/month Enterprise	Browser extensions Google Sign-in included with all plans Streamlined, intuitive dashboard	Live-chat with 5-minute response time during U.S. business hours Phone Email	Group sharing One-time secret share Admin, member, and read-only permission
LastPass	AES 256-bit encryption and zero-knowledge architecture SOC 2 compliance	$4.25/user/month Teams $7/user/month Business $9/user/month Business Max	Browser extensions	Email and Ticket Support Phone Support for high-end plan	Shared Folders One-to-One Sharing Emergency Access
1Password	AES 256-bit encryption and zero-knowledge architecture SOC 2 compliance Watchtower Travel Mode Secret Key	$19.95 per month for exactly 10 seats $7.99/user/month Business	Browser extensions Smooth Credential Capture and Replay	Email Support Community forum	Shared Vaults Granular Access Controls Guest Accounts (Business Plans) Item Sharing
Bitwarden	AES 256-bit encryption and zero-knowledge architecture SOC 2 compliance Self-Hosting Option	$4/user/month Teams $6/user/month Enterprise	Browser extensions Flexible Autofill Options Accessible Free Tier	Email Support Community forum	Item Sharing Shared Folders Flexible User and Group Permissions
Dashlane	AES 256-bit encryption and zero-knowledge architecture SOC 2 compliance Password Changer Dark Web Monitoring and Alerts	$20 per month for exactly 10 seats $8/user/month Business	Browser extensions One-Click Password Changer Comprehensive Password Health Score	Email and Ticket Support Live Chat	Business Sharing Groups Emergency Contact Secure Sharing for All Users:

TeamPassword

TeamPassword is designed from the ground up to be a simple, hassle-free password management solution for teams. It intentionally avoids the complex features of some competitors, focusing instead on doing the essentials perfectly: securely storing credentials, organizing them into groups, and making it incredibly easy to share access. This straightforward approach is ideal for organizations where users may not be tech-savvy and where administrative overhead needs to be kept to an absolute minimum.

Pros for Nonprofits:

• Extreme Simplicity: The user interface is clean and intuitive, ensuring that new staff and volunteers can get started in minutes with virtually no training required.

• Flexible Collaboration: Unlimited groups allow you to organize passwords by project, department, or client, ensuring the right people have access to exactly what they need without sharing irrelevant credentials.

• Affordable with a Nonprofit Discount: The pricing is transparent and competitive. TeamPassword also offers a specific discount for verified nonprofits, making it one of the most accessible, purpose-built options for the sector.

Cons for Nonprofits:

• Fewer Advanced Features: Lacks some of the "power user" tools found in other managers, such as a built-in VPN or dark web monitoring. 

• No Standalone Desktop App: The workflow is centered on its web application and  highly-rated browser extensions, which may be a drawback for users who prefer a dedicated desktop application.

• No Free-Forever Plan: While it offers a 14-day free trial to test all features, there is no free-forever individual tier. 

Affordable pricing, ranging from $2.41 to $5.25 per user per month for annual plans, makes TeamPassword accessible to nonprofits of all sizes. TeamPassword offers non-profit discounts; after starting your free trial, contact TeamPassword support to verify your status and receive your discount. 

LastPass

LastPass is one of the most recognized names in the industry. However, it's crucial for any organization, especially those handling sensitive donor data, to be aware of its security history, including a significant breach in 2022 that exposed encrypted customer vault data.

Pros for Nonprofits:

• Generous Free Plan: Its free tier can be a starting point for individual volunteers.

• Security Dashboard: Provides useful audits to identify weak or reused passwords across the organization.

Cons for Nonprofits:

• Security Concerns: The 2022 breach has raised legitimate trust issues for many organizations.

• Complex UI: The interface can feel dated and may require more training for non-technical volunteers compared to more modern alternatives.

• Price: LastPass does not offer a nonprofit discount, and its Teams plan costs $4.25/user/month. 

While LastPass is less intuitive than some of the other nonprofit password manager options, it has some needed features. For example, passwords can be shared through email or by creating shared folders. Since recipients also need an organizational LastPass account, passwords are secure in the case of staff churn.

Pricing starts at $0 for individuals and $4.25 per user per month for teams, with additional costs for certain integrations.

1Password

1Password is widely respected for its strong focus on security, seamless design, and modern user experience. It excels at making robust security easy to adopt for everyone in an organization, from the executive director to the occasional volunteer. This focus on premium quality and usability comes at a higher price point, making it a better fit for nonprofits that can invest in top-tier tools.

Pros for Nonprofits:

• Modern User Experience: Its intuitive and polished interface across desktop and mobile makes it easy for new staff and volunteers to get started with minimal training.

• Advanced Security Features: Tools like "Watchtower" actively scan for compromised passwords and other vulnerabilities, while "Travel Mode" can temporarily remove sensitive vaults from devices when crossing borders.

• Flexible and Secure Sharing: Features like "Guest Accounts" allow you to grant temporary, limited access to specific individuals (like contractors or event volunteers), which is perfect for managing high turnover.

Cons for Nonprofits:

• Higher Price Point: 1Password is one of the more expensive options on this list, which can be a significant barrier for nonprofits with limited or variable funding.

• No Free Tier for Teams: Unlike some competitors, there is no free-forever plan for business or team use, requiring a financial commitment from the start.

• May Be Overkill for Small Teams: The extensive feature set, while powerful, might be more than what a very small or simple nonprofit requires, meaning you could be paying for capabilities you never use.

Pricing for organizations starts at $7.99/user/month with an annual commitment for the comprehensive feature set tailored to meet the unique needs of nonprofit operations.

Bitwarden

Bitwarden has gained significant popularity as a powerful open-source password manager. Its code is publicly available, meaning its security is constantly scrutinized and verified by a global community of experts. This transparency is a major draw for security-conscious organizations. However, leveraging its full potential, particularly self-hosting, requires a level of technical expertise that may not be available at every nonprofit.

Pros for Nonprofits:

• Budget-Friendly: Bitwarden offers a robust free plan for individuals and its team plans are among the most affordable on the market, making it an excellent choice for organizations with tight budgets.

• Security Transparency: As an open-source solution, there are no secrets about how your data is being protected. This can be a major factor for nonprofits handling sensitive donor or member information.

• Unmatched Flexibility: Offers the option to self-host your password vault on your own server, giving your organization complete control over your data—a critical feature if you have strict data governance policies.

Cons for Nonprofits:

• Requires IT Expertise: The setup, especially for self-hosting, is not a simple "plug-n-play" process and requires dedicated IT resources for both implementation and ongoing maintenance.

• Less Polished User Interface: While highly functional, the user interface can feel less intuitive for non-technical volunteers compared to the sleek design of competitors like 1Password or Dashlane.

• Support Model: Primary support is through community forums and email, which may not be sufficient for organizations that need immediate, personalized help for critical issues.

Pricing for Bitwarden ranges from $0 to $6 per user per month, depending on the chosen plan.

Dashlane

Dashlane's primary strength is its user-friendly design and powerful automation. It is built to be as simple as possible, with a goal of making password security almost invisible to the end-user. Its one-click password changer and highly reliable autofill are standout features. While it offers a simple entry point, its business plan for larger teams can be more expensive.

Pros for Nonprofits:

• Effortless Onboarding: With a clean interface and guided setup, Dashlane is arguably one of the easiest managers to deploy across a team, significantly reducing the training burden for new users.

• Superior Autofill: Its autofill engine is widely regarded as one of the most accurate and reliable, saving time and frustration when logging into websites and filling out forms.

• Bundled Security Tools: Business plans often include valuable extras like a VPN for secure browsing on public Wi-Fi and Dark Web Monitoring, offering a multi-layered security solution in one package.

Cons for Nonprofits:

• Expensive for Larger Teams: The affordable "Starter" plan is limited to just 10 users. The full "Business" plan, required for larger teams, is priced at the higher end of the market, similar to 1Password.

• May not function as well on Windows and Android: There have been reports that while it works well with Apple devices, it doesn't play as nicely with Windows/Android. 

• Fewer Advanced Admin Controls: Compared to Bitwarden or 1Password, Dashlane offers fewer granular controls for administrators looking to set complex user permissions or security policies.

Dashlane is a suitable password manager for nonprofits for several reasons. It allows users to access passwords on their laptop and mobile devices. It also has easy-to-use features including one-click passwords and automatic password generation. Dashlane also allows users to share passwords with specific teammates. 

Pricing for Dashlane's starter plan, accommodating up to 10 users, begins at $20 per month, making it particularly attractive for smaller nonprofits. Larger teams will need the Business plan which starts at $8.00/user/month with an annual commitment.

Finding the best password manager for your nonprofit

Choosing the right password manager is a critical step in protecting your nonprofit’s sensitive data, from donor information to financial accounts. As we've seen, the "best" solution truly depends on your organization's specific needs, resources, and technical expertise.

• For organizations with dedicated IT staff and a primary need for an open-source, highly customizable solution, Bitwarden offers incredible flexibility and value.

• If your budget is more flexible and your team values a premium design with a wide array of advanced features, 1Password is a top-tier choice.

• For smaller teams where ease-of-use and powerful autofill are paramount, Dashlane provides a very user-friendly experience.

However, for the majority of nonprofits where the most pressing needs are simplicity, rapid onboarding for volunteers, and effortless management of a changing team, the choice becomes clearer. These organizations don't need complex features; they need a tool that works intuitively, requires minimal training, and makes secure collaboration easy.

This is the specific challenge TeamPassword was built to solve. It focuses on mastering the core features that have the biggest impact on a nonprofit's day-to-day operations:

• Reduces the Training Burden: With an intuitive setup and straightforward user interface, you can onboard new staff or volunteers in minutes, not hours, allowing them to focus on their work.

• Manages High Turnover Seamlessly: Granting and revoking access is a one-click process, eliminating the security risks associated with staff and volunteers leaving the organization.

• Built for Secure Collaboration: Unlimited groups and credentials mean you can easily organize access by department, project, or role, ensuring team members only see the logins they need.

• Respects Your Budget: With affordable, transparent pricing and a dedicated discount for verified nonprofits, it provides enterprise-grade security that aligns with your mission's financial realities.

While other tools offer more features, TeamPassword delivers the speed, simplicity, and security that busy nonprofit teams need most.

Sign up for a 14-day free trial today and try for yourself. 

When you've created your TeamPassword account, contact support to verify your status and claim your nonprofit discount.