In an increasingly digital world, we&rsquo;re switching more and more of our daily lives over to the Internet. While this brave new world is exciting and convenient, it&rsquo;s not without its problems.&nbsp;
The issue of unsafe passwords has been around for a while. But have you ever thought about where and how to store them?
Most of us have several passwords, and we&rsquo;re encouraged to never duplicate them. Some people simply write them all down on a piece of paper &mdash; which is fraught with danger. But others store their passwords electronically.
As you&rsquo;re about to find out, not all electronic systems of password storage are <a href="https://teampassword.com/blog/the-best-ways-to-store-passwords-2023" target="_blank" rel="follow noopener">safe</a>. Here are five of the most dangerous ways to store your passwords.&nbsp;
But before we begin:
Avoid bad idea passwords and dangerous storage methods with TeamPassword. This advanced <a href="https://teampassword.com/blog/best-password-managers-for-teams" target="_blank" rel="follow noopener">password manager for teams</a> features a selection of security features, including password encryption and two-step verification. Sign up for a <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">free trial</a> today.&nbsp;
[Table of Contents]
<ul>
<li><a href="#email" rel="follow">Email</a></li>
<li><a href="#Documents" rel="follow">Online Documents</a></li>
<li><a href="#instantmessaging" rel="follow">Instant Messaging Service</a></li>
<li><a href="#onlinenotetaker" rel="follow">Online Note-taker</a></li>
<li><a href="#nonpasswordprotecteddevice" rel="follow">On a Non-Password-Protected Device</a></li>
</ul>

<h2 id="email">1. Email</h2>
<img src="https://cdn.buttercms.com/efPCc2QZQ7C0OT1KeoKe" alt="" width="655" height="88">
We've all been there: struggling to remember a new password and considering emailing it to ourselves for safekeeping. While it might seem convenient, emailing passwords is a terrible security practice with far-reaching consequences. Here's why:
<ul>
<li data-sourcepos="7:3-7:245">Unencrypted Transmission: Emails often travel in plain text, like postcards. Anyone with access to the data stream &ndash; hackers, scammers, or even compromised servers &ndash; could easily intercept the email and steal your password in its entirety.</li>
<li data-sourcepos="9:3-9:33">Multiple Vulnerable Points: Even if the email itself is encrypted, your password is exposed at several stages. It's stored on your device before sending, sits unencrypted on email servers during transit, and resides in your sent folder &ndash; all potential points of entry for attackers.</li>
<li data-sourcepos="11:3-11:248">Local Storage Risks: Many email platforms store data locally on your devices. If your computer, phone, or tablet is stolen or infected with malware, even deleted emails containing passwords might be recoverable, putting your accounts at risk.</li>
</ul>
The ease with which cybercriminals can exploit these vulnerabilities makes emailing passwords a high-stakes gamble. A stolen password could grant them access to your bank accounts, social media profiles, email itself, and more. The <a href="https://teampassword.com/blog/cybersecurity-complete-guide" rel="follow noopener" target="_blank">damage can be immense</a>, so why risk it for a temporary convenience?

<h2 id="Documents">2. Online Documents</h2>
<img src="https://cdn.buttercms.com/Hh6oH8AzTMSnQFUaPHR9" alt="" width="216" height="235">
A lot of people like the convenience of saving crucial information using online document systems such as Google Docs. But this is a bad idea for passwords, as these systems are designed for text &mdash; not sensitive data.
Yes, a password might protect your online document manager from unauthorized access. But what happens if that password is compromised? Many document software platforms don&rsquo;t offer encryption, two-step verification, or even the most basic security measures.&nbsp;
If you use online documents regularly, you&rsquo;re probably accessing your account on a regular basis &mdash; across several devices. What happens if you step away for a moment to buy a coffee, speak to a friend, or use the bathroom?
A criminal can access an unattended online document platform in seconds. And if this happens, it doesn't take a lot of effort to steal your unsafe passwords.&nbsp;
<h2 id="instantmessaging">3. Instant Messaging Service</h2>
Instant messaging (IM) services like WhatsApp, Facebook Messenger, and Snapchat offer a convenient way to communicate, but they are not designed for securely storing passwords. While some IM platforms offer end-to-end encryption for message content, they lack crucial security features necessary for password management.
People who store their passwords on these apps do so because they believe they&rsquo;re fully encrypted. While that&rsquo;s often the case, it&rsquo;s important to remember that instant messaging services are often left open and operating in the background.
Imagine someone picks up your phone while you&rsquo;re not paying attention. If you left your device unlocked, that person would be able to access your password in seconds.
Here's why storing passwords on IM apps is a security risk:
<ul data-sourcepos="9:1-9:155">
<li data-sourcepos="9:1-9:155">Accessibility on Unlocked Devices: IM apps are designed to run in the background on unlocked devices. This means anyone with physical access to your unlocked phone or computer could potentially view your unencrypted passwords.</li>
<li data-sourcepos="10:1-10:164">Accidental Sharing: A single inadvertent tap or screenshot could send your password to someone unintended, compromising the security of your online accounts.</li>
<li data-sourcepos="11:1-12:0">Limited Security Features: Unlike dedicated password managers, IM applications typically lack features like secure password generation, two-factor authentication, and strong encryption specifically designed to protect passwords.</li>
</ul>
Dedicated password management applications offer robust security features like encryption, secure storage, and auto-fill functionality for logins.
<h2 id="onlinenotetaker">4. Online Note-taker</h2>
While online note-taking applications like Apple Notes offer a convenient platform for managing everyday tasks and reminders, they are demonstrably unsuitable for storing sensitive information, particularly passwords. These platforms, designed for general purpose note-taking, lack the robust security features essential for safeguarding confidential credentials.
Here's why online note-taking apps pose a significant security risk for passwords:
<ul>
<li data-sourcepos="9:3-9:314">Absence of Multi-Factor Authentication: Unlike dedicated password managers, these applications typically do not offer multi-factor authentication (MFA). MFA adds an extra layer of security by requiring a second verification step beyond a simple password, significantly hindering unauthorized access attempts.</li>
<li data-sourcepos="11:3-11:322">Limited Encryption Capabilities: While some note-taking applications may offer basic encryption features, they often fall short of the robust encryption protocols employed by dedicated password management solutions. This weaker encryption leaves sensitive data vulnerable to potential decryption by malicious actors.</li>
<li data-sourcepos="13:3-13:97">Accessibility on Unlocked Devices: Online note-taking apps are designed for ease of use and accessibility. This ease of access translates to a vulnerability. If a user's device remains unlocked and unattended, a perpetrator would only need to access the specific application to view unencrypted passwords.</li>
</ul>
In a world of increasingly sophisticated cyber threats, it is critical to prioritize robust security practices. Online note-taking applications simply do not provide the necessary safeguards for password management. Users are strongly advised to consider secure alternatives, such as dedicated password managers or offline password vaults, to ensure the confidentiality and integrity of their login credentials.
<h2 id="nonpasswordprotecteddevice">5. On a Non-Password-Protected Device</h2>
Of all the bad ideas for passwords, storing them on non-password-protected devices is about the worst. You might think that your tablet or laptop never leaves your side. But if your device is ever stolen, you&rsquo;ve given the criminals the easiest possible opportunity to access your saved passwords.&nbsp;
If you&rsquo;re determined to store passwords on a physical device &mdash; which is never a good idea &mdash; make sure the device password is a complex combination of letters, numbers, and symbols. And it should contain at least 12 characters.&nbsp;
<h2 data-sourcepos="7:1-7:6">Control Your Security and Choose Convenience with TeamPassword</h2>
<img src="https://cdn.buttercms.com/0gCOt5oQBCE1vxckmRZC" alt="The TeamPassword Extension for Chrome lets you sign into any account in seconds" width="828" height="466">
Our digital vault safeguards your passwords with industry-leading AES 256-bit encryption and ironclad two-step authentication. Stop wasting time remembering &ndash; TeamPassword empowers you with secure, one-click logins across all your devices.
<ul>
<li data-sourcepos="9:1-9:157">Divide passwords into groups to share with appropriate team members</li>
<li data-sourcepos="9:1-9:157">Enforce 2FA for all users</li>
<li data-sourcepos="9:1-9:157">View activity logs for all of your records</li>
<li data-sourcepos="9:1-9:157">Use the TeamPassword browser extensions and mobile apps for lightning-fast access everywhere</li>
<li data-sourcepos="9:1-9:157">Save money with affordable plans configured for YOU</li>
</ul>
Don't settle for password purgatory. Take control with TeamPassword. <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Sign up for your FREE trial today</a> and experience the power of effortless security!

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. | TeamPassword Blog

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. ...

Top 5 Dangerous Ways to Store Your Passwords

<div dir="ltr" _ngcontent-ng-c837868191="">
As a business owner, you juggle countless responsibilities, and safeguarding sensitive data &ndash; from financial records to customer information &ndash; should be at the top of your priority list. This is where a robust password manager becomes an invaluable tool. But even the strongest passwords can be vulnerable, which is where two-factor authentication (2FA) steps in.
2FA adds an extra layer of security to your password manager, acting like a double lock on your business's online accounts. Imagine your password as the first lock &ndash; easily picked by a skilled thief. 2FA is the second lock, requiring something additional (like a code or a security key) to gain access. This significantly increases the difficulty for hackers to breach your defenses, even if they manage to steal a password.

[Table of Contents]
<ul>
<li data-sourcepos="9:1-9:50"><a href="#realworldexamples" rel="follow">Examples: Why 2FA Matters</a></li>
<li data-sourcepos="9:1-9:50"><a href="#2fauserexperience" rel="follow">2FA User Experience</a></li>
<li data-sourcepos="9:1-9:50"><a href="#differenttypesof2fa" rel="follow">Different Types of 2FA</a></li>
<li data-sourcepos="9:1-9:50"><a href="#2fainaction" rel="follow">2FA in Action: The Inner Workings</a></li>
<li data-sourcepos="9:1-9:50"><a href="#futureofpasswordsecurity" rel="follow">Future of Password Security: Looking Ahead</a></li>
</ul>
<h2 id="realworldexamples">Real-world Examples: When 2FA Makes All the Difference</h2>
The importance of 2FA isn't just theoretical. Data breaches happen all too often, and the consequences for businesses can be devastating. Here are a couple of real-world scenarios where 2FA could have prevented security incidents:
The Social Engineering Scam: SolarWinds Breach (2020)
In early 2020, a sophisticated state-backed hacker group infiltrated the SolarWinds Orion platform, used by many Fortune 500 companies and US federal agencies. The attackers inserted malware into Orion updates, enabling them to access the networks of numerous organizations. While the breach itself might not have been preventable, implementing multi-factor authentication (MFA) could have limited the attack's scope. MFA would have added an extra verification step for accessing critical systems, reducing the attackers' ability to move laterally within networks.
The Phishing Attack: Marriot Data Breach (2020)
In January 2020, hackers used stolen credentials to access Marriot's customer database, exposing personal information of 5.2 million guests. The breach occurred because the attackers obtained login details from Marriot employees. If MFA had been in place, even with the compromised credentials, the attackers would have needed an additional verification step, likely thwarting the breach and protecting sensitive customer information.
The Cloud Storage Breach: FlexBooker Incident (2022)
FlexBooker, an appointment management service, experienced a massive data breach at the end of 2021, affecting around three million customers. Hackers compromised the company's AWS settings and installed malicious software on their servers. Implementing MFA would have added a layer of security, making it significantly harder for attackers to gain unauthorized access even with compromised credentials​.
These are just a few examples, but they paint a clear picture: 2FA can be a game-changer when it comes to protecting your business from cyberattacks.

<h2 id="2fauserexperience">Making 2FA Work for You: A Seamless User Experience</h2>
The good news is that 2FA doesn't have to be a complex or cumbersome process. Most modern password managers integrate seamlessly with 2FA methods, making it a user-friendly experience for both you and your employees.
<img src="https://cdn.buttercms.com/7rbDE7stTSCaAlFWRJpI" alt="The four steps of a 2FA login flow. Detailed breakdown under the heading 2FA in Action: The Inner Workings" width="550" height="550">
Here's a typical 2FA flow you can expect:
<ol data-sourcepos="27:1-33:0">
<li data-sourcepos="27:1-27:123">Login Attempt: A user attempts to log in to a business account using their password stored in the password manager.</li>
<li data-sourcepos="28:1-31:89">Second Factor Prompt: After entering the password, the user is prompted for the second factor of authentication. This could be:
<ul data-sourcepos="29:5-31:89">
<li data-sourcepos="29:5-29:193">One-Time Password (OTP): A unique code delivered to the user's smartphone via text message or generated by an authentication app like Google Authenticator or Microsoft Authenticator.</li>
<li data-sourcepos="30:5-30:103">Security Key: A physical device, like a USB key, that generates a unique code when prompted.</li>
<li data-sourcepos="31:5-31:89">Biometric Authentication: Fingerprint or facial recognition on a user's device.</li>
</ul>
</li>
<li data-sourcepos="32:1-33:0">Verification and Access: Once the user enters the correct second factor, the login is verified, and they are granted access to the account.</li>
</ol>
Password managers like TeamPassword let you enforce 2FA for all users within your organization, ensuring your entire organization is protected by this additional layer of security.

</div>
<h2 id="differenttypesof2fa">Different Types of 2FA and MFA</h2>
While 2FA adds a significant layer of security, it's not a one-size-fits-all solution. Different methods offer varying levels of convenience and security. Here's a breakdown of the most common 2FA options:
<ul data-sourcepos="5:1-5:7">
<li data-sourcepos="5:1-5:7">
SMS-based OTP (One-Time Password): This method delivers a temporary code via text message to the user's smartphone. While convenient, SMS is not the most secure option. Hackers can potentially intercept text messages through <a href="https://teampassword.com/blog/what-is-sim-swapping" rel="follow noopener" target="_blank">SIM-swapping techniques</a>.&nbsp;
</li>
<li data-sourcepos="7:1-8:0">
Software Tokens (Authenticator Apps): These apps generate time-based one-time passwords (TOTP). Unlike SMS, these codes are not delivered via SMS and are instead generated by the app itself. Popular options include Google Authenticator, Microsoft Authenticator, and Authy. Authenticator apps are a more secure option than SMS because they don't rely on cellular networks, but they do require users to have their smartphone readily available.
</li>
<li data-sourcepos="9:1-9:1">
Hardware Keys: These physical devices, resembling USB drives, offer the highest level of security for 2FA. When prompted during login, the hardware key generates a unique code that needs to be physically inserted into a USB port or tapped on an NFC reader for authentication. While highly secure, hardware keys can be inconvenient to carry around and may not be compatible with all devices.
</li>
</ul>

Sometimes, 2FA might not be enough. Multi-factor authentication (MFA) takes security a step further by requiring three or more factors for verification. These additional factors can include:
<ul data-sourcepos="15:1-16:156">
<li data-sourcepos="15:1-15:241">Security Questions: Pre-defined questions that only the user knows the answer to. While convenient, security questions are considered a weaker authentication method because the answers can potentially be social engineered or guessed.</li>
<li data-sourcepos="16:1-16:156">Biometric Authentication: Fingerprint scanners, facial recognition, and voice recognition are becoming increasingly common for MFA. While convenient and secure, biometric authentication is not foolproof and can be bypassed with sophisticated techniques.</li>
</ul>
<h2 id="2fainaction">2FA in Action: The Inner Workings</h2>
A time-based two-factor authentication (2FA) software token, commonly referred to as TOTP (Time-based One-Time Password), generates a temporary, unique code that a user must provide along with their password to authenticate their identity. Here&rsquo;s a detailed technical breakdown of how it works:
<h4>1. Shared Secret Key</h4>
<ul>
<li>Initialization: When setting up TOTP, the service (e.g., a website or application) and the user's authenticator app (like Google Authenticator or Authy) share a secret key. This key is typically provided as a QR code or a string of characters that the user scans or enters into the authenticator app.</li>
<li>Storage: The secret key is securely stored on both the service&rsquo;s server and the user&rsquo;s device.</li>
</ul>
<h4>2. Time Synchronization</h4>
<ul>
<li>Unix Time: TOTP relies on Unix time, which counts the number of seconds elapsed since January 1, 1970 (the Unix epoch).</li>
<li>Time Steps: The current Unix time is divided into fixed-length intervals, usually 30 seconds. Each interval represents a unique time step, ensuring that the code changes periodically.</li>
</ul>
<h4>3. Generating the OTP</h4>
<ul>
<li>HMAC Algorithm: The secret key and the current time step are used as inputs to the HMAC (Hash-based Message Authentication Code) algorithm. The HMAC algorithm combines the secret key with the current time step using a cryptographic hash function, such as SHA-1.</li>
<li>Dynamic Truncation: The output of the HMAC is a long hash value. A dynamic truncation function then extracts a portion of this hash to create a shorter, more manageable number.</li>
<li>Modulo Operation: The truncated hash is subjected to a modulo operation (usually with a modulus like <math xmlns="http://www.w3.org/1998/Math/MathML"><semantics><mrow><mn>1</mn><msup><mn>0</mn><mn>6</mn></msup></mrow><annotation encoding="application/x-tex">10^6</annotation></semantics></math>106) to ensure the result is a fixed-length numeric code, typically six digits.</li>
</ul>
<h4>4. Displaying the OTP</h4>
<ul>
<li>The authenticator app displays the generated OTP to the user, which remains valid only for the current time step (e.g., 30 seconds).</li>
</ul>
<h4>5. Verification</h4>
<ul>
<li>User Input: The user enters the OTP along with their username and password on the service&rsquo;s login page.</li>
<li>Server-Side Verification: The server generates the expected OTP using the shared secret key and the current time step. It then compares the user-provided OTP with the expected OTP.</li>
<li>Authentication Decision: If the OTPs match, the user is authenticated. If they do not match, access is denied.</li>
</ul>
<h3>Security Features</h3>
<ul>
<li>Time Sensitivity: The short validity period of each OTP ensures that even if an OTP is intercepted, it will soon expire, limiting its usability.</li>
<li>Cryptographic Strength: The use of HMAC and cryptographic hash functions (like SHA-1) ensures that OTPs are difficult to predict without the secret key.</li>
<li>Resilience to Replay Attacks: Since each OTP is time-based and changes frequently, replaying an old OTP is ineffective.</li>
</ul>
By combining these elements, TOTP provides a robust method for enhancing security through an additional verification step that is both user-friendly and resistant to common attack vectors.

<h2 id="futureofpasswordsecurity">Future of Password Security: Looking Ahead</h2>
The world of 2FA is constantly evolving. Here are some trends to watch:
<ul data-sourcepos="41:1-43:48">
<li data-sourcepos="41:1-41:229">Biometric Integration: Biometric authentication methods like fingerprint scanning and facial recognition are becoming more sophisticated and user-friendly. Expect to see them integrated more seamlessly into 2FA solutions.</li>
<li data-sourcepos="42:1-42:225">FIDO2 Authentication: This emerging standard, primarily known for its <a href="https://teampassword.com/blog/passkey-technology" rel="follow noopener" target="_blank">implementation in Passkeys</a>, aims to simplify and standardize strong authentication across different platforms and devices. FIDO2 authentication promises a more secure and user-friendly future for 2FA.</li>
<li data-sourcepos="3:1-3:134">Passwordless Authentication: Comes in various forms like biometrics, hardware tokens, and context-aware verification (e.g., location or device recognition). While still in its early stages, passwordless authentication holds promise for a more secure and convenient future.</li>
</ul>

While 2FA and MFA offer significant security improvements, the reliance on passwords themselves might eventually become a relic of the past. Here are some potential alternatives on the horizon:
<ul data-sourcepos="9:1-11:89">
<li data-sourcepos="9:1-9:298">Context-Aware Authentication: This approach uses contextual factors like a user's location, device type, or time of day to determine the legitimacy of a login attempt. For example, a login attempt from an unrecognized device in a foreign country might trigger a secondary verification step.</li>
<li data-sourcepos="10:1-10:277">Behavioral Biometrics: This emerging technology analyzes a user's typing patterns, mouse movements, or even touchscreen interactions to verify their identity. The idea is that these unique behavioral traits can be just as distinctive as fingerprints or facial features.</li>
<li data-sourcepos="11:1-11:89">Zero-Knowledge Proofs: This advanced cryptographic technique allows users to prove they possess certain information (like their identity) without actually revealing the information itself. Zero-knowledge proofs have the potential to revolutionize online authentication by granting access without compromising user data.</li>
</ul>
The future of password security is exciting and full of possibilities. As technology continues to evolve, we can expect to see a shift towards more secure, convenient, and user-friendly authentication methods. By staying informed about these trends, businesses can make proactive choices to safeguard their sensitive data and stay ahead of potential security threats.

<h2>TeamPassword - Comprehensive Business Password Management&nbsp;</h2>
<a href="https://teampassword.com/" rel="follow noopener" target="_blank">TeamPassword</a> provides dedicated password managers that enable users to monitor and optimize multiple credentials with a master password. Two-factor authentication is one of the many features integrated within the TeamPassword solution, providing users with real-time surveillance and peace of mind throughout their login activities.&nbsp;
Backup Codes - Users who lack access to their registered devices for OTP may opt to use a series of backup codes for login. These codes should be printed and stored in a secure location. However, these codes should always be a last resort, as they come with the risks of physical storage methods.
Password Generator - TeamPassword provides users with a highly convenient <a href="https://teampassword.com/password-generator" rel="follow noopener" target="_blank">password generator</a>&nbsp;that creates complex combinations easily stored and applied when required.&nbsp;
Transparent Audits/Activity Logging- Our dedicated password manager empowers account admins with an intuitive system that immediately notifies them of the changes and movements in login activities. Users will be instantly alerted to the slightest discrepancies in password management and have the information to respond quickly to identified risks.&nbsp;
Constantly updated Software - TeamPassword upholds the highest password security standards through consistent program updates, patches, and account vulnerability sweeps. The proactive process provides password owners with the tools and features necessary in keeping up with the rapidly evolving methods of cybercriminals.&nbsp;
With TeamPassword, users can look forward to password protection that exceeds 2FA standards. That&rsquo;s why it remains one of the <a href="https://teampassword.com/blog/best-password-managers-for-teams" target="_blank" rel="follow noopener">best password managers</a> that professionals and organizations can trust with their most valuable logins.&nbsp;
TeamPassword equips users with comprehensive password management technology required to deter the most sophisticated cyber-attacks. <a href="https://app.teampassword.com/signup" target="_blank" rel="follow noopener">Sign up for a trial today </a>to upgrade your password security practices to minimize the vulnerabilities of your precious credentials.&nbsp;

Two-factor authentication has become a standard account security measure. TeamPassword dives into the details of the technology.

Two-factor authentication has become an industry-standard in password protection. TeamPassword dives into the details of the technology.

Locking Down Your Business: Why 2FA is Essential for Password Managers

What is a master password, and why do you need a password manager? How can you protect your credentials from cybercriminals? | TeamPassword

What is a master password, and why do you need a password manager? How can you protect your ...

What is a Master Password and Do I Need One?

What is a Master Password?

IT managers are often expected to juggle multiple responsibilities simultaneously and have to handle problems like communication breakdowns, insufficient resources, and much more. With so much on their plate, it's no surprise that many IT managers struggle to keep up, which negatively impacts their team's productivity, workflow, and even their job satisfaction.
If you are struggling to manage these kinds of issues at your job, then you need productivity tools to help you manage your load. There are a variety of productivity tools for IT managers that help them optimize their workflows, get more done in less time, and reap other benefits.&nbsp;
Let&rsquo;s take a quick look at why these tools are important before reviewing the five top productivity tools for IT managers to improve their workflows and productivity.&nbsp;
[Table of Contents]
<ul>
<li><a href="#importance" rel="follow">The Importance of Productivity Tools for IT Managers</a></li>
<li><a href="#top5" rel="follow">Top 5 Productivity Tools for IT Managers to Increase Productivity</a>
<ol>
<li><a href="#password" rel="follow">Password Management</a></li>
<li><a href="#projectmanagement" rel="follow">Project Management</a></li>
<li><a href="#CRM" rel="follow">Customer Relationship Management</a></li>
<li><a href="#accounting" rel="follow">Accounting Tool</a></li>
<li><a href="#analytics" rel="follow">Analytics Tool</a></li>
</ol>
</li>
</ul>
<h2 id="importance">The Importance of Productivity Tools for IT Managers</h2>
Productivity tools are essential for IT managers to increase their efficiency and effectiveness in managing complex technological operations. With the growing complexity of IT systems, productivity tools such as project management software, time-tracking apps, and collaboration tools can help IT managers streamline their workflow and manage their teams more efficiently.
The right productivity tools not only help IT managers work more efficiently, they can also reduce the risk of errors, which further increases productivity. With the ability to track and analyze data in real-time, IT managers can identify patterns, trends, and insights, which enables them to make better-informed decisions and be more proactive.&nbsp;
Ultimately, using productivity tools with some amazing <a href="https://www.forbes.com/sites/forbestechcouncil/2022/05/09/16-tech-leaders-share-their-favorite-time-savers-and-productivity-hacks/?sh=71a5996b6e5f">productivity hacks</a> can help IT managers succeed in today's fast-paced and ever-changing technological landscape. In this article, we'll take you through the top five productivity tools for IT managers that will help you streamline your workflow, optimize your team's performance, and achieve your goals.
Whether you're struggling with project management, communication, or password security, these tools are designed to help you tackle your biggest challenges head-on.
So let's get started!
<h2 id="top5">Top 5 Productivity Tools for IT Managers to Increase Productivity</h2>
<h3 id="password">1. TeamPassword - Password Protection and Password Sharing Tool</h3>
<img height="240" width="624" src="https://lh7-us.googleusercontent.com/docsz/AD_4nXerV6294m7VTDcy_Qd98h2XXqo4OtxYF-cC2kJIFTxV4RgQDXxtnwtymZWFSYyQLHKLHKv96KGhyb1bAjXYj6Vw-cpajfttLvZemReJgKjwsnmSwvzLSiFpapjObDvgLSM5j-vUK4-HpbqRmw_oRfbVUYU?key=cCxXxD_-5b8XSv6ICa-DeQ">
Password protection is crucial for IT sector managers to ensure the security of their organization's data and systems. With the help of password management tools like&nbsp;<a href="https://teampassword.com/">TeamPassword</a>, IT managers can focus on other critical tasks and help their teams work more efficiently, ultimately leading to increased productivity.
TeamPassword is a password manager tool that makes it simple to store and share passwords. Because it has extensions for all major browsers, including Chrome, Edge, Firefox, and Safari, your team can <a href="https://teampassword.com/blog/remote-team-management-tips" rel="follow">access their passwords from anywhere</a> at any time. It makes no difference how many passwords your organization has or how many <a href="https://teampassword.com/blog/best-password-managers-for-teams" rel="follow">team members</a> you invite; TeamPassword can handle all of them.
How is TeamPassword useful for IT managers?
Hackers may find IT teams to be an appealing target given the level of access the typically have within an organization. Securing the company's data should be a top priority for any IT team. This starts with enforcing good password hygiene throughout the organization, which can be done easily with TeamPassword or any other password manager designed for teams.
<ol>
<li>
Password Security
</li>
</ol>
TeamPassword is a zero-knowledge password management platform that uses industry standard AES 256-bit end-to-end encryption to keep user data safe. It also empowers IT managers and organizaton admins to easily monitor user behavior via an activity log and email notifications.&nbsp;
<ol start="2">
<li>
Strong Password Generator
</li>
</ol>
Users can use TeamPassword to create strong unique passwords for every account. Generated passwords can be up to 32 characters long and include a mixture of characters. Using strong unique passwords can greatly reduce the risk of security breaches.&nbsp;&nbsp;
<ol start="3">
<li>
Control Over Passwords
</li>
</ol>
With TeamPassword, IT leaders and organization admins can grant team members access to specific passwords and revoke that access at any time, ensuring that passwords are only accessible to those who need them and preventing unauthorized access. IT managers can also use user roles to control what information users can see and what actions they can take.
<h3 id="projectmanagement">2. ProofHub - Project Management Tool</h3>
<img height="241" width="624" src="https://lh7-us.googleusercontent.com/docsz/AD_4nXfYRsEHRrCWK289h4YLRXluYc3AF4GV-QnQcAhgAFAK_tQUFS9EDNcvzbXStabVzSecyBGE2z_-j6dnudlfQkB6b2SLf-P2w3rk9xNICEHt625AN7UGSQZyTZ7rZ_Qm21NEjPUSXzlIsU8I_qiWJKa4-SU_?key=cCxXxD_-5b8XSv6ICa-DeQ">
<a href="https://www.proofhub.com/">ProofHub</a>, an all-in-one project management software, helps leaders, teams, and employees establish clear project workflows, identify and allocate resources efficiently, track progress and performance, and proactively adapt to changes or risks. This results in improved productivity, better team collaboration, and a higher likelihood of achieving project goals within the allocated time and budget.
In addition, ProofHub offers a variety of features, like time tracking, team communication, and project reporting, that assist leaders and managers in strengthening relationships with their teams and maximizing productivity by identifying efficient strategies and putting them into practice.&nbsp;
How is ProofHub useful for IT managers?
ProofHub is a great project management tool for managing IT projects, fostering growth, and producing outstanding outcomes. With ProofHub, IT managers can encourage their teams to organize their work better and complete it within the allotted time for better productivity.
<ol>
<li>
Centralized Project Management
</li>
</ol>

IT managers can use ProofHub to keep track of all their projects in one centralized location. They can easily monitor progress, assign tasks, and track project timelines all in one place.&nbsp;

<ol start="2">
<li>
Customization
</li>
</ol>

IT projects can be complex and unique. ProofHub allows IT managers to customize their projects to suit their specific needs. They can create custom workflows, task lists, and forms. PrrofHub also allows IT managers to automate processes to save time and increase efficiency.&nbsp;
<ol start="3">
<li>
Real-Time Team Collaboration
</li>
</ol>
IT managers can create projects and invite team members to collaborate on projects, share files and feedback, and <a href="https://www.chanty.com/blog/internal-communication-tools-for-productive-team-collaboration/">communicate in real-time</a> with one-on-one and group chats. These tools help reduce the risk of miscommunication and errors, to ensure that everyone is on the same page at all times.
<h3 id="CRM">3. Teamgate - CRM Tool</h3>
<img src="https://cdn.buttercms.com/qzvRE7ZsTrmmB9CHLTFz" width="610" height="270">
<a href="https://www.teamgate.com/" rel="follow noopener" target="_blank">Teamgate</a> is a comprehensive CRM solution designed to streamline sales processes with features like pipeline management, lead generation, and detailed analytics. It's user-friendly interface allows for easy navigation and efficient use, while robust integrations with various tools enhance its functionality.&nbsp;
Teamgate also offers valuable insights through advanced reporting, making it an excellent choice for businesses aiming to improve efficiency and drive growth. With its focus on both usability and powerful features, Teamgate stands out as a great CRM.
How is Teamgate useful for IT managers?
Teamgate helps IT managers streamline their workflows and improve customer support. With Teamgate, managers can easily manage tickets, automate repetitive tasks, and improve their business decisions.
<ol>
<li>
Seamless Integrations
</li>
</ol>
Teamgate integrates effortlessly with other essential business tools like email platforms, marketing automation software, and ERP systems. This reduces the time and effort IT managers need to spend on manual data transfers and system coordination.
<ol start="2">
<li>
User-Friendly Interface
</li>
</ol>
Its intuitive design allows IT managers to quickly set up and customize the system, making it easier to manage and train staff on its use.&nbsp;
<ol start="3">
<li>
Automation Capabilities
</li>
</ol>
By automating repetitive tasks and workflows, Teamgate allows IT managers to focus on more critical tasks, improving overall efficiency.&nbsp;
<h3 id="accounting">4. Zoho Books - Accounting Tool</h3>
<img height="247" width="624" src="https://lh7-us.googleusercontent.com/docsz/AD_4nXdpBeuSGxaf0zu47uT4i0xnbnYBcgfjmWDaIZ2yK82RlU2M1zGS-5aWYXeZPI20R9gTiSwYifs5n_FVqXISUEbdidOCkLabVGK51i7fPXnErCcrNuwt7rZ6o-38-FgbNTTURnhvyPg8gWu4mWgd2dKKeAt6?key=cCxXxD_-5b8XSv6ICa-DeQ">
Managing finances can be difficult, especially for those who are not well-versed in accounting principles. To address this issue, businesses should consider using an accounting tool to streamline their financial processes.
An accounting tool like <a href="https://www.zoho.com/accounting-software/">Zoho Books</a> can help organizations track expenses, invoices, and taxes more efficiently, saving time and reducing errors.&nbsp;
One of Zoho Books' unique features is its automation capability, which allows it to automate routine tasks such as sending payment reminders and recurring invoices. Additionally, Zoho Books supports multiple currencies and languages, making it an ideal choice for global businesses.
How is Zoho Books useful for IT managers?
Zoho Books can help IT managers keep track of their organization's financial data and transactions. This helps them with better resource management.
<ol>
<li>
Automated bookkeeping
</li>
</ol>
Zoho Books automates many of the bookkeeping tasks, such as invoice generation, expense tracking, and bank reconciliation, which can save IT managers time and reduce the risk of errors in financial reporting.
<ol start="2">
<li>
Customizable reports
</li>
</ol>
IT managers can create customizable financial reports that provide insights into the organization's financial health, such as revenue, expenses, cash flow, and profitability. These reports can be used to inform decision-making.
<ol start="3">
<li>
&nbsp;Integrations
</li>
</ol>
Zoho Books can integrate with other tools commonly used by IT managers, for example, CRM systems, allowing for seamless sharing of financial data and managing other tasks as well.
<h3 id="analytics">5. Google Analytics - Analytics Tool</h3>
<img height="216" width="627" src="https://lh7-us.googleusercontent.com/docsz/AD_4nXdNMkdPS-O4F6h0C7FPJMAm_QysgAzF11t_J35eGnVf7eikWsd4UwhDtB-QVETcozDg7qP8ItAEVkXmLDgL64VFa1sM9_6Z7MwlVITrha1ciQhZvPGIFyKQ4T0qCWgKFO1aQC0ovC8dQHDZcRFSTMfQiwSB?key=cCxXxD_-5b8XSv6ICa-DeQ">
The need for analytics in the IT sector is to extract valuable insights from data to make data-driven decisions and improve business performance. Google Analytics is a <a href="https://hbr.org/2015/10/3-ways-to-get-more-out-of-your-web-analytics">web analytics service</a> offered by Google that can help all website owners and digital marketers track and analyze website traffic and visitor behavior.
It allows users to measure the effectiveness of their online marketing efforts by providing a range of metrics and reports on website performance, including the number of visitors, their demographics, the sources of traffic, the pages they visit, the time spent on each page, and their conversion rates.
How is Google Analytics useful for IT managers?
Google Analytics allows IT managers to track and analyze various metrics and evaluate valuable data to help improve the website's functionality and user experience. With Google Analytics, IT managers can optimize marketing campaigns and allocate resources more effectively.
<ol>
<li>
Engagement Reports
</li>
</ol>
Engagement reports track and measure website performance and user behavior, providing insights into areas that need improvement.
<ol start="2">
<li>
Real-Time Reporting
</li>
</ol>
Google Analytics enables IT managers to make data-driven decisions by providing accurate and real-time data on website traffic, visitor demographics, and other key metrics.
<ol start="3">
<li>
Acquisition Reports
</li>
</ol>
It allows IT managers to optimize marketing campaigns by tracking conversion rates and identifying which channels are driving traffic to their websites.
<h2>&nbsp;Final Words</h2>
Throughout this article, we provided an overview of several tools that can benefit IT managers in various work areas, such as project management, accounting, and more.
Productivity tools for IT managers enable them to streamline their workflow, improve communication with team members and stakeholders, and make better decisions based on real-time data. They can also enhance their productivity and efficiency, reduce downtime, and ultimately deliver better results for their organization.
So, if you are searching for tools to help you manage your IT team, then you should try these tools and consider implementing them in their day-to-day operations.

Better manage your responsibilities and IT team with these 5 productivity tools for IT managers. Work faster, smarter, and more efficiently.

Try these top 5 productivity tools for IT managers to work faster, smarter, and more efficiently. Better manage ...

5 Must-Have Productivity Tools for IT Managers

Try these top 5 productivity tools for IT managers to work faster, smarter, and more efficiently. Better manage your responsibilities and your IT team.

Top 5 productivity tools for IT managers to improve workflows and efficiency

iCloud Keychain is Apple's password management system. So how good is Apple's password management software? And what can it do for you?

iCloud Keychain is Apple's password management system. So how good is Apple's password management software? And what can ...

What is iCloud Keychain and Is It a Good Password Manager

What is iCloud Keychain, and Is It a Good Password Manager?

In today's digital world, safeguarding our online accounts and sensitive information is of paramount importance. Traditionally, passwords have been the go-to method for protecting our digital assets. However, a&nbsp;new contender has emerged - passkeys. In this blog post, we will explore the intricacies of passkeys and passwords, highlighting their differences, similarities, benefits, challenges, and limitations. By the end, you'll have a better understanding of which is more secure and what the adoption of passkeys means for you.
[Table of Contents]
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#whatispasskey" rel="follow">What Is a Passkey?</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#whatispassword" rel="follow">What Is a Password?</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#similarities" rel="follow">Passkey vs. Password: Key Similarities</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#differences" rel="follow">Passkey vs. Password: Key Differences</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#challenges" rel="follow">Current Passkey Challenges and Limitations</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#whichisbest" rel="follow">Passkey vs. Password: Which Is Best for You?</a></li>
</ul>
<h2 id="whatispasskey">What Is a Passkey?</h2>
In technical terms, a passkey is a unique cryptographic key that is generated and used for authentication purposes. It is based on public-key cryptography, which involves a pair of keys: a public key and a private key.
When a user creates a passkey, the system generates a public-private key pair. The public key is shared with the service provider or server, while the private key is securely stored on the user's device. The passkey is usually protected by a user-generated PIN or biometric authentication.
When the user wants to authenticate themselves, the server sends a challenge to the user's device. The device then uses the private key to sign the challenge, creating a digital signature. The server verifies the signature using the user's public key, and if the signature is valid, the user is granted access.
What does a passkey mean for you?
<ol>
<li>Because passkeys cannot be shared like passwords and only exist on your device, a bad actor can't trick you into sharing them.&nbsp;</li>
<li>You don't have to remember passwords for accounts that support passkeys. Instead, you use a local PIN or the same biometric authentication method you use to unlock you device (like fingerprint or face).</li>
</ol>
Passkeys validate you when you prove that you own the authorized device, rather than when you know the correct password. The PIN or biometric authentication is your private key - it's not shared to a server.
In summary: passkeys are faster and safer. The internet is moving toward passkeys, but it will be years before they're universally supported.&nbsp;
<img src="https://cdn.buttercms.com/v68FqF4QRxyfrp4ZAERc" width="475" height="239" style="display: block; margin-left: auto; margin-right: auto;">
Time spent authenticating with passkey vs password (data from March-April 2023). Dashed, vertical lines indicate average duration for each authentication method (n&asymp;100M)&nbsp;
Source: <a href="https://security.googleblog.com/2023/05/making-authentication-faster-than-ever.html" rel="follow noopener" target="_blank">Google Blog</a>
<h3>How Does a Passkey Work?</h3>
Passkeys offer a more secure alternative to passwords by utilizing asymmetric encryption, a cryptographic technique that employs a pair of mathematically linked keys: a public key and a private key. Here's a breakdown of how it works and its advantages:
The Key Pair:
<ol data-sourcepos="7:1-7:5">
<li data-sourcepos="7:1-7:5">
Private Key: This key is the crown jewel, kept securely on the user's device (phone, computer, etc.) It's like a super-secret recipe only the user possesses. Passwords managers or secure enclaves within the device can be used for secure storage and access control (often requiring biometrics or a PIN).
</li>
<li data-sourcepos="9:1-10:0">
Public Key: This key, as the name suggests, can be shared with the service provider (website, app) during registration. Think of it as a publicly available lock. While anyone can see it, only the private key (the recipe) can unlock it.
</li>
</ol>
The Authentication Dance:
<ol data-sourcepos="13:1-15:5">
<li data-sourcepos="13:1-14:0">
Challenge Issued: During login, the service provider generates a random challenge, a piece of data unique to that login attempt.
</li>
<li data-sourcepos="15:1-15:5">
Challenge Encryption: The service provider encrypts the challenge using the user's public key (the publicly available lock). This encryption ensures only the corresponding private key can decrypt it.
</li>
<li data-sourcepos="17:1-18:0">
Private Key Decryption: The challenge is sent to the user's device. There, the private key decrypts the challenge, proving the user possesses the key that matches the public key shared with the service provider.
</li>
<li data-sourcepos="19:1-20:0">
Verification and Access: The decrypted challenge is sent back to the service provider. If the decrypted challenge matches the original challenge, it confirms the user holds the private key and grants access.
</li>
</ol>
For a more in-depth explanation of how passkeys work, read the article: <a href="https://teampassword.com/blog/passkey-technology" rel="follow noopener" target="_blank">How do passkeys work?</a>&nbsp;
<h3></h3>
<h3>Benefits of Passkeys:</h3>
<ul style="list-style-type: disc;">
<li>Enhanced security:
<ul style="list-style-type: disc;">
<li>Passkeys are not susceptible to common attack vectors like phishing or password reuse. There are no "weak" or "reused" passkeys.</li>
<li>If a cybercriminal breaches a website and steals your public key, they'll discover it's useless without the private key which is only stored on your device.</li>
</ul>
</li>
<li>Convenience and usability: Passkeys can provide a seamless and user-friendly authentication experience, eliminating the need for users to remember complex passwords.</li>
<li>Reduced reliance on servers: Since passkeys are not stored on servers, they are less susceptible to large-scale data breaches.</li>
</ul>
<h2 id="whatispassword">What Is a Password?</h2>
A password is a string of characters used to authenticate a user's identity. It is a secret piece of information known only to the user and the service provider. Passwords have been widely used as a security measure for online accounts, applications, and various digital services.
<h3>How Does a Password Work?</h3>
Passwords are typically stored on servers, either in plaintext (not secure) or in a hashed and salted format (more secure). During authentication, the user provides their password, which is then compared against the stored value. If the two match, the user is granted access.
If a hacker were to gain access to the server where the passwords are stored, they would have complete control over all the accounts. That's why passwords are hashed using one-way mathematical functions called hashing algorithms.
Here's a deeper dive into how password hashing works:
<ol data-sourcepos="5:1-7:2">
<li data-sourcepos="5:1-6:0">
Hashing Algorithms: When a user creates a password, it's fed through a hashing algorithm. This algorithm scrambles the password into a fixed-length string of characters, called a hash. Common hashing algorithms used include SHA-256 and bcrypt.&nbsp;
</li>
<li data-sourcepos="7:1-7:2">
One-Way Function: A crucial property of hashing algorithms is that they are one-way functions. This means it's easy to compute the hash from the original password, but mathematically impossible to reverse the process and recover the original password from the hash.
</li>
<li data-sourcepos="9:1-10:0">
Hashes Don't Reveal the Password: Since the hash is a scrambled version of the password, even if a hacker steals the hashed passwords, they cannot directly translate the hash back into the original password.
</li>
<li data-sourcepos="11:1-11:138">
Salting: To further enhance security, a random string of characters, called a salt, is often added to the password before hashing. The salt is unique for each user and adds another layer of protection. Even if two users have the same password, their hashed passwords will be different because of the unique salt value.
</li>
<li data-sourcepos="13:1-14:0">
Verification During Login: When a user logs in, the entered password is hashed using the same algorithm and salt (if used) as during account creation. The resulting hash is then compared to the stored hash. If the hashes match, the login is successful, otherwise, access is denied.
</li>
</ol>
Here's an analogy: Imagine a hashing algorithm as a special one-way recipe that turns an ingredient (password) into a unique dish (hash). You can easily follow the recipe to cook the dish, but just by tasting the dish, it's impossible to know the exact ingredients used.<tunable-selection-menu _nghost-ng-c1765655038="" data-test-id="tunable-selection-menu" _ngcontent-ng-c2692474568=""></tunable-selection-menu>

<h3>Benefits of Passwords:</h3>
<ul style="list-style-type: disc;">
<li>Familiarity and compatibility: Passwords have been the de facto method of authentication for decades, making them widely supported across various systems and platforms.</li>
<li>Ease of implementation: Implementing password-based authentication is relatively straightforward for service providers and doesn't require specialized infrastructure.</li>
<li>Accessibility: Passwords can be easily shared or communicated, enabling account access for multiple users or in emergency situations.</li>
<li>Incremental security measures: Additional security measures like two-factor authentication (2FA) can be easily integrated with passwords for added protection.</li>
</ul>
<h2 id="similarities">Passkey vs. Password: Key Similarities</h2>
Here are the key similarities between passkeys and passwords:
<ul style="list-style-type: disc;">
<li>Both serve as methods of authentication and identity verification.</li>
<li>They protect access to digital assets, online accounts, and services.</li>
<li>Both can be combined with other security measures, such as multi-factor authentication, for enhanced security.</li>
<li>Both passkeys and passwords require proper management and consideration of security best practices. With passwords, users must keep them private. With passkeys, users must not let their device fall into the wrong hands.&nbsp;</li>
</ul>
<h2 id="differences">Passkey vs. Password: Key Differences</h2>
<img src="https://cdn.buttercms.com/W77HtYqPR6KP1aTApeoF" alt="Comparison of four differences between passkeys and passwords. Described under the heading Passkey vs. Password: Key Differences " width="711" height="533">
Here are the key differences between passkeys and passwords:
<ul style="list-style-type: disc;">
<li>Passkeys are generated using cryptographic techniques, while passwords are user-generated.</li>
<li>Passkeys are typically not transmitted or stored on servers, whereas passwords are usually stored on servers in some form - albeit in a hashed and salted form.&nbsp;</li>
<li>Passkeys are more resistant to phishing attacks, while passwords are vulnerable to phishing and other social engineering techniques.</li>
<li>Passkeys are not as widely supported as passwords across all platforms and services.</li>
<li>The complexity and security of passkeys are typically higher than those of passwords.</li>
</ul>
<h2 id="challenges">Current Passkey Challenges and Limitations</h2>
While passkeys offer promising security advantages, there are still some challenges and limitations to consider:
<ul style="list-style-type: disc;">
<li>Limited adoption: Passkeys are not yet widely supported by all websites, applications, and services, making it challenging to use them universally.</li>
<li>Device dependency: Passkeys rely on the availability and security of the user's device to store and process cryptographic keys.</li>
<li>Recovery and backup: If a passkey is lost or compromised, the recovery process may be more complex compared to passwords, which often have built-in recovery mechanisms.</li>
<li>Sharing: Currently, passkeys are not a good solution for accounts that families or employees need to share. Companies are working on ways to share passkeys...but do you want your fingerprint shared online?&nbsp;</li>
</ul>
<h2 id="whichisbest">Passkey vs. Password: Which Is Best for You?</h2>
Passkeys are the inevitable future of authentication. We recommend adopting them where possible, but for now, the possibilities are limited.&nbsp;
Passkeys are undoubtedly more secure than passwords due to their resistance to common attack vectors. However, given the current limitations and challenges surrounding passkey adoption, passwords still play a crucial role in digital security. Implement strong password management practices, such as using unique passwords, enabling two-factor authentication, and regularly updating passwords.
While we wait for passkeys to become more mainstream, teams can boost their security by utilizing password management solutions like TeamPassword. TeamPassword offers features like <a href="https://teampassword.com/features" rel="follow noopener" target="_blank">secure password sharing</a>, centralized management, and <a href="https://teampassword.com/security" rel="follow noopener" target="_blank">strong encryption</a>, enabling teams to maintain robust security practices.
In the ongoing battle between passkeys and passwords, there is no definitive winner. Passkeys offer increased security but are limited in adoption and sharing capabilities, while passwords continue to be widely supported but have their vulnerabilities. As technology evolves, passkeys will become more prevalent, but until then, it's crucial to manage passwords effectively and leverage tools like TeamPassword to ensure optimal security for your team's digital assets.
Get a <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">free trial of TeamPassword</a> now!

What's the difference between a passkey vs. password? In this guide, we answer this question and more so you can choose the best security method for your team.

What's the difference between a passkey vs. password? In this guide, we answer this question and more so ...

Passkey vs. Password: Which Is Right for You?

Passkeys are a new way of signing in to your online accounts with a biometric sensor or PIN, eliminating the need for passwords. They are predicted to dethrone passwords as the most popular form of identity verification in the coming years.&nbsp;
Here's a top-level analogy for how passkeys work: imagine a super secure keycard for each website or app, stored on your phone. That's kind of like a passkey. It uses your fingerprint or PIN to verify it's you, then proves it to the website without ever revealing the actual key. Websites can't steal it like a password, and you don't need to remember anything!
Passkeys can be hard to wrap your head around. There's a good bit of magic happening behind the scenes that goes beyond the scope of this article. In the Technical Overview section, I've linked to several resources that will help you understand passkeys from an implementation perspective.&nbsp;

[Table of Contents]
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#whatispasskey" rel="follow">What Is Passkey Technology?</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#howpasskeyswork" rel="follow">How Passkeys Work: A Technical Overview</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#passkeyloginexamples" rel="follow">Passkey Login Examples</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#passkeyvspasswordauthentication" rel="follow">Passkeys vs. Passwords: The Authentication Process</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#howtoimplement" rel="follow">How to Implement Passkey Technology</a></li>
</ul>
<h2 id="whatispasskey">What Is Passkey Technology?</h2>
Multi-device FIDO credentials, commonly known and advertised as passkeys, had their earliest iterations decades ago as hardware security keys like smart cards. These hardware solutions required specialized readers and were expensive to deploy and maintain, and never achieved ubiquity in consumer security.&nbsp;
In 2015, the <a href="https://fidoalliance.org/" rel="follow noopener" target="_blank">FIDO Alliance</a>, a group of industry leaders whose goal is to "help reduce the world&rsquo;s over-reliance on passwords," developed and published a set of specifications for phishing-resistant authentication mechanisms. By 2020, most browsers had implemented the WebAuthn specification, which eliminated the need for special hardware and paved the way for relying parties (websites/applications) and platform vendors like Apple and Google to bring passkey technology to the average consumer.&nbsp;
With Apple syncing your passkeys through its iCloud Keychain and Google doing the same with its password manager, and with passkey storage/syncing just around the corner for third-party password managers, the last roadblock for passkeys is being eliminated.&nbsp;
You can now use the biometric or PIN that unlocks your phone to sign in to any compatible website. Your passkeys cannot be phished, guessed, or brute-forced - a threat actor would need both your physical device and the PIN or biometrics to unlock it.&nbsp;
<h2 id="howpasskeyswork">How Passkeys Work: A Technical Overview</h2>
Passkeys leverage the power of public key cryptography and secure key storage on devices to provide a more robust and user-friendly authentication experience compared to traditional passwords.
<h3>Underlying Standards</h3>
Passkeys rely on two key specifications:
<ul>
<li>WebAuthn (Web Authentication): This defines how browsers and websites interact for secure authentication. It allows websites to request credentials (passkeys in this case) from the user's device and validate them.</li>
<li>FIDO2 (Fast Identity Online 2): This is a broader set of standards developed by the FIDO Alliance for strong authentication. It includes CTAP (Client to Authenticator Protocol), which defines how devices (like phones) communicate with authentication hardware (security keys) or software (built-in authenticators).</li>
</ul>
<h3>Passkey Creation</h3>
When you create a passkey, here's what happens behind the scenes:
<ul>
<li>Public-Key Pair Generation: Your device generates a public-key cryptography pair. The public key is sent to the service and stored on their server. The private key remains securely stored on your device, often in a trusted platform module (TPM) or secure enclave.</li>
<li>Attestation Ceremony: To ensure the private key is generated securely by your device and not malware, an attestation ceremony takes place. This involves the device proving to the service (often with the help of the platform like Android or iOS) that it can securely generate and manage cryptographic keys.</li>
</ul>
<h3>Passkey Login</h3>
Logging in with a passkey involves:
<ul>
<li>Challenge: The service sends a random challenge to your device.</li>
<li>Signed Response: Your device uses the private key to decrypt the challenge and create a digital signature. This signature proves you possess the private key without revealing the key itself.</li>
<li>Public Key Verification: The service retrieves the public key it has stored for you and uses it to verify the signature in the response. If valid, it grants you access.</li>
</ul>
Additional Security Features:
<ul>
<li>FIDO2 extensions can be used for features like resident credentials (passkeys stored only on your device) and multi-device support (using your phone to unlock passkeys on your computer).</li>
<li>Biometric Authentication: You can use your fingerprint, PIN, or facial recognition to unlock the private key on your device, adding an extra layer of security.</li>
</ul>
Unless I were to turn this blog into a treatise on&nbsp;<a href="https://en.wikipedia.org/wiki/Public-key_cryptography" rel="follow noopener" target="_blank">public key cryptography</a>, device security (such as&nbsp;<a href="https://en.wikipedia.org/wiki/Trusted_execution_environment" rel="follow noopener" target="_blank">Trusted Execution Environments</a>), and the history of Authentication in general, I can't give a complete technical explanation of passkeys. If you wish to understand passkeys at that depth, you may be better served by perusing the FIDO Alliance library of whitepapers <a href="https://fidoalliance.org/content/white-paper/" rel="follow noopener" target="_blank">here</a>.&nbsp;
In <a href="https://auth0.com/blog/our-take-on-passkeys/" rel="follow noopener" target="_blank">this excellent review of passkeys by Vittoria Bertocci</a>, we learn how the FIDO2 specification allows passkey implementation: "...by using the Javascript API defined in the WebAuthn specification, developers can leverage either hardware keys (e.g., YubiKeys) or secure hardware on the device (e.g., secure elements on your phone, TPMs on your laptop) gated by biometric sensors to authenticate users without using passwords."&nbsp;
Additionally, Apple's <a href="https://developer.apple.com/videos/play/wwdc2020/10670/" rel="follow noopener" target="_blank">15-minute video introducing passkeys for developers</a> explains important concepts - you can watch the full video or read the transcript.&nbsp;


<img src="https://cdn.buttercms.com/xSMibgN5QsSyT3DVRZQq" alt="undefined" width="409" height="448">
Credit: <a href="https://fidoalliance.org/content/white-paper/" rel="follow noopener" target="_blank">FIDO Alliance whitepaper</a> on multi-device FIDO credentials
<h2 id="passkeyloginexamples">Passkey Login Examples</h2>
Note:&nbsp;Below is just one example of creating and logging in with passkeys. The process looks different depending on the website/application you're signing in to, the device you're signing in from, and whether or not you use one platform vendor's ecosystem or several (Google, Microsoft, Apple etc).&nbsp;&nbsp;
For this example, I'm using the demo at <a href="https://www.passkeys.io/">https://www.passkeys.io/</a>.
First, I'm signing up on a Pixel 4A running Android 13.&nbsp;
Since it's my first time logging in, I'm asked to create an account using my email address.&nbsp;
<img src="https://cdn.buttercms.com/Wspirk2tQqGOy2bjXA3R" alt="undefined" width="294" height="374">

Next, I'm asked to save a passkey.&nbsp;
<img src="https://cdn.buttercms.com/JesHzofhRvO9omSKqzpq" alt="undefined" width="282" height="186">
By tapping "Save a passkey," I prompt my device to display its own popup confirming that I really want to save a passkey. This popup looks different depending on your platform vendor (Macbook, Android smartphone, etc.).&nbsp;
<img src="https://cdn.buttercms.com/LqjPYDzURQWg6M6J3yjC" alt="undefined" width="262" height="406">

Tapping continue displays a prompt to confirm passkey creation by unlocking my device with my fingerprint or PIN. Doing so authorizes the creation of a public/private cryptographic key pair. The private key is stored on your device, and the public key is stored by the relying party - in this case, passkeys.io.&nbsp;
I touch my fingerprint sensor and am instantly logged into passkeys.io. Account setup is complete.
The device on which I created the private key will now take care of roaming - more on that in a moment.&nbsp;
That's it!
Well - not quite.
It's pretty sweet that I didn't have to create, remember, or save a password. The trade-off is that I've only authorized this specific device to sign in to this account - or, if syncing is enabled, other Android devices synced to the same Google account.&nbsp;
Now, I need to log in on my Macbook.&nbsp;
<ul>
<li>On the passkeys.io homepage, I select "Sign in with a passkey."&nbsp;</li>
<li>Selecting "Use a different phone or tablet" displays a QR code (if Bluetooth isn't on, your devices will ask permission to turn it on).</li>
<li>I scan the QR code with my phone.</li>
</ul>
<img src="https://cdn.buttercms.com/73UpITpNSTSO9jQOVPpw" alt="Screenshot 2023-08-28 at 4.27.36 PM.webp" width="283" height="284" style="font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen, Ubuntu, Cantarell, 'Open Sans', 'Helvetica Neue', sans-serif;">
<img src="https://cdn.buttercms.com/KjyQiIAQSQmjgmT9Sk0G" alt="undefined" width="281" height="512">
<ul>
<li>This initiates a Bluetooth handshake.&nbsp;</li>
</ul>
Note: The passkey authentication ceremony is not done over Bluetooth. Bluetooth is used to confirm that the devices are geographically near each other. This thwarts remote phishing attempts and a host of other remote attacks.&nbsp;
<ul>
<li>Once this virtual handshake has taken place and the devices agree that they're close to one another, they go to an authorized verification server to authorize the new device.&nbsp;</li>
</ul>
Note: The private key on device 1 (Android smartphone, in my case) is not transferred to device 2 (Macbook). Device 1 has simply confirmed that device 2 is in close proximity and performs a passkey authentication ceremony to allow device 2 to log in.&nbsp;
<ul>
<li>Optimally, the website would automatically ask if I want to create a passkey for this new device - but it's up to the website (relying party). On passkeys.io, I need to click + Add a passkey to create a passkey on the Macbook so I can log in without my phone.&nbsp;</li>
</ul>
<img src="https://cdn.buttercms.com/0aKqd6k8QoKmrdjXZCtC" alt="undefined" width="337" height="267">
When I sign in to passkeys.io on my Macbook, I can now do so with my fingerprint or device password.&nbsp;&nbsp;
<img src="https://cdn.buttercms.com/3GtshXT0aFlnwhgYArrQ" alt="Screenshot 2023-08-28 at 4.34.19 PM.webp" width="285" height="336">
This screenshot drives home the point that passkey security = device security
If your device does not have a passkey and cannot set it up (or you choose not too), an alternative authentication method is provided such as a one-time code to your email. Security is then dependent on your email's security.&nbsp;
Lastly, I'd like to point out a side-effect of public-private cryptography. While you can delete your account on the website or application, this only deletes your public key. Your device doesn't know that its public key pair has been deleted, so when you sign in, you will be prompted to "Use saved passkey." However, selecting this option and verifying with your fingerprint causes the sign-in form to say, "This passkey cannot be used anymore." You need to delete your private keys separately.
<h3>Device-bound passkeys vs. synced passkeys</h3>
Apple and Google support syncing passkeys within their ecosystem. As you can read on Apple's memo <a href="https://developer.apple.com/passkeys/" rel="follow noopener" target="_blank">here</a>, this greatly increases convenience while placing the security of your private cryptographic key in Apple's hands.&nbsp;
If you don't want this, you can disable passkey syncing and use the alternative method of turning on Bluetooth to confirm proximity and authorizing a new device to create its own passkey, thus adding a new device to the list of those that can log into the given account.&nbsp;
<h2 id="passkeyvspasswordauthentication">Passkeys vs. Passwords: The Authentication Process</h2>
With passwords, anyone with your password can log into your account.*
With passkeys, anyone with your physical device and the ability to unlock that device (through PIN, pattern, or biometrics) can log in to your account.&nbsp;
Because the private key is device-based and invisible, phishing is impossible.&nbsp;

*Additional safeguards in the form of various Multi-factor Authentication technologies have been created to bolster the inherent weaknesses of passwords, but <a href="https://teampassword.com/blog/2022-uber-breach#:~:text=How%20did%20the%20Uber%20breach%20happen%3F" rel="follow noopener" target="_blank">these also have their pitfalls</a>.&nbsp;
<h2 id="howtoimplement">How to Implement Passkey Technology</h2>
As a consumer, you are at the mercy of the website or application. Old devices may not support passkey technology. The app/website will recognize this and won't offer to create a passkey.&nbsp;
As Android 14 rolls out in September 2023, third-party password managers will be able to store and sync your passkeys.
Currently, Google Password Manager syncs passkeys between your Android devices that are signed into the same Google account.&nbsp;
For Apple, the iCloud Keychain takes care of syncing your passkeys.&nbsp;
With both ecosystems, syncing can be turned on and off.&nbsp;
<h3>Implementing passkey technology as a developer</h3>
<ul>
<li><a href="https://fidoalliance.org/" rel="follow noopener" target="_blank">FIDO Alliance</a>: The Fast Identity Online (FIDO) Alliance provides open standards for strong authentication. Their resources include specifications and guides for implementing passwordless and passkey-based authentication.</li>
<li>Online Development Communities: Platforms like Stack Overflow, Reddit's r/programming, and GitHub discussions offer spaces for developers to ask questions, share experiences, and seek guidance on implementing passkey technology.</li>
<li><a href="https://fidoalliance.org/specifications/" rel="follow noopener" target="_blank">FIDO 2 Specifications (including WebAuthn)</a>: A great page to get started learning the necessary specifications. Has a link to download the full specifications.&nbsp;</li>
</ul>
Implementing passkey technology requires a blend of understanding user needs, cryptography principles, and security best practices.
<h3>Boost Password Security With TeamPassword</h3>
Passkeys are not yet universally supported, so password security deserves your attention. If you share passwords with colleagues and need an easy, secure, and cost-effective way to do so, <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">try TeamPassword</a>. If you have questions, <a href="https://teampassword.com/support" rel="follow noopener" target="_blank">reach out to our support team</a> - we're happy to hear from you.&nbsp;
TeamPassword focuses on frictionless implementation, <a href="https://teampassword.com/features" rel="follow noopener" target="_blank">ease of use</a>, <a href="https://teampassword.com/security" rel="follow noopener" target="_blank">security</a>, and exceptional customer support.
Need proof? Read what <a href="https://www.g2.com/products/teampassword/features" rel="follow noopener" target="_blank">our customers are saying about us on G2</a>.&nbsp;

Passkey technology will eventually replace the passwords we use today. But how does the technology work? Learn about passkeys and the tech behind them here.

Passkey technology will eventually replace the passwords we use today. But how does the technology work? Learn about ...

Passkey Technology: How Do Passkeys Work?

Password encryption is essential to store user credentials stored in a database securely. Without password encryption, anyone accessing a user database on a company's servers (including hackers) could easily view any stored passwords.
Even a strong 32-character password created using a <a href="https://teampassword.com/password-generator">secure password generator</a> is useless without password-encryption! If someone can read your password on a server, they can use it simply by copy/pasting it&mdash;no matter how long or complicated the password might be!
Encryption scrambles your password before saving it on the server. So, if someone hacks the server, instead of finding password123, they find a random series of letters and numbers.
In this article, we're going to explore the world of password encryption, why <a href="https://teampassword.com/blog/tips-and-tricks-to-create-a-strong-password">strong passwords matter</a>, and how you can practice better password management!
<a href="https://app.teampassword.com/dashboard#signup/testimonial">TeamPassword</a> is the password management solution for small businesses! Create, store, and share login credentials safely with employees, contractors, and clients. <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> today!
&rlm;&rlm;&lrm; &lrm;[Table of Contents]
<ul>
<li><a href="#understandingpasswordencryption" rel="follow">Understanding Password Encryption</a></li>
<li><a href="#howdoespasswordencryptionwork" rel="follow">How Does Password Encryption Work?</a></li>
<li><a href="#5commonpasswordencryptionmethods" rel="follow">5 Common Password Encryption Methods</a></li>
<li><a href="#whystrongpasswordsmatter" rel="follow">Why Strong Passwords Matter</a></li>
</ul>
<h2 id="understandingpasswordencryption">Understanding Password Encryption</h2>
To explain password encryption effectively, we must first grasp the language. Several terms might be unfamiliar, so here is a quick intro to password encryption terminology.
<ul>
<li style="font-weight: 400;" aria-level="1">Key: Used to lock and unlock passwords using a random string of bits. You get private and public keys that crypt and decrypt data differently, but we won't get too deep in the weeds with keys!</li>
<li style="font-weight: 400;" aria-level="1">Bits: A logical state with one of two possible values, including 1/0, true/false, yes/no, or on/off as typical examples.</li>
<li style="font-weight: 400;" aria-level="1">Block (block cipher): A deterministic algorithm operating on fixed-length groups of bits, called blocks.</li>
<li style="font-weight: 400;" aria-level="1">Hash function: The algorithm that uses the key to create password encryption and decryption. A hash function is essentially a piece of code that runs every time someone saves a password or logs into an application.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Hash: A random series of numbers and letters representing your password. The hash function uses your hash instead of the raw password for authentication.</li>
<li style="font-weight: 400;" aria-level="1">Salt: Additional letters and numbers appended to the hash</li>
</ul>
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<h2 id="howdoespasswordencryptionwork">How Does Password Encryption Work?</h2>
When you save a new password, a hash function creates a hash version and saves that on the server.&nbsp;
Every time you log in using your password, the hash function recreates the hash to see if it matches what's stored. If the hashes match, the algorithm passes the authentication and logs you in.&nbsp;
For example:
<ul>
<li style="font-weight: 400;" aria-level="1">Original password: Pa$$w0rd123</li>
<li style="font-weight: 400;" aria-level="1">Hashed password: 6AF1CE202340​FE71BDB914AD5357​E33A6982A63B</li>
</ul>
While this might seem secure, simple hashed passwords aren't hack-proof.
The hash function only creates a unique hash for each password, not each user. So, if multiple users have the password, Pa$$w0rd123, the hash will be exactly the same.
To overcome this encryption vulnerability, engineers salt passwords so each hash is unique, even if the passwords are identical.
<h3>How Salt Works</h3>
A salt appends a unique value of 8 bytes (16 characters) to the password before the hash function creates a hash. This way, even identical passwords are unique before the hash function.
For example:
<ul>
<li style="font-weight: 400;" aria-level="1">Two identical passwords: Pa$$w0rd123</li>
<li style="font-weight: 400;" aria-level="1">Salt value one: E1F53135E559C253</li>
<li style="font-weight: 400;" aria-level="1">Salt value two: 84B03D034B409D4E</li>
<li style="font-weight: 400;" aria-level="1">Password one before hash: Pa$$w0rd123E1F53135E559C253</li>
<li style="font-weight: 400;" aria-level="1">Password two before hash: Pa$$w0rd12384B03D034B409D4E</li>
<li style="font-weight: 400;" aria-level="1">Password one hashed value (SHA256): 72AE25495A7981​C40622D49F9A52E4F15​65C90F048F59027BD9​C8C8900D5C3D8</li>
<li style="font-weight: 400;" aria-level="1">Password two hashed value (SHA256): B4B6603ABC670​967E99C7E7F1389E40​CD16E78AD38EB1468E​C2AA1E62B8BED3A</li>
</ul>
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<h2 id="5commonpasswordencryptionmethods">5 Common Password Encryption Methods</h2>
<h3>1. Data Encryption Standard (DES)</h3>
While applications no longer use Data Encryption Standard (DES), it's important to mention this password encryption method because of its history and influence on more secure modern standards.
IBM developed DES as a 56-bit encryption technology in the early 1970s. The NSA adopted and improved DES before it was approved worldwide as the encryption standard.
However, since the late 70s, hackers have been able to break DES encrypted passwords. In 1999, ethical hackers managed to break a DES key in under 24 hours.&nbsp;
To make DES more secure, engineers created Triple DES and later Advanced Encryption Standard (AES), which we still use today.
<h3>2. Triple DES</h3>
Triple DES uses three 56-bit keys (blocks) to create 168-bit encryption (some security experts argue that Triple DES is only 112 bits strong). Although Triple-DES is slowly being phased out, many financial institutions still use it to encrypt ATM PINs.
<h3>3. Advanced Encryption Standard (AES)</h3>
AES is the new encryption standard&mdash;trusted by the United States Government and many other prominent organizations globally. At 128 bits, AES is sufficiently secure, but most organizations prefer heavy-duty 256-bit encryption.
At <a href="https://teampassword.com/security">TeamPassword</a>, we use 256-bit encryption to store passwords, ensuring the highest levels of security for our clients. We're also a <a href="https://teampassword.com/security">secure hosting provider</a> holding multiple security accreditations.
Hackers can only break an AES encrypted password through a brute-force attack&mdash;trying password combinations to find the right one.
To counter brute-force attacks, applications will lock an account after a certain number of attempts or use tools like Google's reCAPTURE.
<h3>4. Blowfish</h3>
American cryptographer, Bruce Schneier, designed Blowfish in 1993 as an antidote to the weak DES encryption. Blowfish uses a 64-bit block and variable key length of 32 to 448 bits.
Although Blowfish is more robust than its DES predecessor, the 64-bit block is still vulnerable to attacks, most commonly birthday attacks&mdash;a cryptographic attack that exploits the mathematics behind the algorithm.
To solve Blowfish vulnerabilities, engineers created Twofish in 1998 (128-bit blocks with 256-bit keys) and Threefish in 2008 (256, 516, 1024-bit blocks with 256, 516, 1024-bit keys).
<h3>5. Rivest-Shamir-Adleman (RSA)</h3>
RSA is one of the oldest and widely used to transfer data securely. The encryption works with two keys, two large prime numbers, and an additional auxiliary value.
Due to the complicated encrypting and decrypting process, there is no known method for breaking RSA encryption.&nbsp;
Although widely used for transferring data, RSA is slow and not suitable for password encryption.
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<h2 id="whystrongpasswordsmatter">Why Strong Passwords Matter</h2>
Password encryption can only prevent criminals from viewing saved credentials stored on a server&mdash;but cannot prevent hackers from guessing weak/commonly used passwords. If you <a href="https://teampassword.com/blog/colonial-pipeline-ransomware-attack-dont-reuse-passwords">reuse the same password for multiple accounts</a>, this also puts you at risk!
Encryption is most effective when users create robust, unique passwords for every account. For example, a random 32-character password with letters, numbers, and special characters hashed and salted is near impossible to guess or decode, even using a computer!
In another scenario, let's assume you have a strong 32-character password, but you use it for every account. If hackers manage to steal that password, they have access to every account using the same credentials! Your strong password is effectively useless.
<h3>Improving Your Password Management</h3>
Now that you understand password encryption and the associated vulnerabilities, you can see why strong passwords are essential.
Effective password management is crucial to protect yourself against cyberattacks or in the highly likely event of a data breach where hackers steal your credentials.
Criminals are after the low-hanging fruit&mdash;people who use weak passwords!
5 tips for creating stronger passwords:
<ol>
<li style="font-weight: 400;" aria-level="1">Create strong passwords for every account. The easiest way to do this is using a password generator. <a href="https://teampassword.com/password-generator">TeamPassword has a free password generator</a> anyone can use to create passwords from 12-32 characters using uppercase, lowercase, numbers, and special characters. We recommend creating passwords as long as the application will allow.</li>
<li style="font-weight: 400;" aria-level="1">Never create passwords shorter than eight characters, with 12 being our recommended minimum.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Never reuse the same password for multiple accounts.</li>
<li style="font-weight: 400;" aria-level="1">Never create passwords with your name, family member's names, or pet's names. With social media, this information is freely available. Criminals can add those names to algorithms for brute-force attacks.</li>
<li style="font-weight: 400;" aria-level="1">Don't store passwords in digital notepads or spreadsheets. We recommend using a <a href="https://app.teampassword.com/dashboard#signup/testimonial">password manager like TeamPassword</a> to create and store your credentials.</li>
</ol>
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<h2>Why You Need a Password Manager like TeamPassword</h2>
We have so many accounts these days; it's almost impossible to create unique, memorable, secure passwords for each one. A password manager solves this problem.
Instead of remembering the credentials for every account, you only need to memorize the one to log into your password manager.&nbsp;
TeamPassword keeps all of your credentials safely stored and encrypted, so you never have to memorize a password again. Instead of entering your credentials, you use one of TeamPassword's browser extensions (Chrome, Firefox, and Safari) to log into accounts.
<h3>Built for Teams</h3>
TeamPassword's best feature is its ability to share credentials with team members securely. Instead of sharing passwords, you provide access through TeamPassword.&nbsp;
Employees <a href="https://app.teampassword.com/dashboard#signup/testimonial">use TeamPassword</a> to log in, meaning you never share raw passwords&mdash;no more worrying about unauthorized access or sharing.
You can create groups in TeamPassword to share access with employees, clients, contractors, and freelancers. When someone no longer needs access, remove them from the group with a single click. No need to change passwords every time someone leaves a project!
<h3>Built-In Password Generator</h3>
TeamPassword features a built-in secure password manager so you can create robust passwords for every account. TeamPassword also ensures you never reuse the same credentials so that you won't fall victim to credential stuffing attacks!
With a built-in password generator, you can change passwords regularly, and TeamPassword will update the new credentials for all users!
<h3>Monitor Login Activity</h3>
TeamPassword's activity log keeps track of every action across all of your accounts&mdash;logins, password changes, new team members, sharing access, and more.
You can also set up email notifications for all TeamPassword actions so that you can react fast to any suspicious activity.
<h3>Get Your Free TeamPassword Trial</h3>
Password encryption is not enough to protect your business from password vulnerabilities! You need a robust password manager like TeamPassword to create, store, and share credentials securely.
&rlm;&rlm;&lrm; &lrm;
<a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> and let TeamPassword secure your company's digital assets.

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So you think hackers have stolen your password? You're not the only one. 
Perhaps you've noticed strange activity on your email account or frequent pop-ups on your computer. Perhaps it's just a hunch. 
But how can you know&nbsp;for sure?
There are many warning signs that you've been the victim of a data hack:
<ul>
<li>Your device is slower than normal.</li>
<li>You use more data than normal.</li>
<li>Videos take longer to load.</li>
<li>You received an email notification about a password change you didn't make.</li>
<li>An online account no longer accepts your password.</li>
</ul>
However, hackers can steal your passwords and identity&nbsp;without you ever knowing. That's why it's so difficult to tell if you're the victim of a hack.
This guide will help you work out if hackers have stolen your information and tell you how to stop it from happening again.&nbsp;
Prevent hackers from stealing your data by incorporating TeamPassword into your tech stack. This password manager for teams comes with a range of security features like two-step verification and password encryption.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Sign up for a free trial</a>&nbsp;today.&nbsp;

<h2>Have I Been Hacked? How Do I Know?</h2>
There are various ways to tell whether hackers have access to your information:
<ul>
<li>Look for unusual activity on your account. This activity includes logins to your social media accounts from unfamiliar locations or mass messages sent from your email account.&nbsp;</li>
<li>Look for security emails from account providers that warn about failed login attempts or password changes you didn't make.&nbsp;&nbsp;</li>
<li>Look for changes in performance on the devices, apps, and websites you use. For example, see if videos take longer to buffer than normal.&nbsp;</li>
<li>Look at your browser's password manager (if you use one) and check that nobody has changed these credentials.&nbsp;</li>
</ul>
All the above can be a guessing game. You might have a feeling that you're the victim of a hack but don't know for sure. 
Checking a stolen password list like "Have I Been Pwned" clears up some of the confusion. This tool searches across multiple data breaches &mdash; when hackers take stolen passwords and usernames and post them online &mdash; to see if cybercriminals have compromised your personal information. 
Here's how to use this stolen password list:
<ol>
<li>Enter your email address on the main page.&nbsp;</li>
<li>Click "pwned."</li>
<li>The website will search thousands of databases to see if hackers have stolen your personal information.</li>
<li>If you receive the "Oh no &ndash; Pwned!" message, it means hackers have posted sensitive information associated with your email address (passwords, addresses, phone numbers, etc.) somewhere online.</li>
<li>If you receive the "Good news &ndash; no pwnage found!" message, it means the website could not find your information on the internet.&nbsp;</li>
</ol>
Note: Just because the website can't find your data on the internet, it doesn't mean hackers haven't compromised your personal information.
Read more:&nbsp;<a href="https://teampassword.com/blog/password-manager-for-small-businesses" target="_blank" rel="noopener">Password Manager for Small Businesses</a>

<h2>Which Passwords Did Hackers Steal?</h2>
Establish which passwords hackers stole in a data breach so you can take quick action. Websites like "Have I Been Pwned"&nbsp;won't&nbsp;tell you which passwords are at risk. You'll only learn whether hackers have compromised the data associated with a particular email address. 
Note: Sometimes, hackers might have access to your email address and other personal information but not your password. It's hard to know for sure.&nbsp;
If hackers have access to your data, it's a good idea to change&nbsp;all passwords&nbsp;associated with the compromised email address. If you use your email address for several online accounts, change the passwords for these services. Updating these passwords might take you a while, and remembering the new passwords leads to additional problems. (Keep reading to find a solution.)
Here are some other tips:
<ul>
<li>When choosing new passwords, use combinations of lowercase letters, uppercase letters, numbers, and symbols. Passwords that use all these elements are stronger than those that don't.</li>
<li>Don't write your passwords down because this increases the risk of identity theft.&nbsp;&nbsp;</li>
<li>Don't tell anyone your new passwords.</li>
</ul>
Read more:&nbsp;<a href="https://teampassword.com/blog/the-most-secure-way-to-share-passwords" target="_blank" rel="noopener">The Most Secure Way to Share Passwords</a>.

<h2>How Common Is a Data Hack?</h2>
More common than you think. Hackers were responsible for more than 4,000 attacks every day in 2020, and the total number of compromised records exceeded 37 billion. That's a 141% increase from 2019. Much of this compromised data appears on the dark web, where cybercriminals use it to facilitate illegal activities such as identity theft and money laundering.&nbsp;
If you have been the subject of a data hack, you are not alone. However, it's important to act quickly to prevent hackers from accessing your personal or financial accounts.&nbsp;
There are other types of cybercrime to consider. Cybercriminals use techniques like phishing, where they impersonate people online and trick victims into handing over their personal information. Phishing now accounts for more than 80% of all cybersecurity incidents, and criminals steal $17,700 every minute in these attacks.&nbsp;

<h2>What Kind of Information Do Hackers Steal?</h2>
Hackers steal all kinds of personal and financial information:
<ul>
<li>Names</li>
<li>Email addresses</li>
<li>Usernames</li>
<li>Passwords</li>
<li>Addresses</li>
<li>Phone numbers</li>
<li>Bank account details</li>
<li>Credit card numbers</li>
<li>Social Security numbers</li>
<li>Insurance information&nbsp;</li>
<li>IRS information</li>
<li>Photos</li>
<li>Private message</li>
<li>SMS messages</li>
</ul>
Nothing is off-limits for hackers, and these criminals go to great lengths to steal your data. Once they have access to the information above, hackers can transfer money from your bank accounts, use your identity to apply for financing, and damage your credit file.&nbsp;
Read more:&nbsp;<a href="https://teampassword.com/blog/the-scariest-data-breaches-of-all-time" target="_blank" rel="noopener">The Scariest Data Breaches of All Time</a>.
TeamPassword is the best password manager for teams. Features include two-step verification, password encryption, easy password sharing, and more.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Get a free trial now</a>&nbsp;and learn how TeamPassword keeps you safe online.&nbsp;

<h2>Have I Been Hacked? How to Stay Safe.</h2>
There are several ways to improve online security and prevent hackers from accessing your personal information:
<ul>
<li>Use the latest security software and apps when using devices and browsing the internet.</li>
<li>Carry out regular risk assessments where you evaluate your security software.</li>
<li>Back up personal data to a reputable cloud service instead of keeping it on your device.&nbsp;</li>
<li>Don't share personal information with other people.</li>
<li>Create a security management strategy for your organization and share it with all team members.&nbsp;</li>
</ul>
Using a password manager is another way to stay safe online. The best ones encrypt your online passwords so hackers can't access these credentials, and you can keep passwords in a secure cloud-based vault and not have to remember them. There are various password managers online, including free ones available through most internet browsers, but not all tools are the same.&nbsp;
If you work alongside a team, consider TeamPassword. It's the&nbsp;<a href="https://www.teampassword.com/" target="_blank" rel="noopener">password manager for teams</a>&nbsp;that require world-class security and performance. This all-in-one password solution helps teams like yours store, manage, and share passwords in the safest way possible.&nbsp;

<h2>How Can TeamPassword Help?</h2>
TeamPassword prevents hackers from stealing your organization's most sensitive data with an incredible range of password management features. Enterprises of all sizes use TeamPassword to manage passwords, including tech startups, digital marketing agencies, creative agencies, and software and development teams.
Here are some&nbsp;<a href="https://teampassword.com/features" target="_blank" rel="noopener">TeamPassword features</a>&nbsp;that prevent situations involving a stolen password:
<ul>
<li>Random password generation that creates unique passwords for websites.</li>
<li>Two-step password verification.</li>
<li>Activity and logging tools so you can discover who has access to password management features.</li>
<li>Secure encryption technology.</li>
<li>Email notifications about password management actions.</li>
<li>Passwords stored securely in one place. </li>
</ul>
<h2>Final Word</h2>
If you're looking for the answer to the question, "Have I been hacked?" it's difficult to know for sure. Preventing hackers from compromising your data in the first place provides a better resolution. TeamPassword lets you store and manage passwords in a secure environment and minimize the effects of a stolen password so you can avoid hackers stealing your data and continue to collaborate on team projects.&nbsp;
With features like password encryption, two-step authentication, and random password generation, TeamPassword is the best password management solution for teams that want to improve online security.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Sign up for a free trial</a>&nbsp;now.

Have I been hacked? Here's how to check if you have and learn how to stop hackers from stealing your data. | TeamPassword Blog

Have I been hacked? Here's how to check if you have and learn how to stop hackers from ...

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