Best Freelance Writer and Editor Password Manager: What Freelancers Need and Why

Freelancers are small business owners. They have the same needs as all small businesses, from streamlined operations and low overhead to improved client retention. Unlike other businesses, though, many writers and editors consider this a distraction from the “real work” on the page. Thankfully, the right password manager for freelance writers and editors saves you time and money, so you can focus on the work. 

TeamPassword is the best password manager for freelance writers and editors. Don’t believe us? Sign up for a 14-day free trial today and try for yourself.

What are some specific requirements in a freelancer’s password manager?

Freelance writers and editors often lack formal IT support, meaning password management falls entirely on their shoulders. Many still rely on insecure practices like reusing passwords or storing them in Google Sheets, making them vulnerable to breaches.

Adopting a password manager is a major step forward in securing your freelance business. However, not all solutions are created equal, and writers and editors should look for password manager features tailored to their needs.

Here are some unique requirements for freelance writers and editors:

1. Budget-friendly

2. Secure password sharing

3. Activity and data breach monitoring

4. Two-factor authentication

5. Easy to use and implement

6. Compatible with multi-client workflows

Budget-friendly

At its heart, freelancing is self-employment, and self-employment is business ownership. When you are the owner of a small budget, saving money either becomes an obsession, or your lack of obsessive cost-cutting leads to business failure. 

Therefore, freelancers have the same base requirement in their password manager as other small businesses: It needs to be budget friendly. While many freelancers earn more overall than their in-house counterparts, cash flow can be unsteady.

Freelance writers and editors would be wise to choose a password manager that’s easy on their budget. However, this thinking could lead to wondering whether it’s worth utilizing a password manager at all. 

Here are two reasons freelance writers and editors need a password manager to protect their budget. First, the lifetime value of a client can be huge and you should see this as a way of protecting your future revenue streams (if not the more noble vision of being a good vendor). The last thing you want is to be the source of leaked data!

Second, freelance writers and editors need specialized, not to mention expensive, software to accomplish their goals. For example, search engine optimization (SEO) tools like Ahrefs and SEMrush price for businesses that are much larger than most individual writers’ budgets can afford, but their software can be seen as critical for providing the most value possible to clients.

In the following, I’ll explain exactly how your password manager can help with this.

Secure password sharing

It might seem strange that freelance writers and editors would require secure password sharing. Afterall, most editors and writers are individuals without team members. However, you don’t need to be in the same organization to benefit from secure password sharing. 

First, what is secure password sharing? 

Simply put, secure password sharing is the ability to share access to an account without sharing the credentials. That means, for example, you can let someone into your Netflix account without sharing the password directly. Instead they are granted access via your password manager. 

Second, why is secure password sharing important?

Looking at the same example, you might like the person enough to want to let them share your Netflix account but not necessarily trust them enough to not find your credit card information within the account, or more likely, you might not trust their cybersecurity knowledge enough to keep your account secure. 

Finally, how does secure password sharing benefit freelance writers and editors? 

While there are a lot of shady “SEO tool group buy” sites out there, none are particularly safe, legitimate, or ethical. However, four or five trusted colleagues, perhaps writers and editors you’ve known for years and outsourced excess work to each other, can still benefit from these cost-saving tactics. 

Instead of five $400/month accounts, you can purchase a single one with five seats and use secure password sharing to allow everyone to access the tool. That’s safe, effective, and doesn’t violate the terms of service so you don’t risk losing all of your data.  

Activity and data breach monitoring

Breach monitoring refers to a password manager’s ability to actively find potentially compromised credentials. Have I Been Pwned is an up-to-date database on all compromised accounts across the Internet. 

By searching that database, among others, password managers can inform you when one of your passwords may need to be updated. By keeping up with the latest hacker news, and not reusing passwords, you can keep all of your accounts (and those of your clients) secure.

Activity monitoring allows you to keep tabs on how authorized users are using the tools available. This can help you decide which tools to renew and which ones to let go. You might even be able to figure out whether the people you are sharing your tools with are further sharing them with others. 

For example, if someone is logging absurd hours in an app or using it when their part of the world should be asleep, it might tell you that your account has been breached and you may wish to sever arrangements with that individual. 

Two-factor authentication

Two-factor authentication (2FA) provides an extra layer of security, ensuring that even if a password is compromised, accounts remain protected. Freelancers should choose a password manager that supports 2FA to safeguard sensitive client data and personal accounts.

The primary goal of password vaults and managers is security. With that in mind, using a password manager with 2FA gives you the gold standard in account security. 

Easy to use and implement

One of the most overlooked benefits of any good software package is that it makes your life easier. Before you try to calculate the return on investment (ROI) of a new tool, it needs to answer the basic question: “Does it make my life easier?”

The best password managers have an automatic password generator that creates a unique, strong, and random password every time you sign up for a new site. By creating, storing, and retrieving strong passwords, the password manager becomes an extension of your brain. 

With how many accounts the average writer or editor uses, without a password solution, they’ll inevitably start repeating passwords. This makes the risk of “being pwned” greater because gaining entry into one account could mean gaining access to all of them. 

Password managers are right there next to you online, whether you are on your laptop or mobile device. With simple browser extensions, you don’t need to do anything special. Just sign up for or log into accounts as usual and the browser extension is standing by with your credentials.

Compatible with multi-client workflows

Freelancers often manage accounts for multiple clients, switching between platforms, systems, and projects. A password manager that allows you to organize passwords by client or project makes it easier to stay productive and avoid confusion. 

Just as you might share accounts with other freelancers to save money, you may want to be able to securely share certain information with certain clients. The right password manager gives you the ability to vary access at the user and group levels.

TeamPassword for freelance writers and editors

TeamPassword is an excellent choice for freelancers, offering a user-friendly interface and secure features that meet the needs of individuals and small teams. Its intuitive design makes it easy to manage passwords across clients and projects.

With robust encryption and seamless group sharing, TeamPassword allows you to organize credentials by project, client, or team. Plans start at $1.66 per user per month on an annual subscription, making it an affordable and practical option.

Customer support is available with fast response times, and pricing remains budget-friendly, with plans starting at $2.40 per user per month on an annual subscription.

Get TeamPassword for writers and editors

TeamPassword is the best password manager for freelance writers and editors.

Freelancers work across multiple platforms, often managing login credentials for content management systems, communication tools, and client accounts. 

TeamPassword is ideal for freelancers. Don’t believe us? Sign up for a 14-day free trial today and try for yourself.