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How to Keep My Company’s Passwords Accessible

How to Keep My Company’s Passwords Accessible

June 1, 20215 min read


Passwords serve as digital locks for confidential information and access within an organization. Organizational leaders need to prioritize safety in sharing passwords to ensure that files remain exclusively accessible by authorized parties. The need for quality password management becomes more pressing as cyber breaches continue to affect industries, compromising professional reputations and millions of dollars.

Compromised passwords remain a common attack vector among modern malicious actors. A dedicated password manager can help your organization deter unwanted access and facilitate password-sharing practices. 

TeamPassword’s advanced password manager provides organizational teams with easy access to shared passwords with leading security standards. Sign up for a trial to optimise password sharing within your organisation.

Unmatched Transparency 

Quality password managers enable administrators to monitor the activities of multiple password access across entire teams, all from a single vantage point. Rather than cycling through various spreadsheets or data files, users can request the combinations they need from password managers without fuss or confusion.

As such, users can quickly identify the slightest anomalies and respond by revoking or rejecting user access. A single intuitive dashboard in a password manager can significantly improve accountability among internal teams and external vendors.

Encryption and Two-step Authentication

Reliable password managers enable encrypted user end-points and two-step authentication for enhanced security among teams.

Encryption jumbles up passwords as meaningless strings of values and unusable if intercepted by unauthorized external parties. End-to-end encryption runs on a zero-knowledge architecture where servers simply store information in encrypted form without exposing its data.

Two-step authentication gives password holders enhanced control over password management by including a one-time PIN sent to registered devices, confirming user login.

Prevents Lock Outs

Many modern websites and applications have a security feature that freezes user accounts upon multiple failed attempts at a login. These situations can prove to be problematic for teams and professionals sharing passwords in a time-sensitive environment. 

Password managers will help users with “remembering,” keeping the combinations secure for future use. Additionally, users may implement more complex and stronger passwords (i.e., multiple symbols and alternating cases) without remembering these combinations.

Updated Information

Manual password management from spreadsheets and similar analog files may result in outdated combinations. Additionally, dynamic activity by multiple teams and users could lead to confusion and lapses in sharing passwords. 

TeamPasswords’s password manager syncs every password login in real-time, eliminating the risks of outdated credentials. Sign up for a trial to experience seamless password management.

Faster User Logins

Password managers enable users to set auto login settings that optimize online experiences. The process reduces the time taken to access multiple applications and programs. 

While internet browsers such as Chrome and Safari may offer password-remembering features, these lack the encryption provided by dedicated password managers.

Remote Accessibility 

Quality password managers support remote operations by safeguarding credentials from the safety of the cloud. As such, teams can log in from any location through the convenience of their mobile devices or remote workstations. 

Additionally, users may continue to use password managers without fears over environmental or physical damage to organisational hardware. Password managers enable out-of-state and international teams to collaborate from a single trusted access point for accessible passwords.


An advanced password manager might offer cybersecurity features beyond protecting company passwords. For example, organisations may record confidential company information such as corporate credit card details and tax ID with encrypted storage.

Password managers enable authorized parties to autofill these recorded details across various online fields with confidence and security. Autofill processes enable organizational teams to maintain total security compliance across multiple devices and applications. In contrast, manual processes may lead to omissions and errors that could result in delays that reduce organisational productivity.

Specified Password Sharing 

A trusted password manager empowers administrators to share specific password-protected files with authorized individuals. Users can achieve this by managing the privileges and access of each employee conveniently with a master password. 

Similarly, password managers enable organisational leaders to appoint trusted employees with temporary access to confidential accounts in their absence during emergencies that require a swift response.

Take Additional Precautions 

In addition to utilising password managers, organisations should promote optimal password hygiene among teams. Measures may include arranging workshops and courses that raise awareness on safeguarding personal devices/workstations, avoiding easily hacked combinations, and sharing passwords with peer-to-peer (P2P) programs such as chat applications. 

Additionally, employers should maintain strict employee policies such as immediately deactivating all related workplace accounts when an individual leaves the organisation or completes a collaborative project.

TeamPassword’s Solution for Leading Teams

TeamPassword’s solution offers all the core features of an advanced password manager and more. Users may apply a built-in password generator to create strong passwords before adding them to the app. Password generators offer new conveniences that deter the reuse of passwords, a common security risk. 

TeamPassword’s password managers feature Safari, Firefox, and Chrome extensions that provide quick and easy applications for browser-based projects. With a few simple clicks, administrators can add or remove passwords from a list. A reliable password manager expedites situations when organisations require creating and managing multiple temporary passwords (i.e., internships).

Teams sharing passwords will become increasingly common as organisations move toward more remote settings across various locations. TeamPassword’s password managers retain trust by enabling teams (up to fifty users per account) to share passwords while safeguarding confidential credentials and driving productivity within organizations.

Start a trial today to empower your teams with comprehensive password management. 

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