Password encryption is essential to store user credentials stored in a database securely. Without password encryption, anyone accessing a user database on a company's servers (including hackers) could easily view any stored passwords.
Even a strong 32-character password created using a <a href="https://teampassword.com/password-generator">secure password generator</a> is useless without password-encryption! If someone can read your password on a server, they can use it simply by copy/pasting it&mdash;no matter how long or complicated the password might be!
Encryption scrambles your password before saving it on the server. So, if someone hacks the server, instead of finding password123, they find a random series of letters and numbers.
In this article, we're going to explore the world of password encryption, why <a href="https://teampassword.com/blog/tips-and-tricks-to-create-a-strong-password">strong passwords matter</a>, and how you can practice better password management!
<a href="https://app.teampassword.com/dashboard#signup/testimonial">TeamPassword</a> is the password management solution for small businesses! Create, store, and share login credentials safely with employees, contractors, and clients. <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> today!
&rlm;&rlm;&lrm; &lrm;[Table of Contents]
<ul>
<li><a href="#understandingpasswordencryption" rel="follow">Understanding Password Encryption</a></li>
<li><a href="#howdoespasswordencryptionwork" rel="follow">How Does Password Encryption Work?</a></li>
<li><a href="#5commonpasswordencryptionmethods" rel="follow">5 Common Password Encryption Methods</a></li>
<li><a href="#whystrongpasswordsmatter" rel="follow">Why Strong Passwords Matter</a></li>
</ul>
<h2 id="understandingpasswordencryption">Understanding Password Encryption</h2>
To explain password encryption effectively, we must first grasp the language. Several terms might be unfamiliar, so here is a quick intro to password encryption terminology.
<ul>
<li style="font-weight: 400;" aria-level="1">Key: Used to lock and unlock passwords using a random string of bits. You get private and public keys that crypt and decrypt data differently, but we won't get too deep in the weeds with keys!</li>
<li style="font-weight: 400;" aria-level="1">Bits: A logical state with one of two possible values, including 1/0, true/false, yes/no, or on/off as typical examples.</li>
<li style="font-weight: 400;" aria-level="1">Block (block cipher): A deterministic algorithm operating on fixed-length groups of bits, called blocks.</li>
<li style="font-weight: 400;" aria-level="1">Hash function: The algorithm that uses the key to create password encryption and decryption. A hash function is essentially a piece of code that runs every time someone saves a password or logs into an application.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Hash: A random series of numbers and letters representing your password. The hash function uses your hash instead of the raw password for authentication.</li>
<li style="font-weight: 400;" aria-level="1">Salt: Additional letters and numbers appended to the hash</li>
</ul>
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<h2 id="howdoespasswordencryptionwork">How Does Password Encryption Work?</h2>
When you save a new password, a hash function creates a hash version and saves that on the server.&nbsp;
Every time you log in using your password, the hash function recreates the hash to see if it matches what's stored. If the hashes match, the algorithm passes the authentication and logs you in.&nbsp;
For example:
<ul>
<li style="font-weight: 400;" aria-level="1">Original password: Pa$$w0rd123</li>
<li style="font-weight: 400;" aria-level="1">Hashed password: 6AF1CE202340​FE71BDB914AD5357​E33A6982A63B</li>
</ul>
While this might seem secure, simple hashed passwords aren't hack-proof.
The hash function only creates a unique hash for each password, not each user. So, if multiple users have the password, Pa$$w0rd123, the hash will be exactly the same.
To overcome this encryption vulnerability, engineers salt passwords so each hash is unique, even if the passwords are identical.
<h3>How Salt Works</h3>
A salt appends a unique value of 8 bytes (16 characters) to the password before the hash function creates a hash. This way, even identical passwords are unique before the hash function.
For example:
<ul>
<li style="font-weight: 400;" aria-level="1">Two identical passwords: Pa$$w0rd123</li>
<li style="font-weight: 400;" aria-level="1">Salt value one: E1F53135E559C253</li>
<li style="font-weight: 400;" aria-level="1">Salt value two: 84B03D034B409D4E</li>
<li style="font-weight: 400;" aria-level="1">Password one before hash: Pa$$w0rd123E1F53135E559C253</li>
<li style="font-weight: 400;" aria-level="1">Password two before hash: Pa$$w0rd12384B03D034B409D4E</li>
<li style="font-weight: 400;" aria-level="1">Password one hashed value (SHA256): 72AE25495A7981​C40622D49F9A52E4F15​65C90F048F59027BD9​C8C8900D5C3D8</li>
<li style="font-weight: 400;" aria-level="1">Password two hashed value (SHA256): B4B6603ABC670​967E99C7E7F1389E40​CD16E78AD38EB1468E​C2AA1E62B8BED3A</li>
</ul>
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<h2 id="5commonpasswordencryptionmethods">5 Common Password Encryption Methods</h2>
<h3>1. Data Encryption Standard (DES)</h3>
While applications no longer use Data Encryption Standard (DES), it's important to mention this password encryption method because of its history and influence on more secure modern standards.
IBM developed DES as a 56-bit encryption technology in the early 1970s. The NSA adopted and improved DES before it was approved worldwide as the encryption standard.
However, since the late 70s, hackers have been able to break DES encrypted passwords. In 1999, ethical hackers managed to break a DES key in under 24 hours.&nbsp;
To make DES more secure, engineers created Triple DES and later Advanced Encryption Standard (AES), which we still use today.
<h3>2. Triple DES</h3>
Triple DES uses three 56-bit keys (blocks) to create 168-bit encryption (some security experts argue that Triple DES is only 112 bits strong). Although Triple-DES is slowly being phased out, many financial institutions still use it to encrypt ATM PINs.
<h3>3. Advanced Encryption Standard (AES)</h3>
AES is the new encryption standard&mdash;trusted by the United States Government and many other prominent organizations globally. At 128 bits, AES is sufficiently secure, but most organizations prefer heavy-duty 256-bit encryption.
At <a href="https://teampassword.com/security">TeamPassword</a>, we use 256-bit encryption to store passwords, ensuring the highest levels of security for our clients. We're also a <a href="https://teampassword.com/security">secure hosting provider</a> holding multiple security accreditations.
Hackers can only break an AES encrypted password through a brute-force attack&mdash;trying password combinations to find the right one.
To counter brute-force attacks, applications will lock an account after a certain number of attempts or use tools like Google's reCAPTURE.
<h3>4. Blowfish</h3>
American cryptographer, Bruce Schneier, designed Blowfish in 1993 as an antidote to the weak DES encryption. Blowfish uses a 64-bit block and variable key length of 32 to 448 bits.
Although Blowfish is more robust than its DES predecessor, the 64-bit block is still vulnerable to attacks, most commonly birthday attacks&mdash;a cryptographic attack that exploits the mathematics behind the algorithm.
To solve Blowfish vulnerabilities, engineers created Twofish in 1998 (128-bit blocks with 256-bit keys) and Threefish in 2008 (256, 516, 1024-bit blocks with 256, 516, 1024-bit keys).
<h3>5. Rivest-Shamir-Adleman (RSA)</h3>
RSA is one of the oldest and widely used to transfer data securely. The encryption works with two keys, two large prime numbers, and an additional auxiliary value.
Due to the complicated encrypting and decrypting process, there is no known method for breaking RSA encryption.&nbsp;
Although widely used for transferring data, RSA is slow and not suitable for password encryption.
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<h2 id="whystrongpasswordsmatter">Why Strong Passwords Matter</h2>
Password encryption can only prevent criminals from viewing saved credentials stored on a server&mdash;but cannot prevent hackers from guessing weak/commonly used passwords. If you <a href="https://teampassword.com/blog/colonial-pipeline-ransomware-attack-dont-reuse-passwords">reuse the same password for multiple accounts</a>, this also puts you at risk!
Encryption is most effective when users create robust, unique passwords for every account. For example, a random 32-character password with letters, numbers, and special characters hashed and salted is near impossible to guess or decode, even using a computer!
In another scenario, let's assume you have a strong 32-character password, but you use it for every account. If hackers manage to steal that password, they have access to every account using the same credentials! Your strong password is effectively useless.
<h3>Improving Your Password Management</h3>
Now that you understand password encryption and the associated vulnerabilities, you can see why strong passwords are essential.
Effective password management is crucial to protect yourself against cyberattacks or in the highly likely event of a data breach where hackers steal your credentials.
Criminals are after the low-hanging fruit&mdash;people who use weak passwords!
5 tips for creating stronger passwords:
<ol>
<li style="font-weight: 400;" aria-level="1">Create strong passwords for every account. The easiest way to do this is using a password generator. <a href="https://teampassword.com/password-generator">TeamPassword has a free password generator</a> anyone can use to create passwords from 12-32 characters using uppercase, lowercase, numbers, and special characters. We recommend creating passwords as long as the application will allow.</li>
<li style="font-weight: 400;" aria-level="1">Never create passwords shorter than eight characters, with 12 being our recommended minimum.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Never reuse the same password for multiple accounts.</li>
<li style="font-weight: 400;" aria-level="1">Never create passwords with your name, family member's names, or pet's names. With social media, this information is freely available. Criminals can add those names to algorithms for brute-force attacks.</li>
<li style="font-weight: 400;" aria-level="1">Don't store passwords in digital notepads or spreadsheets. We recommend using a <a href="https://app.teampassword.com/dashboard#signup/testimonial">password manager like TeamPassword</a> to create and store your credentials.</li>
</ol>
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<h2>Why You Need a Password Manager like TeamPassword</h2>
We have so many accounts these days; it's almost impossible to create unique, memorable, secure passwords for each one. A password manager solves this problem.
Instead of remembering the credentials for every account, you only need to memorize the one to log into your password manager.&nbsp;
TeamPassword keeps all of your credentials safely stored and encrypted, so you never have to memorize a password again. Instead of entering your credentials, you use one of TeamPassword's browser extensions (Chrome, Firefox, and Safari) to log into accounts.
<h3>Built for Teams</h3>
TeamPassword's best feature is its ability to share credentials with team members securely. Instead of sharing passwords, you provide access through TeamPassword.&nbsp;
Employees <a href="https://app.teampassword.com/dashboard#signup/testimonial">use TeamPassword</a> to log in, meaning you never share raw passwords&mdash;no more worrying about unauthorized access or sharing.
You can create groups in TeamPassword to share access with employees, clients, contractors, and freelancers. When someone no longer needs access, remove them from the group with a single click. No need to change passwords every time someone leaves a project!
<h3>Built-In Password Generator</h3>
TeamPassword features a built-in secure password manager so you can create robust passwords for every account. TeamPassword also ensures you never reuse the same credentials so that you won't fall victim to credential stuffing attacks!
With a built-in password generator, you can change passwords regularly, and TeamPassword will update the new credentials for all users!
<h3>Monitor Login Activity</h3>
TeamPassword's activity log keeps track of every action across all of your accounts&mdash;logins, password changes, new team members, sharing access, and more.
You can also set up email notifications for all TeamPassword actions so that you can react fast to any suspicious activity.
<h3>Get Your Free TeamPassword Trial</h3>
Password encryption is not enough to protect your business from password vulnerabilities! You need a robust password manager like TeamPassword to create, store, and share credentials securely.
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<a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> and let TeamPassword secure your company's digital assets.

Password encryption is the number one component of password security. TeamPassword encrypts passwords with state-of-the-art technology to keep passwords safe.

Password encryption is the number one component of password security. TeamPassword encrypts passwords with state-of-the-art technology to keep ...

What is password encryption and how much is enough?

What is password encryption and how does it work?

Mastering team collaboration in remote work isn't just about video calls and shared documents; it's also about securing the keys to the kingdom, aka our passwords. Laugh if you will, but a misplaced password can turn a smooth workflow into digital quicksand, trapping productivity and leaving deadlines floundering.

In this article, we'll unravel how <a href="https://www.broadbandsearch.net/blog/secure-your-internet-connection">password management</a> becomes the unsung hero of remote teamwork. It's not merely about remembering logins; it's about creating a fortress of digital trust. Seamless access to tools and information bolsters collaboration, keeps the gears turning, and ensures that the only drama you experience is from your choice of streaming service, not your workday.

[Table of Contents]
<ul>
<li>
<a href="#importance" rel="follow">The Importance of Password Management in Remote Work</a>
</li>
<li>
<a href="#bestpractices" rel="follow">Best Practices for Implementing Password Management in Remote Teams</a>
</li>
<li>
<a href="#advancedstrategies" rel="follow">Advanced Strategies for Enhancing Security in Remote Work</a>
</li>
<li>
<a href="#futureof" rel="follow">The Future of Password Management and Remote Collaboration</a>
</li>
</ul>

<h2 id="importance">The Importance of Password Management in Remote Work</h2>

<h3>Growing Dependence on Digital Tools</h3>
The shift to remote work has not just changed where we work, but how we work, with a staggering 39% of global knowledge workers embracing hybrid models as of 2023. This seismic shift isn't a temporary pandemic blip but a new normal, demanding an overhaul in how teams collaborate digitally. The U.S. leads the charge with <a href="https://www.gartner.com/en/newsroom/press-releases/2023-03-01-gartner-forecasts-39-percent-of-global-knowledge-workers-will-work-hybrid-by-the-end-of-2023#:~:text=In%20the%20U.S.%2C%20the%20hybrid%20work%20trend%20will%20be%20more%20pronounced%20than%20the%20rest%20of%20the%20world%20with%2051%25%20of%20knowledge%20workers%20projected%20to%20work%20hybrid%20and%2020%25%20to%20work%20fully%20remote%20in%202023.">51% of knowledge workers in hybrid roles and 20%</a> fully remote, painting a picture of a workforce unchained from traditional office spaces​​.

Parallel to the rise of remote work, there's been a 44% surge in the use of collaboration tools since 2019, signaling a digital transformation that's reshaping the workplace landscape. Nearly 80% of workers now rely on these tools to maintain productivity, underscoring the critical role of technology in facilitating effective team collaboration across geographical divides​​.&nbsp;

<h3>Challenges in Remote Team Collaboration</h3>
Remote work has dramatically reshaped the collaboration landscape, bringing unique challenges that test the limits of team synergy and data security. Here's a rundown of the hurdles remote teams face, particularly through the lens of password management:

<ul>
<li>
Widespread Password Reuse: While <a href="https://www.darkreading.com/vulnerabilities-threats/password-reuse-abounds-new-survey-shows#:~:text=Though%2091%25%20of%20the%20respondents%20profess%20to%20understand%20the%20risks%20of%20using%20the%20same%20passwords%20across%20multiple%20accounts%2C%2059%25%20said%20they%20did%20so%20anyway.">91% grasp the dangers</a>, two-thirds persist in reusing passwords on various platforms, greatly amplifying security vulnerabilities. This practice facilitates cyberattacks' access to multiple accounts.
</li>
<li>
Inconsistent Security Protocols: Over half of employees <a href="https://www.securitymagazine.com/articles/92331-of-people-admit-they-reuse-the-same-password-for-multiple-accounts#:~:text=53%20percent%C2%A0of%20people%20admitting%20they%20use%20the%20same%20password%20for%20different%20accounts%2C%20which%20exemplifies%20poor%20password%20hygiene%2C%20according%20to%20a%20newly%20released%20report%20by%20identity%20company%20SecureAuth.">(53%) resort to reusing passwords for work accounts</a>, drawn by familiarity. Surprisingly, this habit extends beyond staff to business owners and executives, escalating security risks.
</li>
<li>
Cross-Use of Personal and Work Accounts: Nearly half of professionals (44%) <a href="https://www.securitymagazine.com/articles/92331-of-people-admit-they-reuse-the-same-password-for-multiple-accounts">use work devices for personal activities</a>, including risky activities like banking and illegal streaming. This behavior jeopardizes device security and corporate data confidentiality.
</li>
<li>
Lack of Cybersecurity Training: Many employees <a href="https://www.darkreading.com/vulnerabilities-threats/1-in-3-organizations-do-not-provide-any-cybersecurity-training-to-remote-workers-despite-a-majority-of-employees-having-access-to-critical-data#:~:text=Lack%20of%20knowledge,their%20human%20firewall.">lack tailored remote work cybersecurity training</a>, making them easy prey for sophisticated phishing attacks and cyber threats. The absence of a security-conscious culture amplifies vulnerabilities.
</li>
</ul>

<img src="https://cdn.buttercms.com/VYmHRjtmTgKlXch7IGkU" alt="undefined" width="549" height="366">

<h2 id="bestpractices">Best Practices for Implementing Password Management in Remote Teams</h2>

<h3>Establishing a Strong Password Policy</h3>
Establishing a strong password policy is not just a recommendation; it's a necessity to safeguard sensitive information from unauthorized access. Here are some best practices and strategic insights to enhance password management in your team:

<ol>
<li>
Longer Is Stronger: Encourage lengthy, <a href="https://teampassword.com/blog/tips-and-tricks-to-create-a-strong-password">complex passwords with over 12 characters</a>, including letters, numbers, and symbols, to enhance security and usability.
</li>
<li>
Scheduled Updates, Not Arbitrary Changes: Adopt a policy for password changes only upon suspicion of compromise, easing the burden on team members while maintaining security.
</li>
<li>
Banish Password Reuse: Ensure team members use distinct passwords for each account to prevent a ripple effect of compromise.
</li>
<li>
Educate on Password Sharing Risks: Avoid team members sharing passwords. Shared passwords weaken security, risking exposure of sensitive data and systems to breaches.
</li>
<li>
Privileged Access Requires Extra Caution: Apply stricter password rules for users with elevated access to prevent severe damage if their accounts are compromised.
</li>
</ol>

<h3>Utilizing Password Management Tools</h3>
<a href="https://teampassword.com/">TeamPassword</a>, LastPass, and 1Password shine as beacons in this realm, boasting robust AES-256 encryption for impenetrable data protection. Their cross-platform compatibility ensures seamless integration across various devices, enhancing user experience and ensuring no team member is left behind due to technical constraints. A standout feature is the centralized dashboard offered by these tools, providing administrators with a holistic view of team access, thereby streamlining management.

<h3>Regular Training and Awareness Programs</h3>
A Mimecast <a href="https://www.mimecast.com/blog/cybersecurity-awareness-training-results-in-greater-employee-engagement/#:~:text=Organizations%20that%20prioritize%20cybersecurity%20awareness%20training%20see%20high%20rates%20of%20employee%2Dreported%20emails%2C%20decreasing%20the%20likelihood%20of%20email%20threats%20entering%20the%20organization%20and%20simultaneously%20creating%20a%20burden%20on%20IT%20security%20staff.%C2%A0">study</a> highlighted that employees who receive consistent cybersecurity awareness training are significantly more adept at identifying and avoiding malicious links​​. This insight, along with the fact that cybersecurity awareness training significantly reduces the risk of data breaches and other cyberattacks​​, makes a compelling case for incorporating these strategies into your team's routine.&nbsp;

Engaging remote teams in training sessions need not be a drab PowerPoint marathon.&nbsp;

<ul>
<li>
Interactive Webinars: A dynamic platform where real-time Q&amp;A sessions make learning stick.
</li>
<li>
Gamified Learning Experiences: Who said learning can't be fun? Points, badges, and leaderboards galvanize learners.
</li>
<li>
Real-World Simulations: Practice makes perfect. Simulated phishing exercises test employees' mettle.
</li>
<li>
Microlearning Sessions: Short, sharp bursts of learning can be more digestible and less daunting.
</li>
<li>
Peer Learning: Encourage knowledge sharing among employees to foster a collaborative learning environment.
</li>
</ul>

<h3>Secure Sharing and Collaboration Practices</h3>
Given the dispersed nature of remote teams, sharing sensitive information and passwords securely is non-negotiable. To combat risks like Man-in-the-Middle (MITM) attacks and data breaches, primarily caused by phishing and compromised credentials, adopting robust password management practices is essential​​.

<ol>
<li>
Investing in a Business Password Manager: This is pivotal for securely sharing passwords and sensitive information. Advanced password managers provide zero-trust and zero-knowledge encryption, ensuring data shared remains secure​​.
</li>
<li>
Enforcing Strong Password Hygiene: Encourage practices like never reusing passwords, enabling multi-factor authentication (MFA), and using <a href="https://teampassword.com/blog/strong-password-generator">password generators</a> to create strong, unique passwords for each account​​.
</li>
<li>
Resetting Passwords Post-Employee Departure: To mitigate unauthorized access risks, promptly changing shared passwords when an employee leaves the company is crucial​​.
</li>
</ol>
<h3>Monitoring and Auditing Access</h3>
Monitoring and auditing access to passwords are essential practices for maintaining security in remote work environments. A significant portion of organizations recognizes the importance of <a href="https://www.coresecurity.com/resources/guides/2020-iam-report">identity and access management (IAM)</a> as part of their cybersecurity strategy, with many reporting a reduction in unauthorized access incidents upon implementing IAM solutions​​.&nbsp;

Effective password policies include complexity requirements, the prohibition of common passwords, the implementation of two-factor authentication, and regular password expiration​​. Regular audits are vital for assessing the adequacy of password controls and ensuring compliance with password usage standards.

<img src="https://cdn.buttercms.com/DquhOMIWQmKq6Sfb02OG" alt="undefined" width="551" height="367">

<h2 id="advancedstrategies">Advanced Strategies for Enhancing Security in Remote Work</h2>

<h3>Implementing Multi-Factor Authentication (MFA)</h3>
Multi-Factor Authentication (MFA) adds an essential layer of security that can significantly decrease the risk of unauthorized access by requiring additional verification beyond just a password.&nbsp;

<ol>
<li>
Evaluate MFA Effectiveness: Google reported that linking a mobile phone for extra verification could deter many unauthorized attempts, showcasing MFA's security benefits.
</li>
<li>
Understand Breach Statistics: As most breaches stem from external actors using stolen credentials, MFA emerges as vital in thwarting such threats.
</li>
<li>
Choose Phishing-Resistant MFA: Opt for MFA methods like <a href="https://www.descope.com/learn/post/fido2">FIDO authenticators</a>, resistant to phishing, for stronger security than easily intercepted SMS codes or OTPs.
</li>
<li>
Inventory and Enable MFA: Review all systems to identify those with MFA options. Prioritize activating MFA for sensitive data and high-access users.
</li>
<li>
Policy and Employee Education: Enforce MFA policy, educate staff on its significance, and provide guidance on effective usage, especially for sensitive apps.
</li>
</ol>

<h3>Role-Based Access Control (RBAC)</h3>
<a href="https://nordlayer.com/learn/access-control/role-based-access-control-implementation/">Role-Based Access Control (RBAC)</a> is a method where access to resources is assigned based on an individual's role within an organization, enhancing security by ensuring users have access only to what they need for their job functions. This method is instrumental in enforcing the principle of least privilege, simplifying workflows, and improving compliance with regulatory standards​​.

<ol>
<li>
Engage Key Stakeholders: Begin with thorough communication across departments to define role groups and necessary access rights​​.
</li>
<li>
Develop a Clear Access Control Strategy: Outline your goals, considering critical assets and potential organizational changes​​.
</li>
<li>
Identify Potential Challenges: Look for obstacles such as inconsistent use of multi-factor authentication or various operating system formats​​.
</li>
<li>
Map Out Access Control: Catalog all assets requiring access controls, grouping users into role groups for easier privilege management​​.
</li>
<li>
Assign Roles and Privileges: Populate the RBAC system with roles, applying the principle of least privilege to limit user access​​.
</li>
<li>
Decide on RBAC Management Policies: Establish how roles will be audited to prevent privilege creep and ensure compliance​​.
</li>
<li>
Implement and Monitor: Roll out the RBAC system gradually, addressing any issues as they arise and adjusting based on feedback​.
</li>
</ol>

<h3>Integrating Single Sign-On (SSO)</h3>
Integrating Single Sign-On (SSO) within an organization's password management framework brings a multitude of benefits, particularly in enhancing both security and user experience in remote team collaborations. SSO simplifies the login process, allowing users to access multiple applications with a single set of credentials, thus reducing the cognitive load and improving operational efficiency.

<ol>
<li>
Enhanced Productivity: SSO can significantly reduce the time employees spend logging into various applications, directly increasing work efficiency.
</li>
<li>
Improved Security: SSO boosts security by promoting stronger passwords, as users manage just one. Pairing SSO with Multi-Factor Authentication (MFA) or Risk-Based Authentication (RBA) heightens security.
</li>
<li>
Centralized Control Over User Access: SSO simplifies managing user access centrally, facilitating easy granting or revoking of access, vital for secure IT environments.
</li>
<li>
Reduction in IT Support Costs: SSO reduces password-related support requests, cutting IT support costs. Gartner suggests <a href="https://www.integrate.io/blog/benefits-single-sign-on-authentication/#:~:text=20%25%20to%2050%25%20of%20IT%20help%20desk%20calls%20are%20for%20password%20resets%20(Gartner).">20% to 50% of help desk calls</a> involve password resets.
</li>
<li>
Mitigation of Password Fatigue: SSO tackles password fatigue by minimizing the number of passwords users must remember, boosting security and satisfaction.
</li>
</ol>

<h2 id="futureof">The Future of Password Management and Remote Collaboration</h2>

<h3>Emerging Trends and Technologies</h3>
<a href="https://teampassword.com/blog/what-is-a-passkey-complete-guide">Passwordless authentication methods</a> such as biometric verification, single sign-on (SSO), and federated identity management are paving the way for a more secure and efficient remote work environment. These technologies reduce the risk associated with traditional passwords, such as password fatigue, reuse across multiple accounts, and vulnerability to cyber attacks. By embracing passwordless authentication, organizations can improve their security posture while also making it easier for employees to access the applications and data they need without the hassle of remembering complex passwords​​​.

<h3>Integrating Password Management with Other Collaboration Tools</h3>
Incorporating password management into remote teams' collaborative setup isn't just about organizing passwords&mdash;it's about unleashing teamwork's full potential in digital workspaces. Seamless integration of <a href="https://www.broadbandsearch.net/definitions/password">password</a> tools with collaboration platforms like Trello, Slack, and Google Drive revolutionizes teamwork. It's like providing a master key, ensuring no one gets locked out at inconvenient times.

The magic occurs as these tools sync effortlessly, streamlining workflows and boosting productivity. Picture a world where accessing shared project documents doesn't involve frantic password searches but secure, automatic logins, fostering uninterrupted collaboration. It's not just about convenience; it's a productivity game-changer. Teams can focus on innovating, collaborating, and delivering results.

<h2>The Bottomline</h2>
In the dynamic realm of remote collaboration, a solid password management strategy is akin to a well-oiled machine: it keeps the cogs turning smoothly. Remember, "Teamwork makes the dream work," but only if security isn't an afterthought. IT managers, CEOs, and COOs, it's time to lead the charge. Keep evolving those strategies&mdash;after all, in the world of remote work, the only constant is change.

<h2>Boost Password Security With TeamPassword</h2>
TeamPassword is a powerful password manager that streamlines password security for individuals and teams. With TeamPassword, you can generate and store strong, unique passwords for all your online accounts in an encrypted vault. No more struggling to remember complex passwords or resorting to unsafe practices like writing them down.
Additionally, TeamPassword offers features like secure password sharing with team members and two-factor authentication for an added layer of protection. Whether you are an individual seeking better password management or a team striving to enhance cybersecurity, TeamPassword has the tools you need.
<a target="_blank" rel="follow noopener" href="https://app.teampassword.com/signup">Get started with TeamPassword today</a>&nbsp;and elevate your password security to new heights. Safeguard your digital identity, protect sensitive information, and enjoy a more seamless and secure online experience.&nbsp;

Password managers provide safe, easy access to the tools remote teams rely on. Read on to find out what to look for and how best to use one!

Team collaboration in remote work is more than video calls and shared documents. It's also about accessing the ...

The Role of Password Management in Remote Work

Team collaboration in remote work is more than video calls and shared documents. It's also about accessing the tools you need to do the job - and doing so safely. Password managers are the unsung heroes of the remote workforce toolbox. They not only protect your team but give them near-instant access to the tools they need. No more chasing down logins! This article explains how these tools work and how to maximize their use on your team.

Mastering Team Collaboration: The Role of Password Management in Remote Work

Have you left a digital trail scattered across the vast landscape of the internet that you wish didn't exist? Whether it's signing up for a newsletter or participating in an online quiz to find out which Hogwarts house you belong to, your personal information might be hanging out in more places than you realize. Living in the data-sharing age comes with challenges, especially when cybercrimes are rising at a brisk <a href="https://cybersecurityventures.com/cybercrime-damages-6-trillion-by-2021/">15% per year.</a>

Luckily, you can grab a virtual broom and embark on a mission to clean up your online presence. In this guide, we've got your back with four essential steps to help you regain control of your personal information and tidy up that digital footprint.
[Table of Contents]
<ul>
<li><a href="#step%201" rel="follow">Step #1: Remove yourself from Google</a></li>
<li><a href="#step%202" rel="follow">Step #2: Delete old email and online shopping accounts</a></li>
<li><a href="#step%203" rel="follow">Step #3: Opt-out of data broker databases</a></li>
<li><a href="#step%204" rel="follow">Step #4: Opt-out of people search sites</a></li>
</ul>
<h2 id="step 1">Step #1: Removing yourself from Google</h2>
So, you've Googled yourself and cringed at the parade of personal details marching across the search results. Whether it's your age, address, or the embarrassing photo from that college party, it's time to take control and clear the digital clutter. It might be the go-to search engine, but that doesn't mean you need to let it spill all your secrets, so <a href="https://blog.incogni.com/remove-personal-info-from-google/">removing your info from Google</a> is a good idea.

In its quest for online decency, Google has given us a few tools to wrestle back our privacy. The latest update, <a href="https://workspaceupdates.googleblog.com/2023/08/">rolled out in August 2023</a>, makes it easier to sweep away those search results that make you squirm, albeit with limitations.

First, you need to figure out what can and cannot be booted from the Google search party. Then, armed with the <a href="https://support.google.com/websearch/answer/12719076?hl=en">"results about you" tool</a>, you'll be ready to delete the digital breadcrumbs leading to your doorstep. The "<a href="https://support.google.com/webmasters/answer/9689846?hl=en">removal request" tool</a> is your next option if the first tool is unavailable to you. You can also submit a <a href="https://support.google.com/websearch/troubleshooter/3111061?hl=en">Personal Data Removal Request</a> and let Google know you're serious about leaving no trace.

Pro tip: Set up a Google alert for your name to see if any new personal info pops up after your cleanup.
<h2 id="step 2">Step #2: Old email accounts and forgotten shopping sprees</h2>
We always recommend keeping abreast of the evolving challenges and <a href="https://teampassword.com/blog/vishing">ways to stay safe online</a>. A regular digital spring clean is part of this, starting with those ancient email accounts. We've all got them&mdash;like old relics from the early days of the internet. But beware, they're not just nostalgia-filled time capsules; they're potential treasure troves of personal info. From heartfelt messages to the nitty-gritty of your bank account, they hold the keys to your kingdom.&nbsp;

Follow the provider's deletion instructions (usually hidden somewhere in the settings), and bid farewell to the ghosts of emails past. Just remember, before you hit that delete button, salvage any precious photos or important info because once it's gone, it's gone.

Now, let's talk about those sneaky shopping accounts. We've all been enticed by the allure of discounts and free shipping, creating accounts left and right. Little did we know we were handing over our address and payment info to the digital realm. Fire up your email and search for keywords like "order confirmation" or "shipping confirmation." Those pesky emails can lead to forgotten accounts in the online shopping jungle. Delete them.

Pro tip: When you feel the urge to splurge online, resist the temptation to create another account. Instead, opt for the guest checkout option.&nbsp;
<h2 id="step 3">Step #3: Finding the data brokers</h2>
Data broker websites don't just know your name and address; they've crafted an allegedly anonymous puppet version of you, ready to be sold to the highest bidder in the digital marketplace. You can search online to find websites that collect and sell personal data. Most of these data brokers have a little nook on their sites labeled "Privacy" or "Consumer Information." Head there to unveil how they use your data and find the golden ticket to opt-out.

Well-known data brokers such as Acxiom, CoreLogic, Epsilon, Experian, and more compile data from multiple brokers, creating detailed consumer profiles. Opting out from a single data broker may not remove your information from aggregator databases, but it can still help. To opt-out, follow these steps:
<ol>
<li>
Find the opt-out or privacy page on the data broker's website, typically in the footer or privacy policy section.
</li>
<li>
Complete the opt-out form with the required information, including your name, email, and relevant personal details.
</li>
<li>
Be prepared for possible ID verification; follow the broker's guidelines on protecting sensitive information.
</li>
<li>
Send the opt-out request and keep a record of any confirmation or reference numbers provided.
</li>
<li>
Check for additional steps, such as email confirmations or further communication to confirm identity, and complete them if required.
</li>
</ol>

Credit bureaus, the gatekeepers of your financial life, also dabble in data-selling. Once you've shooed away the data broker specters, turn your attention to the credit bureaus. Politely inform them that you want your data off their guest list, and watch as your digital presence becomes a bit more elusive.
<h2 id="step 4">Step #4: Tackling people search sites</h2>
Much like data brokers, digital detectives like whitepages.com and MyLife are known as people search sites, and they seem to know more about you than your mom does.&nbsp;

Ever checked out one of these sites and been hit with a wave of surprise at how much they know? Your past addresses (or even your current one), phone numbers, links to your social media playgrounds, and even a highlight reel of your traffic and criminal escapades. It's enough to make anyone feel a bit exposed.

Now, getting off these sites isn't as easy as unfollowing that one weird friend on social media. To remove your information from these sites, do the following:

<ol>
<li>
Utilize search engines like Google, Yahoo, or Bing to identify people search sites displaying your personal information. Use quotes around your full name for precise results and compile a list of identified people search sites.
</li>
<li>
Create a comprehensive list of people search sites, including those not prominently featured in initial search results. Consider well-known sites like TruthFinder, BeenVerified, Spokeo, FamilyTreeNow, Intelius, PeopleFinders, and FastPeopleSearch.
</li>
<li>
Visit each site and search your name, possibly adding your city for accuracy. Confirm the correct listing based on additional details to ensure accurate opt-out requests.
</li>
<li>
Find the opt-out page on each site. Explore the FAQ section for opt-out instructions; note that the process may differ across sites.
</li>
<li>
Follow the site's instructions to submit the opt-out request, and if multiple listings exist, submit a separate request for each profile.
</li>
<li>
Repeat these steps for every search site on your list.
</li>
</ol>

Each of these platforms has its own set of hoops to jump through, and it might take a bit of your precious time. But, armed with determination, a cup of coffee, and maybe some background music, you can dive into the opt-out process. It might require a decent time commitment, but hey, you'll be reclaiming your digital &ldquo;you&rdquo; one click at a time. The goal here is to make your digital footprint a bit more mysterious and a lot less intrusive.&nbsp;
<h3>Keep those passwords super safe</h3>
Using strong unique passwords for every account is another way to protect your digital identity. Managing these can be a herculean task. However, storing them in a password manager simplifies the process, providing both security and an efficient way to access all of your online accounts.&nbsp;
 <a href="https://teampassword.com/">TeamPassword</a> is a fast, easy and secure way to store and share logins and passwords in the office or on the go. Storing and sharing passwords safely has never been more straightforward with our help. Keep your data safe today!

Is there information about you online that you don't want to be there? Read on for four steps to take control of your digital presence.

Is there information about you online that you don't want to be there? Or, perhaps you just want ...

Clean Up Personal Info Online in 4 Simple Steps

Is there information about you online that you don't want to be there? Or, perhaps you just want to be a little more digitally secure? Read on for tips.

How to Clean Up Personal Information on the Internet in 4 Steps

Many of us security-minded individuals have embraced the <a href="https://brave.com/" rel="follow noopener" target="_blank">Brave browser</a>, which launched in 2016. Built on the Chromium open-source foundation, Brave prioritizes user privacy by blocking ads and trackers by default. This translates to a faster, more secure browsing experience.
However, with the ever-growing number of online accounts and login credentials, the question of password management arises. While Brave offers a built-in password manager, some users might seek additional features or functionalities.
This guide delves into the world of password managers in Brave, addressing:
<ul>
<li><a href="#compatibility" rel="follow">Compatibility</a>: Can any password manager work with Brave?</li>
<li><a href="#benefits" rel="follow">Benefits</a>: What advantages do dedicated password managers offer over Brave's built-in solution?</li>
<li><a href="#disable" rel="follow">Disabling Brave's Manager</a>: How to switch to another solution.</li>
</ul>
Whether you're a seasoned Brave user or just starting to explore its features, this guide equips you with the knowledge to make informed decisions about your password management strategy within Brave. Let's navigate the password landscape together and conquer the security jungle!
<h2>Why do people use Brave?</h2>
Online privacy concerns have become paramount for many internet users. This drives interest in and adoption of privacy-focused browsers like Brave. Here's why Brave, and similar browsers, are gaining traction:
<h3>1. Reclaiming Control Over Your Data:</h3>
Many users dislike that their online activities are monitored and tracked by companies and advertisers. This can lead to a sense of unease and a loss of control over personal information. Brave combats this by blocking ads and trackers by default, preventing them from collecting and using your browsing data for targeted advertising or other purposes.
<h3>2. Enhanced Browser Performance:</h3>
Blocking ads and trackers not only protects your privacy but also improves browsing speed and performance. Websites load faster with fewer intrusive elements, making your online experience smoother and more efficient. This is especially crucial for small businesses that rely heavily on online tools and platforms for daily operations.
<h3>3. A More Secure Browsing Environment:</h3>
Privacy-focused browsers like Brave often come equipped with additional security features that enhance your online safety. These can include:
<ul>
<li>Blocking malicious websites and phishing attempts.</li>
<li>Preventing malware and other types of online threats.</li>
<li>Offering encrypted connections for secure communication.</li>
<li>This heightened security environment is crucial for small businesses, which are often targeted by cybercriminals due to their perceived vulnerability.</li>
</ul>
<h3>4. Earning Rewards (Optional):</h3>
While not necessarily the primary reason for using Brave, some users appreciate the optional built-in rewards system. By opting in to view privacy-focused ads, users can earn BAT tokens, a cryptocurrency within the Brave ecosystem. These tokens can then be used for various purposes, such as tipping content creators or contributing to charity.
While Brave's password manager offers basic functionality, it may not be enough for the comprehensive security needs of businesses. In the next section, we'll explore the world of password managers within Brave and help you decide what's best for your online security and business operation.
<h2>Is Brave password manager safe? Evaluating its Strengths and Limitations</h2>
While the short answer is yes, Brave's password manager utilizes industry-standard encryption to safeguard your stored credentials, a more nuanced answer requires an evaluation of its strengths and limitations, particularly in the context of business or team needs.
Strengths:
<ul>
<li>Encryption: Brave employs industry-standard encryption to protect your saved passwords, offering a baseline level of security against unauthorized access.</li>
<li>Ease of Use: Integrating seamlessly with the Brave browser, the built-in password manager offers a convenient way to store and manage login credentials within the browsing environment.</li>
</ul>
Limitations:
<ul>
<li>Limited Features: Compared to dedicated password management solutions, Brave's offering lacks several crucial features that are essential for robust online security, especially within a business context. These include:
<ul>
<li>Secure Password Sharing: Sharing login credentials with employees or collaborators is often necessary for efficient teamwork. However, Brave's password manager lacks functionalities for secure and controlled sharing, potentially compromising security.</li>
<li>Password Strength Analysis: This valuable feature helps users assess the complexity and effectiveness of their passwords, guiding them towards creating strong and unique passwords for each account.</li>
<li>Data Breach Monitoring: Proactive monitoring of the dark web for compromised credentials is crucial for identifying potential security risks and taking preventative measures. This feature is absent in Brave's password manager, leaving users vulnerable to data breaches that may go unnoticed.</li>
</ul>
</li>
<li>Local Storage: Unlike dedicated password managers that offer cloud-based storage with robust security protocols, Brave's solution stores data locally on the user's device. While this approach offers some advantages in terms of data control, it introduces downsides:
<ul>
<li>Limited Accessibility: Users cannot access their passwords from other devices unless they manually synchronize the data across each individual device, a process that can be cumbersome and time-consuming, especially for those who regularly use multiple devices.</li>
<li>Single Point of Failure: If a malicious actor gains access to the user's device, they will also have access to all the saved passwords within the browser, potentially compromising the security of all associated accounts. This poses a significant risk for businesses, where unauthorized access to one device could lead to a domino effect, jeopardizing the security of multiple accounts.</li>
</ul>
</li>
</ul>
<h2 id="compatibility">Compatibility: Can any third-party password manager work with Brave?</h2>
The majority of modern password managers run as a web application and have Chrome extensions. Because Brave is a Chromium-based browser, Chrome extensions work in it the same way they do in the Chrome browser.&nbsp;
However, it's always good to test. Most password managers have free trials, so take advantage and test compatibility with your browsers and devices.
Now, let's explore the advantages of using a dedicated password manager for your Brave browser.
<h2 id="benefits">Why dedicated password managers are better than browser password managers</h2>
<h3>1. Security Features Built for Business</h3>
Dedicated password managers go beyond basic encryption, offering a robust arsenal of security features to shield your business's online assets. These features include:
<ul>
<li>Zero-knowledge architecture: This approach ensures that the company never stores your actual passwords, only an encrypted version. Even in the event of a security breach, hackers won't have access to your original passwords unless they obtain your master password and can bypass 2FA.</li>
<li>Two-factor authentication (2FA): This adds an extra layer of security to the login process, requiring users to enter a second verification code in addition to their password. This makes unauthorized access significantly more difficult, even if a hacker manages to obtain your password.</li>
<li>Secure password sharing: Collaboration is often essential for businesses. Dedicated password managers enable the secure sharing of login credentials with colleagues or team members, facilitating efficient teamwork without compromising security. Granular access controls ensure that users only have access to the specific information they need, minimizing the potential for accidental exposure.</li>
<li>Password breach monitoring: Proactive monitoring of the dark web for compromised credentials is crucial for identifying potential security risks before they escalate. Dedicated password managers constantly scan the dark web for leaked passwords and alert you if your saved credentials appear in a data breach. This empowers you to take immediate action, such as changing your passwords, and mitigate potential damage.</li>
</ul>
<h3>2. Access from Anywhere:</h3>
Brave's password manager has limited functionality across devices due to its privacy stance, which restricts deep integration with your smartphone.&nbsp;
Dedicated password managers offer cross-platform access, allowing you to access your saved passwords from any device, whether it's your desktop, laptop, phone, or tablet. This ensures that you can always access your business-critical accounts, regardless of the device you're using, maximizing productivity and convenience.
<h3>3. Simplifying Security with a Master Password:</h3>
Managing multiple passwords for various accounts can be a daunting task. Dedicated password managers have you create a master password: a single, strong password that acts as the key to your password vault. This eliminates the need to remember individual passwords for each account, simplifying the login process and reducing the risk of password fatigue, where users resort to weak or reused passwords due to the burden of remembering complex ones.
Investing in a dedicated password manager is an investment in your business's security. Don't wait for a data breach to happen.
<h2 id="disable">How to Disable Brave's Password Manager</h2>
Given the limitations outlined above, teams and individuals who want a fuller feature set will benefit from disabling Brave's password manager and migrating to a dedicated solution. This is particularly recommended in scenarios where:
<ul>
<li>Secure password sharing is necessary for efficient collaboration.</li>
<li>Advanced password management features like strength analysis and data breach monitoring are crucial for robust online security.</li>
<li>Frequent use of multiple devices necessitates seamless password accessibility across various platforms.</li>
</ul>
Here's a detailed guide on how to disable Brave's password save feature:
1. Launch the Brave browser.
2. Open the Password Manager
<img src="https://cdn.buttercms.com/DTpYJrRzRE3XBZSnnpLx" alt="undefined" width="332" height="164">
<img src="https://cdn.buttercms.com/OvRq3VIiQMqMEIl4t6Qg" alt="undefined" width="306" height="579">
Click on the three horizontal lines in the top right corner of the browser window. From the menu, select "Password Manager."
3. Select the "Settings" tab
From the Password Manager page, select Settings.
<img src="https://cdn.buttercms.com/HrbhK9MQxef1DEqoZbsd" alt="undefined" width="766" height="233">
4. Disable the "Offer to save passwords" option.
Within the "Autofill and passwords" section, locate the toggle switch labeled "Offer to save passwords." Click on the toggle to switch it to the "Off" position.
5. (Optional) Clear existing saved passwords
If you want to remove any passwords already saved in Brave's manager, you can do so in this step. Select "Passwords" from the tab on the left - you'll see a list of saved credentials. Click on the three dots next to each entry and select "Remove" to delete it.
6. (Optional) Close and relaunch Brave browser.
While not strictly necessary, restarting your browser ensures the changes take full effect. Close all Brave windows and then relaunch the browser.
By following these steps, Brave will no longer prompt you to save your passwords when logging into websites.
Additional Notes:
<ul data-sourcepos="31:1-33:109">
<li data-sourcepos="31:1-31:94">Disabling Brave's password manager does not affect your existing passwords stored elsewhere.</li>
<li data-sourcepos="32:1-32:122">If you decide to use a dedicated password manager, ensure you choose a reputable solution with robust security features.</li>
<li data-sourcepos="33:1-33:109">Remember to keep your passwords strong and unique, and avoid using the same password for multiple accounts.</li>
</ul>
<h2>Use the TeamPassword extension in your Brave browser</h2>
For businesses, agencies, and collaborative teams, TeamPassword is the most cost-effective and intuitive password manager.&nbsp;
TeamPassword offers what stock browser password managers miss:
<ul>
<li>Enforceable 2FA</li>
<li>Role-based access</li>
<li>Organize passwords into unlimited groups so users only access what they need</li>
<li>Audit logs so you know who accesses what record, and when</li>
</ul>
Because Brave is built on the Chromium foundation, TeamPassword's <a href="https://chromewebstore.google.com/detail/teampassword/cikdbigchmgednjbjppflefljobhnhca?utm_source=ext_app_menu" rel="follow noopener" target="_blank">Chrome extension</a> works seamlessly in the Brave browser.&nbsp;
Skeptical? I get it. <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">Try TeamPassword for free for 14 days</a> - no card required.&nbsp;

Brave is an excellent browser for privacy-conscious users, but its built-in password manager is no paragon of functionality. Explore the best alternatives.

Brave is an excellent browser for privacy-conscious users, but its built-in password manager is no paragon of functionality. ...

Brave Password Manager

Brave is an excellent browser for privacy-conscious users, but its built-in password manager is no paragon of functionality. Explore the best alternatives in this guide.

Brave Password Managers: A guide to compatible extensions and password managers

The average person has 200 online accounts. Many of them come with a monthly subscription. To save money, businesses try to share these accounts as much as possible. With different email addresses associated with the different accounts, different renewal dates, and even different credit cards being used, this can be an organizational (and budgeting) nightmare. Here are two password sheet templates you can use to keep track of all of your web logins.&nbsp;

Be warned though, a Google Sheet or Excel file is never a safe option for storing sensitive login credentials. While it can be helpful to track all the other information, from who owns the account to whether it&rsquo;s still active, it&rsquo;s always recommended you use a password manager to safely store your usernames and password.

TeamPassword makes it easy to keep your accounts safe and organized. Don&rsquo;t believe us? Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial">14-day free trial today</a> and try for yourself.
[Table of Contents]
<ul>
<li><a href="#whatis" rel="follow">What is a password sheet?</a></li>
<li><a href="#proscons" rel="follow">Password sheet pros and cons</a></li>
<li><a href="#explained" rel="follow">TeamPassword's password sheet templates explained</a></li>
<li><a href="#bestalternative" rel="follow">Best alternative to a password sheet</a></li>
</ul>
<img src="https://cdn.buttercms.com/5VHDUQFBSxO4Yzt1ijZu" alt="undefined" width="450" height="300">
<h2 id="whatis">What is a password sheet?</h2>

A password sheet is a place to store all information related to the varied accounts an organization, team, or individual uses to perform their job. It can help keep track of important renewal dates, who on the team owns the account (and therefore pays the subscription), whether the account is active or dormant, the email associated with the account, the login page for easy access to the tool, and any other relevant information.&nbsp;

Disclaimer: While some people use password sheets to also keep track of login credentials (usernames and passwords), TeamPassword strongly discourages this action. <a href="https://teampassword.com/blog/top-5-dangerous-ways-to-store-your-passwords">An unencrypted password sheet is a very dangerous place to store a password.</a>
<h3>Google Sheets vs Microsoft Excel vs CSV password sheet</h3>

The choice between Google Sheets and Excel is one of access. Google Sheets can be easily accessed and edited by everyone on the team, so there is a single version of the password sheet. However, that access can also be seen as an even greater security risk, which is why some people may prefer to use Excel password sheets.&nbsp;

In this case, a single owner maintains all of the relevant information and shares it when necessary. This makes it a bit more time-consuming to <a href="https://teampassword.com/blog/how-to-safely-share-passwords-with-coworkers">share passwords with teams</a>, but it also adds another level of security.

To make it easier to use the spreadsheet program of your choice, our password sheet templates are in CSV (comma-separated values) format, which is fully compatible with both Google Sheets and Microsoft Excel.
<img src="https://cdn.buttercms.com/3DhPtLgVTASiM9axds3L" alt="undefined" width="450" height="300">
<h2 id="proscons">Password sheet pros and cons</h2>
It&rsquo;s unquestionable that storing all of your passwords in one place provides huge value to your business. It makes it easier to share needed accounts, reduces the likelihood of being locked out of an account due to a <a href="https://teampassword.com/blog/how-to-find-a-lost-password-from-ages-ago">forgotten password</a>, and it gives you visibility into the cost of all your subscriptions.&nbsp;

That being said, there are better ways to store passwords, online and offline. Here are the pros and cons of using a password sheet to store web login credentials.
<h3>Password sheet advantages</h3>

Here are some of the main advantages of using a password sheet:

<ul>
<li>
Keep data together: All of your information is one place, making it easy to find account information.
</li>
<li>
Easy to share information: Google Sheets can be shared with your entire team. While this isn&rsquo;t <a href="https://teampassword.com/blog/the-best-ways-to-store-passwords-2023">the best way to store passwords</a>, it is very convenient.&nbsp;&nbsp;
</li>
<li>
Helps with budgeting: Keeping track of which accounts are active, how much they cost, and when they renew can help with budgeting and burn rate analysis. It can also prompt regular meetings about which accounts are still providing ROI to your business.
</li>
</ul>
<h3>Password sheet disadvantages</h3>

While there are many disadvantages to password sheets, especially when compared to a password manager, here are three major reasons this is not a <a href="https://teampassword.com/blog/best-password-managers-for-teams">good password solution for teams</a>:

<ul>
<li>
Password sharing isn&rsquo;t granular: You either give an employee access to all logins or none of them.
</li>
<li>
Password sheets aren&rsquo;t secure: If someone gains access to the file, then they can access all of your accounts.
</li>
<li>
Credentials aren&rsquo;t automatically updated: If someone changes a password and forgets to update the password sheet, then people may be locked out of important accounts.
</li>
</ul>
<h2 id="explained">TeamPassword&rsquo;s password sheet templates explained</h2>

Here are simple explanations for each column of our two password sheet templates. To get the most out of these CSV templates, we recommend adding filters to the columns and color coding to the rows based on account status for better searchability.&nbsp;
<h3>Password sheet template 1</h3>
This password sheet is much simpler. It doesn&rsquo;t include as many columns, so more information is left to the notes. This can make it slightly less valuable, but it also increases the likelihood every team member will fill in all needed information and be able to do so without explaining the process.&nbsp;

<ul>
<li>
Name: Place the name of the account owner here.
</li>
<li>
URL: This is a link to the login page. Username: This is the account username (or email address, depending on which is used).
</li>
<li>
Password: This is where you&rsquo;d place the account password. Remember: TeamPassword strongly discourages this unsafe security practice. As an alternative, you can list which <a href="https://teampassword.com/features">password manager</a> is storing this information.
</li>
<li>
Notes: You can put useful information about the account here. This can include the subscription cost, whether it is billed monthly or annually, when the renewal date is, why the account is needed, who on the team uses the account and for what function, etc.
</li>
<li>
Organization: This is where you place the name of the business, for example &ldquo;TeamPassword&rdquo; for your password manager.
</li>
<li>
Group 1/2/3: You can put the groups that use the account here, for example, &ldquo;Marketing&rdquo; or &ldquo;Sales.&rdquo;
</li>
</ul>

<a href="https://docs.google.com/spreadsheets/d/13fhHW5dMWY5EHerRrkecKxelnJC9GB5_dDBsNro1_JU/edit?usp=sharing">Click here to download this password sheet template.</a>
<h3>Password sheet template 2</h3>

This password sheet template is a lot more in depth. It provides more columns and granular details. For larger teams with hundreds of accounts, this can make it much easier to sort the information.&nbsp;

<ul>
<li>
Owner: This is the team member who owns the account. That might be the person in the role who uses the account the most, the person who created the account, or the person who pays the subscription on their credit card. When these three people are different, you should either be consistent about what ownership means or add two more columns.
</li>
<li>
Create date: This is the date that the account was first created. This is usually also the renewal day for annual subscriptions.
</li>
<li>
Cost (annual/monthly): This is the cost of the account and whether it is billed annually or monthly. You could separate this information into two columns to make it easier to sort subscription fees from high to low. In addition, it&rsquo;s worth keeping track of the previous prices in the &ldquo;Notes&rdquo; section.&nbsp;
</li>
<li>
Email Address Used: The email address (whether individual or a company-wide one) is worth keeping track of separately from the username because they are not always the same. If you need access to the email address for <a href="https://teampassword.com/blog/2fa-vs-mfa">2FA or MFA</a>, then this makes it easy to know where the confirmation email was sent.
</li>
<li>
Username: Similar to the first password sheet template, this is the account username&nbsp;
</li>
<li>
Password: Again, this is where you&rsquo;d fill in the password information for the account. Remember: TeamPassword strongly discourages this unsafe security practice. As an alternative, you can list which <a href="https://teampassword.com/features">password manager</a> is storing this information.
</li>
<li>
Login URL: Again, as with above, this is a quick link to the login page for faster access to your account.
</li>
<li>
Active?: This simple column allows you to sort all accounts by active/inactive to review your subscriptions on a regular basis.&nbsp;
</li>
<li>
MFA needed?: Put a &ldquo;no&rdquo; here if there is no multi-factor authentication needed or the method (email, Microsoft Authenticator app, text, etc.) otherwise.&nbsp;
</li>
<li>
Notes: Similar to the first password sheet template, this is a great place to add any other information needed. One other piece of valuable information could be a link to an internal &ldquo;how to&rdquo; video for complicated software.&nbsp;
</li>
</ul>

<a href="https://docs.google.com/spreadsheets/d/1sBrQGaSMN67LxcszndufbG0sXTmYTt5td0eRlBqLoic/edit?usp=sharing">Click here to download this password sheet template.</a>
<h2 id="bestalternative">TeamPasswords is the best password sheet alternative</h2>
Many companies use a password sheet because it is a cheap and easy way to keep track of and share all their web login credentials. While there is some value to this practice, the security risks far outweigh the benefits of such an unsafe password management system.&nbsp;

The better method, which gives all the benefits of a simple password sheet template along with superior security, easier sharing, and better tracking of usage, is a password manager. TeamPassword is built for teams and provides all the features you need to store and share passwords securely.

TeamPassword can protect your important accounts better than a password sheet. Don&rsquo;t believe us? <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial today</a> and try for yourself.

Looking for a password sheet template to use in your business? Download ours for free, but there's a better way to manage your passwords.

Are you looking for a password sheet template to use in your business? Download ours for free, but ...

Password Sheet Templates: Keep Track of Your Online Accounts and Subscriptions in 2024

Are you looking for a password sheet template to use in your business? Download ours for free, but it might not be the best idea to store your passwords in Google Sheets or Excel.

The technological era has brought numerous benefits to many businesses. Some areas that rely on technical solutions today include communications, product design, logistics, financial services, and marketing.

But while the use of technology has increased drastically over the last few decades, so has the threat of cyber attacks.&nbsp;

As more businesses become aware of different tactics and cyber security measures improve, hackers create increasingly advanced attacks that threaten company data more than ever.

In fact, <a href="https://www.cyberark.com/resources/blog/cybersecurity-predictions-for-2024-and-beyond%20of%20all%20cyberattacks.">CyberArk research</a> predicts that session hijacking will account for 40% of all cyberattacks in 2024, while 30% of organizations will see an increase in data breaches linked to credential theft.

Why does this matter? Businesses face costly shutdowns if they&rsquo;re victims of an attack, not to mention potential compensatory damages or fines. While software solutions are available, having a fully comprehensive strategy is more effective.

But cybercriminals show no signs of slowing down in 2024. And with the popularity of new tools like AI, a rise in the use of the Internet of Things, and cyberattacks becoming increasingly sophisticated, there has never been a more crucial time to create a cybersecurity policy.&nbsp;

Don&rsquo;t know where to start? Our guide will help you create a robust policy to protect your business, employees, and customers.
[Table of Contents]
<ul>
<li><a href="#whatis" rel="follow">What is a cybersecurity policy?</a></li>
<li><a href="#whyneedpolicy" rel="follow">Why do businesses need a cybersecurity policy</a></li>
<li><a href="#typesof" rel="follow">Types of cybersecurity policies</a></li>
<li><a href="#howtocreate" rel="follow">How to create a cybersecurity policy</a></li>
<li><a href="#putintopractice" rel="follow">How to put your policy into practice</a></li>
</ul>
<h2 id="whatis">What is a cybersecurity policy?</h2>

A cybersecurity policy defines the IT systems and data assets that your business wants to protect. It also identifies the type of threats that could occur and how to respond to them.&nbsp;

<img height="311" width="553" src="https://lh7-us.googleusercontent.com/o_62YzGMaJRJR3-ShgVmOIZzkzfmp8l_22G2xnqC1uF_AmBttTNL1kavU2pGhL41jd0W9JP9ZQjOwJduF9yoQkeVTi3m0ulHI7noEx69vnr2kCtCtJ7I9YIG_smHmVKWU2ERftgGHXxJscPd3S1EIek">
Free to use image sourced from Unsplash

The policy aims to protect the confidentiality, integrity, and availability of the company&rsquo;s data. This applies to all business areas, from password-protected databases to ensuring encryption for your <a href="https://www.dialpad.com/products/cloud-phone-system/">cloud phone system features</a>.

The policy outlines the key responsibilities of everyone within the organization and how they should protect data and avoid breaches.
<h2 id="whyneedpolicy">Why do businesses need a cybersecurity policy?</h2>

A cybersecurity policy is an essential part of running a modern company, whether a <a href="https://teampassword.com/blog/small-business-cybersecurity-checklist">small business</a> or a large one. Here are a few reasons why.
<ol>
<li>
<h3 role="presentation">Protect your organization&rsquo;s reputation</h3>
</li>
</ol>

Exposing your business to a data breach and then failing to respond effectively will lead to a lack of trust among customers and staff. It also makes it harder to attract new customers and employees who don&rsquo;t believe you take data privacy seriously.

A robust cybersecurity policy reduces the risk of a data breach and gives you a clear path for managing cyber threats if you do fall victim to attack. This, then, increases customer and employee faith in your company.
<ol start="2">
<li>
<h3 role="presentation">Reduce chances of a shutdown&nbsp;</h3>
</li>
</ol>
A cyber attack can be devastating for a business. Having to shut down operations is a financial strain not all companies can afford to face. The standards set out in the policy ensure that employees understand their roles and how to prevent attacks. Reducing the likelihood of an attack ensures business continuity.
<ol start="3">
<li>
<h3 role="presentation">Ensure legal compliance</h3>
</li>
</ol>
As a response to increased threats, more laws are coming into effect. Legislation covering data protection is becoming stricter, and you must take the necessary steps to protect personal data. Failure to have appropriate protective measures can lead to hefty penalties and fines. A thorough cybersecurity policy should take into account up-to-date laws and regulations.
<h2 id="typesof">3 types of cybersecurity policies</h2>

Cybersecurity policies depend on the organization&rsquo;s needs and, as such, have different objectives and areas of focus. There is no one-size-fits-all approach, but cybersecurity policies generally fall into the following three categories.
<ol>
<li>
<h3 role="presentation">Program or master policy</h3>
</li>
</ol>
This blueprint for the entire organization clearly states objectives and execution procedures to protect digital assets against an attack. These policies are written at a high level and consider future threats, which means they can be updated less frequently. A program policy takes into account the following:
<ul>
<li>
Software updates and upgrades (including anti-virus and security updates)
</li>
<li>
Data backup
</li>
<li>
Malware threats
</li>
<li>
Disaster response and recovery plans
</li>
<li>
<a href="https://teampassword.com/features">Password management</a>&nbsp;
</li>
</ul>
<img src="https://cdn.buttercms.com/1SktXwyRiKLMXnt7FNQN" alt="undefined" width="531" height="309">
TeamPassword's intuitive user-interface
<ol start="2">
<li>
<h3 role="presentation">Issue-specific policy</h3>
</li>
</ol>
As the name suggests, an issue-specific policy provides a more in-depth exploration of specific issues and threats. In practice, this could include specific security policies for networks, <a href="https://teampassword.com/blog/byod-policies-cybersecurity-risks">personal devices</a>, or remote access. A remote access policy, for example, might specify that employees use a remote access VPN.

<ol start="3">
<li>
<h3 role="presentation">System-specific policy</h3>
</li>
</ol>
You would write this type of policy for a specific system, such as a piece of equipment, <a href="https://www.dialpad.com/glossary/virtual-pbx/">virtual PBX software</a>, database, firewall, or web server. System-specific policies often relate to critical people who operate the systems, with IT and security personnel giving their input to design them.

<h2 id="howtocreate">How to create a cybersecurity policy for your company</h2>
It&rsquo;s one thing to understand what a cybersecurity policy is. It&rsquo;s another to create one. Here are a few essential things to factor into your policy.
<ol>
<li>
<h3 role="presentation">Define the purpose and objectives</h3>
</li>
</ol>
Having a clear reason and set of objectives before creating a cybersecurity policy helps ensure you make one with all the correct elements. The policy should cover realistic actions that employees will understand. Having a clear mission statement can help clarify why the policy is so important to everyone in the organization.

<img height="439" width="585" src="https://lh7-us.googleusercontent.com/YGbKav8FfAUfkM-FLz7IjLYBoky0xaY9Xr3HQogycarOa1hU7Cx14L0ntMKKQC5XcYnOA4C0ealrVopV3kp9jF2dZaRv2khlT2xRqEOnNIFi-pT2kRkmI0WV-EO-W4EDa8SXIIfzTduw0BLiEOD1lxA">
Free to use image sourced from Unsplash
<ol start="2">
<li>
<h3 role="presentation">Identify risks and threats</h3>
</li>
</ol>
These may differ for each business, so it&rsquo;s important to consider where your company&rsquo;s vulnerabilities lie. This may involve conducting a thorough assessment of the business&rsquo;s digital assets. Some key questions to answer as part of a review or assessment include:
<ul>
<li>
What threats are common in my industry?
</li>
<li>
What threats could have a damaging impact on my business?
</li>
<li>
What channels are attackers likely to use?
</li>
<li>
Who is the policy for?
</li>
<li>
How does it tie into our core business objectives?
</li>
</ul>

The answers to these questions will provide a framework for your cybersecurity policy.

<ol start="3">
<li>
<h3 role="presentation">Set realistic and enforceable goals</h3>
</li>
</ol>
Any goals should be realistic for your workforce to keep on top of, and any actions should be feasible. So, consider the systems that need protecting, your budget, and your available staff. Overloading employees with unnecessary tasks can affect performance, so a staged approach to implementing cybersecurity policies is worth considering.

For the policy to be successful, it must be enforceable. If not, it&rsquo;s a waste of time. Linking it to your disciplinary policy may help, given the severity of the consequences.

<ol start="4">
<li>
<h3 role="presentation">Ditch the jargon</h3>
</li>
</ol>
Most people who need to understand cybersecurity policies won&rsquo;t be technical professionals. For that reason, it&rsquo;s crucial to use clear language and avoid technical terms or acronyms that may not be familiar to the majority of employees.&nbsp;

Doing this means all teams and departments will understand the policy. Clearly communicating with employees helps create a <a href="https://showmypc.com/blog/Creating-a-Strong-Cybersecurity-Culture">cybersecurity culture</a> throughout the entire organization, which will go a long way in protecting the business from advanced threats.

<img height="331" width="496" src="https://lh7-us.googleusercontent.com/ZgAaiVharrieD0MbKStUoHTQ4xs46ohkw6XBuLLejI8qC7NzJxkA6tEBv4UU2-CJdxfupHtsxpaxBO7WToyRKbd2aZePZaFFH3BI_LBApeDlBYuF4AO96Rvz5nxvnc7G1w6xF_kNswgCQu2QigYNxS8">
Free to use image sourced from Unsplash
<ol start="5">
<li>
<h3 role="presentation">Align with internal and external compliance requirements</h3>
</li>
</ol>
One essential objective of the policy should be to act in line with your <a href="https://www.databricks.com/discover/data-governance">data governance security</a> approach as well as external regulations. On top of data protection rules, there are industry-specific ones you must comply with. It&rsquo;s important to know what these are and act accordingly.

As we mentioned earlier, legislation changes regularly. Stay on top of any changes relevant to your industry, business, and customers, regularly review your policy to ensure it&rsquo;s up-to-date, and keep staff well-informed.

<ol start="6">
<li>
<h3 role="presentation">Have a customer response plan</h3>
</li>
</ol>
In the event of a security breach, your customers will likely have concerns. Naturally, they&rsquo;ll want to know which of their personal details were exposed.&nbsp;

With this in mind, you must plan how you&rsquo;ll respond. What information will you share with customers? How will you resolve the issue? How will you inform customers of a breach and share the relevant information?&nbsp;

As well as having an emergency call center, businesses can utilize <a href="https://www.dialpad.com/blog/ai-virtual-assistant/">AI virtual assistant technology</a> to keep customers informed. You can train these to provide automated answers to common customer questions about the breach and provide general information that might impact your customers moving forward.
<h2 id="putintopractice">How to put your policy into practice</h2>

Once you have a cyber security plan, it&rsquo;s time to put it into practice. This involves several key steps.

<h3>Test your approach</h3>
Why wait for a real attack to see if your policy works? Simulated testing can highlight weaknesses in your digital infrastructure so you can fix any issues before a hacker finds them. Testing also puts employees&rsquo; skills into practice and ensures everyone knows what to do in the event of a real data breach.

<h3>Train staff</h3>
Once the policy is ready, it&rsquo;s important to offer staff training. Employees should be clear on what information can be shared and what can&rsquo;t as well as how to handle sensitive data and confidential assets. They should also know what counts as acceptable use for online access and personal devices.&nbsp;

<img height="402" width="603" src="https://lh7-us.googleusercontent.com/tdIuLQ9dRWJgl1VZA0F_84wPTSKk9bPrLGq3RGNp5MiyP0kteR2_V-N8wuQL1EtRRW--cYSg-8wAgf9tlswKWGrtBHAO8jQyOYbf7vIrzaYxMR9pfqCcklHypRcv47jt1kjoHT5LqfF_9clWLPVhPgE">
Free to use image sourced from Unsplash
<h3>Update your policy regularly</h3>
As cyberattacks become more sophisticated, it&rsquo;s crucial to keep ahead of the game by identifying potential threats and updating the policy regularly. Senior leaders, IT experts, and relevant department leaders should work together to keep the cybersecurity policy up-to-date. It&rsquo;s not just the threats that change; updating software or even buying a new <a href="https://www.onlydomains.com/domain-names">domain name</a> can be enough to prompt a security review.

<h2>Final thoughts</h2>
A cybersecurity policy is essential for any modern business, particularly as cyber attacks advance in 2024.&nbsp;

Regardless of your company size, location, or sector, there&rsquo;s a chance you could have security vulnerabilities. By taking reasonable measures, highlighting threats, and training staff, you can significantly reduce the likelihood of a data breach or reduce the impact if you do have one.&nbsp;

A cybersecurity policy should take a whole business approach. Everyone from senior management to employees on the shop floor should be onboard in sharing the importance of protecting business assets. Creating a culture of cybersecurity comes from communication and training. If you get it right, it will be one of the best weapons for protecting your business.

As with most things, preparation is better than the cure.

Cyberattacks are becoming more sophisticated. Here’s how to protect your business and customers with a robust cybersecurity policy.

With cyberattacks predicted to become more sophisticated in 2024, here’s how to protect your business and customers with ...

How to Create a Company Cybersecurity Policy in 2024

With cyberattacks predicted to become more sophisticated in 2024, here’s how to protect your business and customers with a robust cybersecurity policy.

How to Create a Company Cybersecurity Policy [in 2024]

We often focus on external cyber threats, but what about threats from within?

With <a href="https://surfshark.com/blog/data-breach-statistics-2022-q3">108.9 million</a> accounts reportedly breached in Q3 2022 alone, mitigating the risk of a data breach should be high on any business owner's agenda. But with the increase in remote work, it&rsquo;s harder than ever before to keep an eye on internal threats.

In this article, we&rsquo;ll look at what insider threats are, how to spot them, and crucial steps to prevent them.

[Table of Contents]
<ul>
<li>
<a href="#whatare" rel="follow">What are insider threats?</a>
</li>
<li>
<a href="#howto" rel="follow">How to detect existing insider threats</a>
</li>
<li>
<a href="#preventby" rel="follow">Five ways to prevent insider threats</a>
</li>
</ul>
<h2 id="whatare">What are insider threats?</h2>
An insider threat refers to a security risk caused by any individual, third-party, or entity that has access to confidential data, files and applications. This could be through a back door in a <a href="https://www.dialpad.com/products/virtual-call-center/">virtual call center platform</a>, clever social engineering, or simply weak passwords.

These threats are growing increasingly common - sometimes, they&rsquo;re an accident or the actions of a disgruntled individual. However, they can also be part of a larger scheme where outside parties target and approach your staff.

<img height="393" width="624" src="https://lh7-us.googleusercontent.com/qcBte0DJWzJ63D0YdaALOs1sASWutaUdp_F--P_YsMgwivgzhCp7CSrr-WtQH-JXytFjcYm_7Pi5kZ3HhMm02yN9h0RYw1am4pMb0S8URXoM95t9UigwJcBBbb-2BK-jl7lGvaUjpS-6YJG0_VEUqpI"> <a href="https://www.hitachi-id.com/hubfs/Hitachi_ID_Resources/Marketing_Content_Library/Infographics/Infographic__Employees_Have_Been_Approached_to_Assist_in_Ransomware_Attacks_2021_10_23.pdf">Image</a> from Bravura Security&rsquo;s report

<h3>What are the Types of Insider Threats?</h3>
In general, we can classify most insider threats into three categories.
<ol>
<li>
<h3 role="presentation">Malicious insider threats</h3>
</li>
</ol>
Some bad actors may be current or former employees, third parties, or partners. These criminal and malicious insiders use their privileged access to intentionally steal company data or intellectual property for revenge, fraud, blackmail, sabotage, and even espionage.

One such threat is departing employees stealing trade secrets. This is a tricky one to monitor, with even computer security software giant McAfee filing a lawsuit against three ex-employees who had moved confidential data like customer lists, sales tactics, and pricing data to unauthorized USBs and email addresses.
<ol start="2">
<li>
<h3 role="presentation">Negligent insider threats</h3>
</li>
</ol>
Employees who lack cybersecurity awareness are often the source of negligent insider threats due to carelessness or inexperience.

A small-scale example of a negligent insider is when an employee breaches cybersecurity protocols by leaving their computer unlocked in a busy office environment. At the other end of the scale, Pegasus Airline reported in 2022 that a misconfigured database accidentally exposed 23 million sensitive files - including insurance documents and plain-text password information.

Read more: <a href="https://teampassword.com/blog/what-is-password-encryption-and-how-much-is-enough">What is password encryption and how does it work?</a>
<ol start="3">
<li>
<h3 role="presentation">Accidental insider threats</h3>
</li>
</ol>
Although most accidents contain a degree of negligence, accidental insider threats are usually oblivious that they've been compromised in the first place.

An example of an unintentional threat is an <a href="https://www.realvnc.com/en/discover/remote-support/">online remote support</a> agent mistyping an email address and sending confidential business secrets to a competitor. They might not even notice this event has occurred until the competitor acts. This is an unfortunate, unintentional accident - but a threat, nonetheless.

<img height="293" width="440" src="https://lh7-us.googleusercontent.com/C9Cq_3iM5Vfla4BuBFuQ9JlRc7F-HtwDMqcTOeL7qle94rurtkSRAn3Ri7ZEs-jbHZD_szgJ-6FYVRxsJ-rxHTm3PIHhLzwVV47-2fwj-36kmUhR-WTrHniZLP-mWGy0naSdkwNyM53RdNGoIWKS_fk">
Free to use image from Unsplash
<h2 id="howto">How to detect existing insider threats</h2>
Insider threats are increasingly difficult to detect because they have legitimate access to the system and data. As they say, prevention is better than cure. But what if you have potential threats within your business? Here are three ways to spot any existing risks:
<ol>
<li>
<h3 role="presentation">Audit, Audit, Audit!</h3>
</li>
</ol>
An effective insider threat security audit should pinpoint any vulnerabilities, close any backdoors, and eliminate any flaws in the system.

To get the most from your security audit checklist, the following points should be considered: 
<ul>
<li>
Company security policies
</li>
<li>
Security policy training&nbsp;
</li>
<li>
Computer software and hardware asset lists
</li>
<li>
Password training and implementation
</li>
<li>
Bring Your Own Device (BYOD) plans.
</li>
<li>
Automated software patch management
</li>
</ul>

Auditing these aspects of your business should highlight any areas that might be at risk and let you make changes before they become a threat. For instance, your BYOD policy might have no restrictions on how data can be downloaded. This means that if someone did download confidential data, they could easily share it - and you may have no way of tracking it. To counter this, you could make data accessible only through authorized apps, with no option to download the data.

Read more: <a href="https://teampassword.com/blog/what-is-a-security-audit-and-does-my-business-need-one">What is a Security Audit and Does My Business Need One?</a>
<ol start="2">
<li>
<h3 role="presentation">Review how you organize your data</h3>
</li>
</ol>
Data is valuable, and that&rsquo;s why it&rsquo;s usually the target of insider threats. You should review how data is accessed in your audit, but it&rsquo;s worth going beyond that. Access policies can help minimize risk, but you're still open to potential breaches without a strong data quality management framework in place.

Take stock of your existing storage system, any data-related processes, and what exactly you collect. Is there sensitive data being gathered that you don&rsquo;t strictly need? Remove it, and you remove one area of interest to malicious actors. Is your data stored on-site? Consider moving it to a secure cloud solution to reduce physical threats.&nbsp;
<ol start="3">
<li>
<h3 role="presentation">User behavior and activity monitoring software</h3>
</li>
</ol>
User behavior analytics (UBA) are used to gather valuable observations on how users are behaving. It&rsquo;s often used alongside user activity monitoring (UAM), which gives you insights into what websites are being accessed, among other things.

If you have this in place, you will be able to see any staff that could be a threat - and again, this doesn&rsquo;t have to be malicious. It could be entirely accidental. So, if you notice a particular user keeps mistyping your <a href="https://www.onlydomains.com/domains/New-Zealand/.co.nz">.NZ domain from Only Domains</a>, and doesn&rsquo;t notice when it takes them to the wrong place, you can intervene with targeted training before it becomes a problem.

<img height="285" width="427" src="https://lh7-us.googleusercontent.com/uQ1iuyrw1WWZ8WCek9bgUcdeQ-CHBZPfH0YYvBRQyLdeRnluEutCxnQEQdXaol_kzM5kmHyd1f2qLw3dbp_-le-wbL_YVIdT2iYoxO2IrmRnRBdw7rPI0vfU0rPXaygeYbpbxU96hZU__RZ5SgVivd0">
Free to use image from Unsplash
<h2 id="preventby">Five ways to prevent insider threats</h2>
We&rsquo;ve spoken about how to address existing risks, but how do you prevent future ones? Here are five important steps to consider.
<ol>
<li>
<h3 role="presentation">Develop security policies</h3>
</li>
</ol>
Developing a robust security policy for insider threats is essential for protecting all sensitive data and company assets. This should cover everything from your public websites to your intranet and CRM tools.&nbsp;

They should be broad and encompass areas like:
<ul>
<li>
Password requirements
</li>
<li>
BYOD and other hardware restrictions
</li>
<li>
Data management
</li>
<li>
Acceptable use&nbsp;
</li>
<li>
Remote access&nbsp;
</li>
<li>
Permission-based access
</li>
</ul>

Ideally, you should work with security specialists to design these policies, which may include bringing in external consultants. This should also not be treated as a &lsquo;one-off&rsquo; - instead, this should be an ever-evolving document that changes in response to new software and the most up-to-date cybersecurity trends.
<h3>2. Company-wide training</h3>
Knowledge is power, especially in the complex world of <a href="https://teampassword.com/blog/how-to-talk-to-remote-employees-about-cybersecurity">cybersecurity</a>. Every employee in your business, not just your IT staff, should be provided with training about insider threats (and cybersecurity more broadly).&nbsp;

This is one of the best ways to combat threats caused by negligence or by accident. As well as providing company-wide training, it&rsquo;s worth running smaller, targeted sessions based on particular needs as well. For instance, do your sales department regularly take down personal details from your customers? Then they should be trained in data privacy methods.
<h3>3. Password rules and restrictions</h3>
Ultimately, passwords are the first line of defense against potential insider threats. So, establishing a strong password culture within your team will help keep them at bay. Make sure that your staff aren&rsquo;t reusing passwords across multiple apps and sites, and provide details on what makes a strong password.

The safest and easiest way to manage your company's passwords is by using a password manager, like <a href="https://teampassword.com/" rel="follow">TeamPassword</a>. Password managers provide an encrypted environment where your employees can create, store, and share login details and other sensitive records.

This should also factor into your software purchases. For instance, the <a href="https://www.dialpad.com/blog/contact-center-software">best contact center software</a> should include two-factor or multi-factor password authentication to remain secure - and if it doesn&rsquo;t, you should avoid it! Ensuring the tools you provide have strong password protection and encryption protect your employees, and in some instances, can even make their jobs easier.&nbsp;

<img height="340" width="418" src="https://lh7-us.googleusercontent.com/IUQcMsO8VybHauf2jHuac6UUfUcs755Q91F69_urdyXIKi_t5Z4nYbytUFLYqUmtQuPL6pqEk0r4lyKRsAK524R4t_V8lBJSZNsJjkQjPbSKuuqIYes0q98qvWxnK2BjcsmkWf_FAC5_kF70jr5QpMs">
<a href="https://xkcd.com/936">Image</a> from XKCD
<h3>4. Clear employee exit strategy</h3>
Having solid strategies in place for departing employees is just as important as having an onboarding process. Not only does it allow you to gather feedback through exit interviews, it also gives you the chance to reduce potential threats.&nbsp;

Some methods that you can use during offboarding include:
<ul>
<li>
Immediately delete account access after their departure
</li>
<li>
Deactivate mobile app access from personal devices
</li>
<li>
Inform relevant parties about the departure
</li>
<li>
Change shared login details
</li>
</ul>

This is particularly important in cases where an employee has been fired or let go - but it should be applied across the board.
<h3>5. Physical security methods</h3>
If all else fails, regularly backing up your data means you won't lose any important information, even if your systems are compromised. Most tools, such as <a href="https://www.dialpad.com/glossary/outbound-call-center/">outbound call center software</a> or data analysis platforms, come with cloud storage options, and it&rsquo;s worth making use of them.

However, not everything can be kept in the cloud - staff might have laptops with confidential data on them, or you might have some new product prototypes in the office. It&rsquo;s important to factor in physical threats just as much as digital ones.

Restrict access to your office via keycards or codes, and provide members of staff with safe places to store technology if needed. It&rsquo;s important to include this aspect in your training too - people tend to be nice and might be inclined to hold a door open to a visitor. This kind of &lsquo;social engineering&rsquo; can be used to gain access to off-limits areas.&nbsp;
<h2>What now&hellip;?</h2>
Early threat detection and mitigation is essential for your organization's survival and future success.

Providing employees, stakeholders, and board members with the right knowledge to detect and protect against insider security breaches can help shore up your defenses. Take the time to create clear security policies and design a clear offboarding process. Just remember: insider threats are always evolving, and you should too.

What are insider threats, and why are they dangerous? Learn what they are, how to detect them, and crucial steps to prevent them right here.

What are insider threats, and why are they dangerous? Learn what they are, how to detect them, and ...

How to Prevent Insider Threats Within Your Organization

In an increasingly digital world, we&rsquo;re switching more and more of our daily lives over to the Internet. While this brave new world is exciting and convenient, it&rsquo;s not without its problems.&nbsp;
The issue of unsafe passwords has been around for a while. But have you ever thought about where and how to store them?
Most of us have several passwords, and we&rsquo;re encouraged to never duplicate them. Some people simply write them all down on a piece of paper &mdash; which is fraught with danger. But others store their passwords electronically.
As you&rsquo;re about to find out, not all electronic systems of password storage are <a href="https://www.teampassword.com/blog/10-things-you-need-to-do-to-keep-passwords-safe" target="_blank" rel="noopener">safe</a>. Here are five of the most dangerous ways to store your passwords.&nbsp;
But before we begin:
Avoid bad idea passwords and dangerous storage methods with TeamPassword. This advanced <a href="https://www.teampassword.com/blog/why-you-need-a-password-manager" target="_blank" rel="noopener">password manager</a> features a selection of security features, including password encryption and two-step verification. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" rel="follow">free trial</a> today.&nbsp;

<h2>1. Email</h2>
Have you ever emailed yourself a password to ensure you&rsquo;re never without it? Great idea, right? Actually, emailing yourself your passwords is a really bad idea, and here&rsquo;s why:
<ul>
<li>Emails are usually sent in plain text. Without encryption, your passwords are susceptible if your email account is ever compromised.&nbsp;</li>
<li>Unsafe passwords sent via email often pass through several systems and servers. There&rsquo;ll also be a copy in your sent folder. If someone else can access your email account, your passwords become vulnerable.&nbsp;</li>
<li>Some email platforms store data locally on a drive. If someone steals your computer, phone, or tablet, your passwords become vulnerable.</li>
</ul>
A really bad idea for passwords is to send them via email &mdash; either to yourself or someone else. <a href="https://www.teampassword.com/blog/have-i-been-hacked-how-to-know-for-sure" target="_blank" rel="noopener">Hackers </a>and scammers are more resourceful than ever, and they can often steal your information before you realize you&rsquo;ve been compromised.&nbsp;
It&rsquo;s tempting to send a quick email to yourself containing unsafe passwords when you sign up for new online services. For the sake of an extra minute or two, don&rsquo;t give fraudsters easy access to your accounts. Use an encrypted email vault to safeguard all your passwords.&nbsp;
<h2>2. Online Documents</h2>
A lot of people like the convenience of saving crucial information using online document systems such as Google Docs. But this is a bad idea for passwords, as these systems are designed for text &mdash; not sensitive data.
Yes, a password might protect your online document manager from unauthorized access. But what happens if that password is compromised? Many document software platforms don&rsquo;t offer encryption, two-step verification, or even the most basic security measures.&nbsp;
If you use online documents regularly, you&rsquo;re probably accessing your account on a regular basis &mdash; across several devices. What happens if you step away for a moment to buy a coffee, speak to a friend, or use the bathroom?
A criminal can access an unattended online document platform in seconds. And if this happens, it doesn't take a lot of effort to steal your unsafe passwords.&nbsp;
<h2>3. Instant Messaging Service</h2>
Instant messaging services provide us with a convenient way of staying in touch with friends and family. WhatsApp, Facebook Messenger, and Snapchat were designed for private online conversations &mdash; not for storing passwords.
People who store their passwords on these apps do so because they believe they&rsquo;re fully encrypted. While that&rsquo;s often the case, it&rsquo;s important to remember that instant messaging services are often left open and operating in the background.
Imagine someone picks up your phone while you&rsquo;re not paying attention. If you left your device unlocked, that person would be able to access your password in seconds.
It&rsquo;s always a bad idea when passwords are stored on instant messaging services. By nature, these apps are designed to operate in the background &mdash; alerting you when someone sends a message. And because they&rsquo;re open, anyone with the device in their hand might be able to steal your unprotected passwords.&nbsp;
Don&rsquo;t fall into the trap of utilizing bad ideas for password storage. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> with TeamPassword, and give your unsafe passwords the protection they require.
<h2>4. Online Note-taker</h2>
Developers design online note-takers for everyday lists and reminders. While they&rsquo;re great for creating to-do and shopping lists, they&rsquo;re not so good for storing unsafe passwords.&nbsp;
An app such as Apple Notes is easy to use, accessible, and convenient. But it doesn&rsquo;t offer two-step authentication, encryption, or any sophisticated form of security.&nbsp;
If your computer or mobile device is unlocked, your saved passwords are vulnerable. In many cases, a criminal would simply need to open the app to gain access to your sensitive information.&nbsp;
OK, you might be extra vigilant when it comes to keeping your phone or computer locked. But hackers are resourceful, and they&rsquo;re very good at discovering unsafe passwords. Once they access your phone, any passwords stored in your note-taking app become vulnerable.&nbsp;
<h2>5. On a Non-Password-Protected Device</h2>
Of all the bad ideas for passwords, storing them on non-password-protected devices is about the worst. You might think that your tablet or laptop never leaves your side. But if your device is ever stolen, you&rsquo;ve given the criminals the easiest possible opportunity to access your saved passwords.&nbsp;
If you&rsquo;re determined to store passwords on a physical device &mdash; which is never a good idea &mdash; make sure the device password is a complex combination of letters, numbers, and symbols. And it should contain at least 12 characters.&nbsp;
<h2>Use TeamPassword for Extra Protection</h2>
Remembering and safely storing a dozen or more passwords isn&rsquo;t a simple task. By locking away all your passwords in a digital vault, you get maximum protection and easy access.&nbsp;
TeamPassword offers a range of <a href="https://www.teampassword.com/security" target="_blank" rel="noopener">security features</a> &mdash; designed to keep your passwords safe. Offering two-step authentication and encryption, this powerful protection system solves the problem of unsafe passwords with ease. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> to see these exciting features for yourself.&nbsp;

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. | TeamPassword Blog

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. ...

Top 5 Dangerous Ways to Store Your Passwords

So you think hackers have stolen your password? You're not the only one. 
Perhaps you've noticed strange activity on your email account or frequent pop-ups on your computer. Perhaps it's just a hunch. 
But how can you know&nbsp;for sure?
There are many warning signs that you've been the victim of a data hack:
<ul>
<li>Your device is slower than normal.</li>
<li>You use more data than normal.</li>
<li>Videos take longer to load.</li>
<li>You received an email notification about a password change you didn't make.</li>
<li>An online account no longer accepts your password.</li>
</ul>
However, hackers can steal your passwords and identity&nbsp;without you ever knowing. That's why it's so difficult to tell if you're the victim of a hack.
This guide will help you work out if hackers have stolen your information and tell you how to stop it from happening again.&nbsp;
Prevent hackers from stealing your data by incorporating TeamPassword into your tech stack. This password manager for teams comes with a range of security features like two-step verification and password encryption.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Sign up for a free trial</a>&nbsp;today.&nbsp;

<h2>Have I Been Hacked? How Do I Know?</h2>
There are various ways to tell whether hackers have access to your information:
<ul>
<li>Look for unusual activity on your account. This activity includes logins to your social media accounts from unfamiliar locations or mass messages sent from your email account.&nbsp;</li>
<li>Look for security emails from account providers that warn about failed login attempts or password changes you didn't make.&nbsp;&nbsp;</li>
<li>Look for changes in performance on the devices, apps, and websites you use. For example, see if videos take longer to buffer than normal.&nbsp;</li>
<li>Look at your browser's password manager (if you use one) and check that nobody has changed these credentials.&nbsp;</li>
</ul>
All the above can be a guessing game. You might have a feeling that you're the victim of a hack but don't know for sure. 
Checking a stolen password list like "Have I Been Pwned" clears up some of the confusion. This tool searches across multiple data breaches &mdash; when hackers take stolen passwords and usernames and post them online &mdash; to see if cybercriminals have compromised your personal information. 
Here's how to use this stolen password list:
<ol>
<li>Enter your email address on the main page.&nbsp;</li>
<li>Click "pwned."</li>
<li>The website will search thousands of databases to see if hackers have stolen your personal information.</li>
<li>If you receive the "Oh no &ndash; Pwned!" message, it means hackers have posted sensitive information associated with your email address (passwords, addresses, phone numbers, etc.) somewhere online.</li>
<li>If you receive the "Good news &ndash; no pwnage found!" message, it means the website could not find your information on the internet.&nbsp;</li>
</ol>
Note: Just because the website can't find your data on the internet, it doesn't mean hackers haven't compromised your personal information.
Read more:&nbsp;<a href="https://teampassword.com/blog/password-manager-for-small-businesses" target="_blank" rel="noopener">Password Manager for Small Businesses</a>

<h2>Which Passwords Did Hackers Steal?</h2>
Establish which passwords hackers stole in a data breach so you can take quick action. Websites like "Have I Been Pwned"&nbsp;won't&nbsp;tell you which passwords are at risk. You'll only learn whether hackers have compromised the data associated with a particular email address. 
Note: Sometimes, hackers might have access to your email address and other personal information but not your password. It's hard to know for sure.&nbsp;
If hackers have access to your data, it's a good idea to change&nbsp;all passwords&nbsp;associated with the compromised email address. If you use your email address for several online accounts, change the passwords for these services. Updating these passwords might take you a while, and remembering the new passwords leads to additional problems. (Keep reading to find a solution.)
Here are some other tips:
<ul>
<li>When choosing new passwords, use combinations of lowercase letters, uppercase letters, numbers, and symbols. Passwords that use all these elements are stronger than those that don't.</li>
<li>Don't write your passwords down because this increases the risk of identity theft.&nbsp;&nbsp;</li>
<li>Don't tell anyone your new passwords.</li>
</ul>
Read more:&nbsp;<a href="https://teampassword.com/blog/the-most-secure-way-to-share-passwords" target="_blank" rel="noopener">The Most Secure Way to Share Passwords</a>.

<h2>How Common Is a Data Hack?</h2>
More common than you think. Hackers were responsible for more than 4,000 attacks every day in 2020, and the total number of compromised records exceeded 37 billion. That's a 141% increase from 2019. Much of this compromised data appears on the dark web, where cybercriminals use it to facilitate illegal activities such as identity theft and money laundering.&nbsp;
If you have been the subject of a data hack, you are not alone. However, it's important to act quickly to prevent hackers from accessing your personal or financial accounts.&nbsp;
There are other types of cybercrime to consider. Cybercriminals use techniques like phishing, where they impersonate people online and trick victims into handing over their personal information. Phishing now accounts for more than 80% of all cybersecurity incidents, and criminals steal $17,700 every minute in these attacks.&nbsp;

<h2>What Kind of Information Do Hackers Steal?</h2>
Hackers steal all kinds of personal and financial information:
<ul>
<li>Names</li>
<li>Email addresses</li>
<li>Usernames</li>
<li>Passwords</li>
<li>Addresses</li>
<li>Phone numbers</li>
<li>Bank account details</li>
<li>Credit card numbers</li>
<li>Social Security numbers</li>
<li>Insurance information&nbsp;</li>
<li>IRS information</li>
<li>Photos</li>
<li>Private message</li>
<li>SMS messages</li>
</ul>
Nothing is off-limits for hackers, and these criminals go to great lengths to steal your data. Once they have access to the information above, hackers can transfer money from your bank accounts, use your identity to apply for financing, and damage your credit file.&nbsp;
Read more:&nbsp;<a href="https://teampassword.com/blog/the-scariest-data-breaches-of-all-time" target="_blank" rel="noopener">The Scariest Data Breaches of All Time</a>.
TeamPassword is the best password manager for teams. Features include two-step verification, password encryption, easy password sharing, and more.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Get a free trial now</a>&nbsp;and learn how TeamPassword keeps you safe online.&nbsp;

<h2>Have I Been Hacked? How to Stay Safe.</h2>
There are several ways to improve online security and prevent hackers from accessing your personal information:
<ul>
<li>Use the latest security software and apps when using devices and browsing the internet.</li>
<li>Carry out regular risk assessments where you evaluate your security software.</li>
<li>Back up personal data to a reputable cloud service instead of keeping it on your device.&nbsp;</li>
<li>Don't share personal information with other people.</li>
<li>Create a security management strategy for your organization and share it with all team members.&nbsp;</li>
</ul>
Using a password manager is another way to stay safe online. The best ones encrypt your online passwords so hackers can't access these credentials, and you can keep passwords in a secure cloud-based vault and not have to remember them. There are various password managers online, including free ones available through most internet browsers, but not all tools are the same.&nbsp;
If you work alongside a team, consider TeamPassword. It's the&nbsp;<a href="https://www.teampassword.com/" target="_blank" rel="noopener">password manager for teams</a>&nbsp;that require world-class security and performance. This all-in-one password solution helps teams like yours store, manage, and share passwords in the safest way possible.&nbsp;

<h2>How Can TeamPassword Help?</h2>
TeamPassword prevents hackers from stealing your organization's most sensitive data with an incredible range of password management features. Enterprises of all sizes use TeamPassword to manage passwords, including tech startups, digital marketing agencies, creative agencies, and software and development teams.
Here are some&nbsp;<a href="https://teampassword.com/features" target="_blank" rel="noopener">TeamPassword features</a>&nbsp;that prevent situations involving a stolen password:
<ul>
<li>Random password generation that creates unique passwords for websites.</li>
<li>Two-step password verification.</li>
<li>Activity and logging tools so you can discover who has access to password management features.</li>
<li>Secure encryption technology.</li>
<li>Email notifications about password management actions.</li>
<li>Passwords stored securely in one place. </li>
</ul>
<h2>Final Word</h2>
If you're looking for the answer to the question, "Have I been hacked?" it's difficult to know for sure. Preventing hackers from compromising your data in the first place provides a better resolution. TeamPassword lets you store and manage passwords in a secure environment and minimize the effects of a stolen password so you can avoid hackers stealing your data and continue to collaborate on team projects.&nbsp;
With features like password encryption, two-step authentication, and random password generation, TeamPassword is the best password management solution for teams that want to improve online security.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Sign up for a free trial</a>&nbsp;now.

Have I been hacked? Here's how to check if you have and learn how to stop hackers from stealing your data. | TeamPassword Blog

Have I been hacked? Here's how to check if you have and learn how to stop hackers from ...

Have I Been Hacked? How to Know for Sure.

Learn what to do if you forgot your Facebook password and how to use TeamPassword to make sure you never forget a password again.

Learn what to do if you forgot your Facebook password and how to use TeamPassword to make sure ...

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