5 Best Password Managers for Real Estate Professionals and Agencies

Photo by Austin Distel on Unsplash

As a realtor, your juggling act keeps getting more impressive. Every year, a new software tool seems to be added to your arsenal. Just look at what you're expected to keep track of in this 2021 technology survey by NAR.

And let's be honest, remembering a unique, secure password for every single one of those accounts? Yeah, that's pretty much impossible. 

That's where password managers come in – your digital security knight in shining armor. They securely store all your login information, eliminating the need to remember a million different passwords. But with so many options out there, how do you choose the right one for your real estate business?

Here are the key things to know about password managers for real estate agencies:

• There are a lot of options, but many focus on "power-users" or large businesses that need layers of admin privileges and advanced features. You're likely looking for something that caters to small and medium-sized businesses like yours.
• Real estate businesses have a unique challenge – a large and ever-growing number of credentials to track and share with team members.
• Security is obviously paramount, but ease of use and cost are important factors as well. You don't need a password manager that takes a Ph.D. in cryptography to figure out, and you certainly don't want to break the bank.

Table of Contents

Here are the top password managers we recommend for real estate professionals:

1. TeamPassword
2. Bitwarden
3. 1Password
4. LastPass
5. NordPass

How to Evaluate Password Managers for Your Real Estate Business

Secure

This one is pretty simple. Most password managers use the same security protocols - AES 256-bit encryption (Nordpass being the exception with XChaCha20), and PBKDF2 with 600,000 or more iterations. Still, it's good to check their security documentation or ask support to be sure. 

Easy to Use

You wear a lot of hats as a real estate professional. The last thing you need is a password manager that adds another layer of complexity to your already busy day. Look for a solution with a clean, intuitive interface that's easy for you and your team to navigate. You shouldn't have to spend hours digging through menus and tutorials just to get started.

On top of that, you're not going to be a password manager power user - you don't need layers upon layers of role-based access, complex IT infrastructure, or ultra-fine-grain controls to comply with your policies. 

All those "features" will cost you more money, too. Stick with a password manager that does the job quickly and cheaply (and yes, securely).  

Cost

Subscriptions can add up. The ideal password manager will offer a plan that fits your budget without sacrificing essential features. Look for solutions that cater to small and medium-sized businesses, as they typically offer better pricing structures for teams.

Real Customer Support

Let's be honest, even the most user-friendly software can sometimes be confusing.

Many password managers expect you to dig through documentation or forums, or wait 5 business days for an email back. 

Solid help articles are important, but sometimes you need personalized support. Having real people that respond quickly or can jump on a call goes a long way.

1. TeamPassword

Rating: 4.6 out of 5 stars on G2

Key Features:

• Simple and Secure: TeamPassword offers a user-friendly interface that's easy for everyone on your team to use, regardless of their technical expertise.
• Built for Teams: Securely share logins and documents with your team members with unlimited groups, role-based access, and affordable pricing - everyone can access what they need.
• Award-Winning Support: TeamPassword boasts a stellar reputation for customer support, with real people available to answer your questions and troubleshoot any issues you might encounter, and a sub-5-minute response time during business hours. 

TeamPassword understands the unique needs of real estate businesses. They offer a user-friendly platform with robust security features, all at a competitive price point. Plus, their award-winning customer support team is always happy to help, ensuring a smooth onboarding experience for you and your team.

Considerations:

• Features: As a smaller player, TeamPassword is missing some advanced features of other password managers like SCIM provisioning, secrets management, and remote infrastructure access. 

2. Bitwarden

Rating: 4.6 out of 5 stars on G2

Key Features:

• Open-Source Security: Bitwarden is open-source, which means its code is publicly available for anyone to inspect. This can be a plus for security-conscious users.
• Free Plan Available: Bitwarden offers a free plan with basic features, which is a good option for individual users or very small teams.
• Cross-Platform Compatibility: Access your passwords from any device, whether it's your desktop computer, laptop, phone, or tablet.

Considerations:

• Limited Customer Support: Bitwarden's free plan only offers email support. You're expected to find your own answers through their community forum or documentation. Paid plans offer phone support.