Over the last decade, the gig economy boom has allowed professionals worldwide to switch to freelancing and build a network of international clients.&nbsp;
According to Upwork, 1 in 3 US workers engaged in freelance work during 2020. Some of the most successful freelancers earn hundreds of thousands of dollars per year through platforms like Upwork, Freelancer, and Toptal.
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Does your company hire freelancers? How do you <a href="https://teampassword.com/blog/should-i-share-data-with-freelancers">share passwords with freelancers</a>? TeamPassword is an affordable password management solution for small businesses, startups, and agencies to share credentials securely with team members and freelancers. <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> today.
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<h2>10 Successful Freelancers</h2>
Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in their given field with excellent track records&mdash;many have worked with the biggest companies in the world!
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<h3>1. Scott Luscombe - Graphic Designer / Shopify Expert / Website Developer / Copywriter&nbsp; - Canada</h3>
Scott Luscombe is a freelance graphic designer, Shopify expert, website developer, and copywriter from Uxbridge, Canada. He holds a degree in Illustration from Sheridan College and a degree in Marketing from the University of Toronto.
Scott has been a freelancer for most of his professional career and has earned over $500k on Upwork. He has completed over 311 jobs and worked&nbsp;10,956 hours!&nbsp;
Scott's work includes graphic design and branding, illustration and icons, copywriting, website design and development, UX/UI, and printing and packaging. He also provides freelance coaching and consulting. Scott is a Top Rated Upwork Freelancer currently charging $99 per hour for various creative gigs.
Some of Scott's most notable work includes designs for Coca-Cola, the Canadian Cancer Society, Nickelodeon, and Wallet Ninja (to name a few).&nbsp;
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<h3>2. Kathy Edens - Marketing Consultant / Freelance Copywriter - United States</h3>
<a href="https://www.upwork.com/freelancers/~016177d19f0624c1a7?viewMode=1">Kathy Edens is a Top Rated Upwork Freelancer</a> with over $300k platform earnings! Kathy has been self-employed as a marketing consultant and freelance copywriter for almost ten years from her home in Ohio, United States.
She holds a Bachelor of Science in Professional Writing and Psychology from Oregon State University, which she says "...helps me understand how to reach your target audience with words."&nbsp;
Kathy has ghost-written several non-fiction books on various topics, including social entrepreneurship, healthcare, real estate investing, and the cannabis industry, to name a few.
Kathy also writes web content, sales pages, email marketing content, case studies, white papers, brochures, press releases, and more. Kathy's rates start at $86 per hour for her writing and marketing services.
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<h3>3. Koen van Oeveren - UX designer - Netherlands</h3>
Koen van Oeveren is a freelance UI &amp; UX designer from North Brabant, Netherlands, with almost ten years of experience. Koen works with several design agencies in the Netherlands, designing apps, websites, and eCommerce experiences for many international brands.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
Koen holds a Bachelor of Applied Science in Communication and Multimedia Design from Avans University in the Netherlands. Koen's <a href="https://www.koenvo.com/index.html">portfolio website Koenvo</a> was nominated for a <a href="https://www.awwwards.com/sites/koenvo-ui-ux-portfolio">2021 awwwards. Award</a>.
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<h3>4. Pascal Strasche - Product / UX designer - Germany</h3>
Pascal Strasche is a product and UX designer with more than ten years of design experience from Germany. He holds a Master of Arts in Interaction Design and a Bachelor of Arts in Graphic Design, both from HAWK University of Applied Sciences and Arts.
For almost a year over 2020/2021, Pascal worked as the sole product designer to design Con Cubo's SaaS tool that helps complex organizations visualize and manage teams. He's also worked with German steel giant XOM Materials to find product solutions to digitalize&nbsp;Germany's steel industry.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
In 2019, Pascal founded Product Design Resources, a growing archive of 800+ design resources, weekly updated for the design community.
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<h3>5. Paul Hunkin - Developer - New Zealand</h3>
Paul Hunkin is a freelance software consultant and developer from Tauranga, New Zealand, but currently living in Portugal.&nbsp;
Paul has over ten years of experience as a software developer with an impressive work history, including Google, NASA, InfoSys, and the Chinese aerospace industry leader COMAC.
He's worked with several early-stage startups designing everything from high-performance big-data systems to complex web applications to 3D rendering engines. He's also built a lot of the foundational code for independent games on Android.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
Paul is a Top Rated Upwork Freelancer with over $400k in platform earnings. His rates start at $120 per hour for software development. <a href="https://paulh.consulting/">Check out Paul's website</a> for more about his impressive portfolio and work history.
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<h3>6. Jana Galat - Writer / Brand Strategist - Canada</h3>
Jana Galat is a freelance copywriter and brand strategist from Ontario, Canada. She holds a Bachelor's Degree in Management and Organizational Studies from King's University College and an Honors in Business Administration from Western University.
Jana has extensive experience writing landing pages, email campaigns, social media ads, and print materials and says, "I am obsessed with creating copy that sells..."
After several years of professional work experience, Jana went freelance in 2019 and has quickly built a reputation as a <a href="https://www.upwork.com/freelancers/~01bfa17a48301876dd">Top Rated Upwork Freelancer</a> with over $70k in platform earnings. Jana's rates start at $100 per hour for copywriting and brand consulting.
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<h3>7. Kate H. - Logo Designer / Branding Expert - United States</h3>
Kate is a freelance professional logo designer and branding expert from Maryland, United States. Kate&nbsp;ran her own green wedding brand which she sold to mywedding.com in 2014, allowing her to focus on helping small&nbsp;businesses figure out what they want (and who they are) and translate that into design.
She holds a Master's degree in Environmental Management from Yale School of The Environment, and a J.D. in environmental law from Pace Law School.&nbsp;
Kate's skillset includes redesigning and updating material to make it easier to understand, building a consistent brand from a simple starting point like a logo, and creating unique logos that guarantee results.
Kate is a Top Rated Upwork Freelancer, and her rates start at $225 per hour. You can find out more about Kate on her <a href="https://www.upwork.com/freelancers/~013ce73876c1c18126" rel="follow noopener" target="_blank">Upwork profile</a>.
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<h3>8. Marcos Rezende - UX designer - Canada</h3>
Marcos Rezende is a UX Designer from Ontario, Canada, with more than 13 years of experience. Marcos has worked in over 30 industry sectors for multinational organizations in the United States, Canada, Germany, and Brazil.&nbsp;
Some of Marcos' notable projects include apps for Ontario's COVID-19 dashboard, Urban Master Planning collaboration platform, and Reaction (kid's e-learning app), to name a few.&nbsp;
Marcos loves sharing his industry expertise with aspiring UX designers and regularly writes for the popular UX publication Career Foundry. Total recognizes Marcos as part of its "Top 3%" of global freelancer talent&mdash;a title given to elite freelancers in their given field.
We don't have access to Marcos' rates, but the best UX designers on Upwork earn upwards of $100 per hour. As a Toptal Top 3% freelancer, Marcos likely charges $200-$300 per hour.
<a href="https://www.marcosrezende.com/">Marcos Rezende's website</a> was nominated for the prestigious <a href="https://www.awwwards.com/sites/ux-portfolio-marcos-rezende">awwwards.</a> in 2021.
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<h3>9. Tanya Litvinova - UX/UI Designer - United States</h3>
Tanya Litvinova is a freelance UX/UI designer from New York City, United States. She holds a Bachelor of Fine Arts in Advertising Design / Communication Design from the Fashion Institute of Technology.
Tanya specializes in product, mobile, and web design as well as user experience flow, research, and validation.
"I have a passion to make the complex simple, shape behavior, design, plan, and strategize. Aiming for the best user experience, all the while balancing the needs of business and technology to create engaging, habit-forming digital products."
Tanya has worked with Fortune 100 &amp; Fortune 500 companies and successfully delivered business-transforming data-driven analytics, responsive BI dashboards, enterprise web apps, and management systems. Some of Tanya's notable clients include KOCH Industries, BlackRock Financial, BCG Group, and FireEye, to name a few.
<a href="https://www.upwork.com/freelancers/~0165035041b26e96df">Tanya is a Top Rated Upwork Freelancer</a> with more than $200k platform earnings. Her current rate starts at $162.50 per hour.
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<h3>10. Guangming Lang - Data Scientist - United States</h3>
Guangming Lang is a freelance data scientist from Michigan, United States. He holds a Bachelor of Arts in Mathematics from New College of Florida and a Master of Science in Biostatistics from the University of Michigan. Guangming has also completed several Coursera courses in data science and machine learning.
Guangming has been a freelancer since 2013 and has worked across several industries, including fintech, trading, medicine, biotech, advertising, and HR.&nbsp;
Guangming is a Top Rated Upwork Freelancer with over $400k in platform earnings. He's completed 216 jobs on Upwork totaling 3,805 hours! Guangming's current rates start at $200 per hour.
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<h2>Secure Freelancer Workflows With TeamPassword</h2>
No matter how talented or reputable the freelancers and contractors you hire, your company must use secure workflows to protect your digital assets.
Freelancers often need access to shared accounts and tools. Using a <a href="https://app.teampassword.com/dashboard#signup/testimonial">password manager</a> is the first step to securing these accounts and platforms. You can also use a password manager to share credentials with employees, clients, and other stakeholders to ensure you never expose raw passwords via email, spreadsheets, chat apps, and other non-secure methods.
<a href="https://app.teampassword.com/dashboard#signup/testimonial">TeamPassword</a> lets you create groups to share access with only those who need it. When they're done, revoke access with a single click. No need to change passwords every time someone leaves the team.
If you do need to change a password, TeamPassword's built-in <a href="https://teampassword.com/password-generator">password generator</a> lets you create secure passwords between 12-32 characters using numbers, letters (uppercase/lowercase), and symbols.
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Ready to onboard clients and freelancers securely with TeamPassword's robust <a href="https://app.teampassword.com/dashboard#signup/testimonial">password management solution</a>? <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a free trial</a> to secure your company's digital assets today!

Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in their given field.

Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in ...

10 extremely successful freelancers and what they do

Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in their given field with excellent track records—many have worked with the biggest companies in the world!

Mastering team collaboration in remote work isn't just about video calls and shared documents; it's also about securing the keys to the kingdom, aka our passwords. Laugh if you will, but a misplaced password can turn a smooth workflow into digital quicksand, trapping productivity and leaving deadlines floundering.

In this article, we'll unravel how <a href="https://www.broadbandsearch.net/blog/secure-your-internet-connection">password management</a> becomes the unsung hero of remote teamwork. It's not merely about remembering logins; it's about creating a fortress of digital trust. Seamless access to tools and information bolsters collaboration, keeps the gears turning, and ensures that the only drama you experience is from your choice of streaming service, not your workday.

[Table of Contents]
<ul>
<li>
<a href="#importance" rel="follow">The Importance of Password Management in Remote Work</a>
</li>
<li>
<a href="#bestpractices" rel="follow">Best Practices for Implementing Password Management in Remote Teams</a>
</li>
<li>
<a href="#advancedstrategies" rel="follow">Advanced Strategies for Enhancing Security in Remote Work</a>
</li>
<li>
<a href="#futureof" rel="follow">The Future of Password Management and Remote Collaboration</a>
</li>
</ul>

<h2 id="importance">The Importance of Password Management in Remote Work</h2>

<h3>Growing Dependence on Digital Tools</h3>
The shift to remote work has not just changed where we work, but how we work, with a staggering 39% of global knowledge workers embracing hybrid models as of 2023. This seismic shift isn't a temporary pandemic blip but a new normal, demanding an overhaul in how teams collaborate digitally. The U.S. leads the charge with <a href="https://www.gartner.com/en/newsroom/press-releases/2023-03-01-gartner-forecasts-39-percent-of-global-knowledge-workers-will-work-hybrid-by-the-end-of-2023#:~:text=In%20the%20U.S.%2C%20the%20hybrid%20work%20trend%20will%20be%20more%20pronounced%20than%20the%20rest%20of%20the%20world%20with%2051%25%20of%20knowledge%20workers%20projected%20to%20work%20hybrid%20and%2020%25%20to%20work%20fully%20remote%20in%202023.">51% of knowledge workers in hybrid roles and 20%</a> fully remote, painting a picture of a workforce unchained from traditional office spaces​​.

Parallel to the rise of remote work, there's been a 44% surge in the use of collaboration tools since 2019, signaling a digital transformation that's reshaping the workplace landscape. Nearly 80% of workers now rely on these tools to maintain productivity, underscoring the critical role of technology in facilitating effective team collaboration across geographical divides​​.&nbsp;

<h3>Challenges in Remote Team Collaboration</h3>
Remote work has dramatically reshaped the collaboration landscape, bringing unique challenges that test the limits of team synergy and data security. Here's a rundown of the hurdles remote teams face, particularly through the lens of password management:

<ul>
<li>
Widespread Password Reuse: While <a href="https://www.darkreading.com/vulnerabilities-threats/password-reuse-abounds-new-survey-shows#:~:text=Though%2091%25%20of%20the%20respondents%20profess%20to%20understand%20the%20risks%20of%20using%20the%20same%20passwords%20across%20multiple%20accounts%2C%2059%25%20said%20they%20did%20so%20anyway.">91% grasp the dangers</a>, two-thirds persist in reusing passwords on various platforms, greatly amplifying security vulnerabilities. This practice facilitates cyberattacks' access to multiple accounts.
</li>
<li>
Inconsistent Security Protocols: Over half of employees <a href="https://www.securitymagazine.com/articles/92331-of-people-admit-they-reuse-the-same-password-for-multiple-accounts#:~:text=53%20percent%C2%A0of%20people%20admitting%20they%20use%20the%20same%20password%20for%20different%20accounts%2C%20which%20exemplifies%20poor%20password%20hygiene%2C%20according%20to%20a%20newly%20released%20report%20by%20identity%20company%20SecureAuth.">(53%) resort to reusing passwords for work accounts</a>, drawn by familiarity. Surprisingly, this habit extends beyond staff to business owners and executives, escalating security risks.
</li>
<li>
Cross-Use of Personal and Work Accounts: Nearly half of professionals (44%) <a href="https://www.securitymagazine.com/articles/92331-of-people-admit-they-reuse-the-same-password-for-multiple-accounts">use work devices for personal activities</a>, including risky activities like banking and illegal streaming. This behavior jeopardizes device security and corporate data confidentiality.
</li>
<li>
Lack of Cybersecurity Training: Many employees <a href="https://www.darkreading.com/vulnerabilities-threats/1-in-3-organizations-do-not-provide-any-cybersecurity-training-to-remote-workers-despite-a-majority-of-employees-having-access-to-critical-data#:~:text=Lack%20of%20knowledge,their%20human%20firewall.">lack tailored remote work cybersecurity training</a>, making them easy prey for sophisticated phishing attacks and cyber threats. The absence of a security-conscious culture amplifies vulnerabilities.
</li>
</ul>

<img src="https://cdn.buttercms.com/VYmHRjtmTgKlXch7IGkU" alt="undefined" width="549" height="366">

<h2 id="bestpractices">Best Practices for Implementing Password Management in Remote Teams</h2>

<h3>Establishing a Strong Password Policy</h3>
Establishing a strong password policy is not just a recommendation; it's a necessity to safeguard sensitive information from unauthorized access. Here are some best practices and strategic insights to enhance password management in your team:

<ol>
<li>
Longer Is Stronger: Encourage lengthy, <a href="https://teampassword.com/blog/tips-and-tricks-to-create-a-strong-password">complex passwords with over 12 characters</a>, including letters, numbers, and symbols, to enhance security and usability.
</li>
<li>
Scheduled Updates, Not Arbitrary Changes: Adopt a policy for password changes only upon suspicion of compromise, easing the burden on team members while maintaining security.
</li>
<li>
Banish Password Reuse: Ensure team members use distinct passwords for each account to prevent a ripple effect of compromise.
</li>
<li>
Educate on Password Sharing Risks: Avoid team members sharing passwords. Shared passwords weaken security, risking exposure of sensitive data and systems to breaches.
</li>
<li>
Privileged Access Requires Extra Caution: Apply stricter password rules for users with elevated access to prevent severe damage if their accounts are compromised.
</li>
</ol>

<h3>Utilizing Password Management Tools</h3>
<a href="https://teampassword.com/">TeamPassword</a>, LastPass, and 1Password shine as beacons in this realm, boasting robust AES-256 encryption for impenetrable data protection. Their cross-platform compatibility ensures seamless integration across various devices, enhancing user experience and ensuring no team member is left behind due to technical constraints. A standout feature is the centralized dashboard offered by these tools, providing administrators with a holistic view of team access, thereby streamlining management.

<h3>Regular Training and Awareness Programs</h3>
A Mimecast <a href="https://www.mimecast.com/blog/cybersecurity-awareness-training-results-in-greater-employee-engagement/#:~:text=Organizations%20that%20prioritize%20cybersecurity%20awareness%20training%20see%20high%20rates%20of%20employee%2Dreported%20emails%2C%20decreasing%20the%20likelihood%20of%20email%20threats%20entering%20the%20organization%20and%20simultaneously%20creating%20a%20burden%20on%20IT%20security%20staff.%C2%A0">study</a> highlighted that employees who receive consistent cybersecurity awareness training are significantly more adept at identifying and avoiding malicious links​​. This insight, along with the fact that cybersecurity awareness training significantly reduces the risk of data breaches and other cyberattacks​​, makes a compelling case for incorporating these strategies into your team's routine.&nbsp;

Engaging remote teams in training sessions need not be a drab PowerPoint marathon.&nbsp;

<ul>
<li>
Interactive Webinars: A dynamic platform where real-time Q&amp;A sessions make learning stick.
</li>
<li>
Gamified Learning Experiences: Who said learning can't be fun? Points, badges, and leaderboards galvanize learners.
</li>
<li>
Real-World Simulations: Practice makes perfect. Simulated phishing exercises test employees' mettle.
</li>
<li>
Microlearning Sessions: Short, sharp bursts of learning can be more digestible and less daunting.
</li>
<li>
Peer Learning: Encourage knowledge sharing among employees to foster a collaborative learning environment.
</li>
</ul>

<h3>Secure Sharing and Collaboration Practices</h3>
Given the dispersed nature of remote teams, sharing sensitive information and passwords securely is non-negotiable. To combat risks like Man-in-the-Middle (MITM) attacks and data breaches, primarily caused by phishing and compromised credentials, adopting robust password management practices is essential​​.

<ol>
<li>
Investing in a Business Password Manager: This is pivotal for securely sharing passwords and sensitive information. Advanced password managers provide zero-trust and zero-knowledge encryption, ensuring data shared remains secure​​.
</li>
<li>
Enforcing Strong Password Hygiene: Encourage practices like never reusing passwords, enabling multi-factor authentication (MFA), and using <a href="https://teampassword.com/blog/strong-password-generator">password generators</a> to create strong, unique passwords for each account​​.
</li>
<li>
Resetting Passwords Post-Employee Departure: To mitigate unauthorized access risks, promptly changing shared passwords when an employee leaves the company is crucial​​.
</li>
</ol>
<h3>Monitoring and Auditing Access</h3>
Monitoring and auditing access to passwords are essential practices for maintaining security in remote work environments. A significant portion of organizations recognizes the importance of <a href="https://www.coresecurity.com/resources/guides/2020-iam-report">identity and access management (IAM)</a> as part of their cybersecurity strategy, with many reporting a reduction in unauthorized access incidents upon implementing IAM solutions​​.&nbsp;

Effective password policies include complexity requirements, the prohibition of common passwords, the implementation of two-factor authentication, and regular password expiration​​. Regular audits are vital for assessing the adequacy of password controls and ensuring compliance with password usage standards.

<img src="https://cdn.buttercms.com/DquhOMIWQmKq6Sfb02OG" alt="undefined" width="551" height="367">

<h2 id="advancedstrategies">Advanced Strategies for Enhancing Security in Remote Work</h2>

<h3>Implementing Multi-Factor Authentication (MFA)</h3>
Multi-Factor Authentication (MFA) adds an essential layer of security that can significantly decrease the risk of unauthorized access by requiring additional verification beyond just a password.&nbsp;

<ol>
<li>
Evaluate MFA Effectiveness: Google reported that linking a mobile phone for extra verification could deter many unauthorized attempts, showcasing MFA's security benefits.
</li>
<li>
Understand Breach Statistics: As most breaches stem from external actors using stolen credentials, MFA emerges as vital in thwarting such threats.
</li>
<li>
Choose Phishing-Resistant MFA: Opt for MFA methods like <a href="https://www.descope.com/learn/post/fido2">FIDO authenticators</a>, resistant to phishing, for stronger security than easily intercepted SMS codes or OTPs.
</li>
<li>
Inventory and Enable MFA: Review all systems to identify those with MFA options. Prioritize activating MFA for sensitive data and high-access users.
</li>
<li>
Policy and Employee Education: Enforce MFA policy, educate staff on its significance, and provide guidance on effective usage, especially for sensitive apps.
</li>
</ol>

<h3>Role-Based Access Control (RBAC)</h3>
<a href="https://nordlayer.com/learn/access-control/role-based-access-control-implementation/">Role-Based Access Control (RBAC)</a> is a method where access to resources is assigned based on an individual's role within an organization, enhancing security by ensuring users have access only to what they need for their job functions. This method is instrumental in enforcing the principle of least privilege, simplifying workflows, and improving compliance with regulatory standards​​.

<ol>
<li>
Engage Key Stakeholders: Begin with thorough communication across departments to define role groups and necessary access rights​​.
</li>
<li>
Develop a Clear Access Control Strategy: Outline your goals, considering critical assets and potential organizational changes​​.
</li>
<li>
Identify Potential Challenges: Look for obstacles such as inconsistent use of multi-factor authentication or various operating system formats​​.
</li>
<li>
Map Out Access Control: Catalog all assets requiring access controls, grouping users into role groups for easier privilege management​​.
</li>
<li>
Assign Roles and Privileges: Populate the RBAC system with roles, applying the principle of least privilege to limit user access​​.
</li>
<li>
Decide on RBAC Management Policies: Establish how roles will be audited to prevent privilege creep and ensure compliance​​.
</li>
<li>
Implement and Monitor: Roll out the RBAC system gradually, addressing any issues as they arise and adjusting based on feedback​.
</li>
</ol>

<h3>Integrating Single Sign-On (SSO)</h3>
Integrating Single Sign-On (SSO) within an organization's password management framework brings a multitude of benefits, particularly in enhancing both security and user experience in remote team collaborations. SSO simplifies the login process, allowing users to access multiple applications with a single set of credentials, thus reducing the cognitive load and improving operational efficiency.

<ol>
<li>
Enhanced Productivity: SSO can significantly reduce the time employees spend logging into various applications, directly increasing work efficiency.
</li>
<li>
Improved Security: SSO boosts security by promoting stronger passwords, as users manage just one. Pairing SSO with Multi-Factor Authentication (MFA) or Risk-Based Authentication (RBA) heightens security.
</li>
<li>
Centralized Control Over User Access: SSO simplifies managing user access centrally, facilitating easy granting or revoking of access, vital for secure IT environments.
</li>
<li>
Reduction in IT Support Costs: SSO reduces password-related support requests, cutting IT support costs. Gartner suggests <a href="https://www.integrate.io/blog/benefits-single-sign-on-authentication/#:~:text=20%25%20to%2050%25%20of%20IT%20help%20desk%20calls%20are%20for%20password%20resets%20(Gartner).">20% to 50% of help desk calls</a> involve password resets.
</li>
<li>
Mitigation of Password Fatigue: SSO tackles password fatigue by minimizing the number of passwords users must remember, boosting security and satisfaction.
</li>
</ol>

<h2 id="futureof">The Future of Password Management and Remote Collaboration</h2>

<h3>Emerging Trends and Technologies</h3>
<a href="https://teampassword.com/blog/what-is-a-passkey-complete-guide">Passwordless authentication methods</a> such as biometric verification, single sign-on (SSO), and federated identity management are paving the way for a more secure and efficient remote work environment. These technologies reduce the risk associated with traditional passwords, such as password fatigue, reuse across multiple accounts, and vulnerability to cyber attacks. By embracing passwordless authentication, organizations can improve their security posture while also making it easier for employees to access the applications and data they need without the hassle of remembering complex passwords​​​.

<h3>Integrating Password Management with Other Collaboration Tools</h3>
Incorporating password management into remote teams' collaborative setup isn't just about organizing passwords&mdash;it's about unleashing teamwork's full potential in digital workspaces. Seamless integration of <a href="https://www.broadbandsearch.net/definitions/password">password</a> tools with collaboration platforms like Trello, Slack, and Google Drive revolutionizes teamwork. It's like providing a master key, ensuring no one gets locked out at inconvenient times.

The magic occurs as these tools sync effortlessly, streamlining workflows and boosting productivity. Picture a world where accessing shared project documents doesn't involve frantic password searches but secure, automatic logins, fostering uninterrupted collaboration. It's not just about convenience; it's a productivity game-changer. Teams can focus on innovating, collaborating, and delivering results.

<h2>The Bottomline</h2>
In the dynamic realm of remote collaboration, a solid password management strategy is akin to a well-oiled machine: it keeps the cogs turning smoothly. Remember, "Teamwork makes the dream work," but only if security isn't an afterthought. IT managers, CEOs, and COOs, it's time to lead the charge. Keep evolving those strategies&mdash;after all, in the world of remote work, the only constant is change.

<h2>Boost Password Security With TeamPassword</h2>
TeamPassword is a powerful password manager that streamlines password security for individuals and teams. With TeamPassword, you can generate and store strong, unique passwords for all your online accounts in an encrypted vault. No more struggling to remember complex passwords or resorting to unsafe practices like writing them down.
Additionally, TeamPassword offers features like secure password sharing with team members and two-factor authentication for an added layer of protection. Whether you are an individual seeking better password management or a team striving to enhance cybersecurity, TeamPassword has the tools you need.
<a target="_blank" rel="follow noopener" href="https://app.teampassword.com/signup">Get started with TeamPassword today</a>&nbsp;and elevate your password security to new heights. Safeguard your digital identity, protect sensitive information, and enjoy a more seamless and secure online experience.&nbsp;

Password managers provide safe, easy access to the tools remote teams rely on. Read on to find out what to look for and how best to use one!

Team collaboration in remote work is more than video calls and shared documents. It's also about accessing the ...

The Role of Password Management in Remote Work

Team collaboration in remote work is more than video calls and shared documents. It's also about accessing the tools you need to do the job - and doing so safely. Password managers are the unsung heroes of the remote workforce toolbox. They not only protect your team but give them near-instant access to the tools they need. No more chasing down logins! This article explains how these tools work and how to maximize their use on your team.

Mastering Team Collaboration: The Role of Password Management in Remote Work

The technological era has brought numerous benefits to many businesses. Some areas that rely on technical solutions today include communications, product design, logistics, financial services, and marketing.

But while the use of technology has increased drastically over the last few decades, so has the threat of cyber attacks.&nbsp;

As more businesses become aware of different tactics and cyber security measures improve, hackers create increasingly advanced attacks that threaten company data more than ever.

In fact, <a href="https://www.cyberark.com/resources/blog/cybersecurity-predictions-for-2024-and-beyond%20of%20all%20cyberattacks.">CyberArk research</a> predicts that session hijacking will account for 40% of all cyberattacks in 2024, while 30% of organizations will see an increase in data breaches linked to credential theft.

Why does this matter? Businesses face costly shutdowns if they&rsquo;re victims of an attack, not to mention potential compensatory damages or fines. While software solutions are available, having a fully comprehensive strategy is more effective.

But cybercriminals show no signs of slowing down in 2024. And with the popularity of new tools like AI, a rise in the use of the Internet of Things, and cyberattacks becoming increasingly sophisticated, there has never been a more crucial time to create a cybersecurity policy.&nbsp;

Don&rsquo;t know where to start? Our guide will help you create a robust policy to protect your business, employees, and customers.
[Table of Contents]
<ul>
<li><a href="#whatis" rel="follow">What is a cybersecurity policy?</a></li>
<li><a href="#whyneedpolicy" rel="follow">Why do businesses need a cybersecurity policy</a></li>
<li><a href="#typesof" rel="follow">Types of cybersecurity policies</a></li>
<li><a href="#howtocreate" rel="follow">How to create a cybersecurity policy</a></li>
<li><a href="#putintopractice" rel="follow">How to put your policy into practice</a></li>
</ul>
<h2 id="whatis">What is a cybersecurity policy?</h2>

A cybersecurity policy defines the IT systems and data assets that your business wants to protect. It also identifies the type of threats that could occur and how to respond to them.&nbsp;

<img height="311" width="553" src="https://lh7-us.googleusercontent.com/o_62YzGMaJRJR3-ShgVmOIZzkzfmp8l_22G2xnqC1uF_AmBttTNL1kavU2pGhL41jd0W9JP9ZQjOwJduF9yoQkeVTi3m0ulHI7noEx69vnr2kCtCtJ7I9YIG_smHmVKWU2ERftgGHXxJscPd3S1EIek">
Free to use image sourced from Unsplash

The policy aims to protect the confidentiality, integrity, and availability of the company&rsquo;s data. This applies to all business areas, from password-protected databases to ensuring encryption for your <a href="https://www.dialpad.com/products/cloud-phone-system/">cloud phone system features</a>.

The policy outlines the key responsibilities of everyone within the organization and how they should protect data and avoid breaches.
<h2 id="whyneedpolicy">Why do businesses need a cybersecurity policy?</h2>

A cybersecurity policy is an essential part of running a modern company, whether a <a href="https://teampassword.com/blog/small-business-cybersecurity-checklist">small business</a> or a large one. Here are a few reasons why.
<ol>
<li>
<h3 role="presentation">Protect your organization&rsquo;s reputation</h3>
</li>
</ol>

Exposing your business to a data breach and then failing to respond effectively will lead to a lack of trust among customers and staff. It also makes it harder to attract new customers and employees who don&rsquo;t believe you take data privacy seriously.

A robust cybersecurity policy reduces the risk of a data breach and gives you a clear path for managing cyber threats if you do fall victim to attack. This, then, increases customer and employee faith in your company.
<ol start="2">
<li>
<h3 role="presentation">Reduce chances of a shutdown&nbsp;</h3>
</li>
</ol>
A cyber attack can be devastating for a business. Having to shut down operations is a financial strain not all companies can afford to face. The standards set out in the policy ensure that employees understand their roles and how to prevent attacks. Reducing the likelihood of an attack ensures business continuity.
<ol start="3">
<li>
<h3 role="presentation">Ensure legal compliance</h3>
</li>
</ol>
As a response to increased threats, more laws are coming into effect. Legislation covering data protection is becoming stricter, and you must take the necessary steps to protect personal data. Failure to have appropriate protective measures can lead to hefty penalties and fines. A thorough cybersecurity policy should take into account up-to-date laws and regulations.
<h2 id="typesof">3 types of cybersecurity policies</h2>

Cybersecurity policies depend on the organization&rsquo;s needs and, as such, have different objectives and areas of focus. There is no one-size-fits-all approach, but cybersecurity policies generally fall into the following three categories.
<ol>
<li>
<h3 role="presentation">Program or master policy</h3>
</li>
</ol>
This blueprint for the entire organization clearly states objectives and execution procedures to protect digital assets against an attack. These policies are written at a high level and consider future threats, which means they can be updated less frequently. A program policy takes into account the following:
<ul>
<li>
Software updates and upgrades (including anti-virus and security updates)
</li>
<li>
Data backup
</li>
<li>
Malware threats
</li>
<li>
Disaster response and recovery plans
</li>
<li>
<a href="https://teampassword.com/features">Password management</a>&nbsp;
</li>
</ul>
<img src="https://cdn.buttercms.com/1SktXwyRiKLMXnt7FNQN" alt="undefined" width="531" height="309">
TeamPassword's intuitive user-interface
<ol start="2">
<li>
<h3 role="presentation">Issue-specific policy</h3>
</li>
</ol>
As the name suggests, an issue-specific policy provides a more in-depth exploration of specific issues and threats. In practice, this could include specific security policies for networks, <a href="https://teampassword.com/blog/byod-policies-cybersecurity-risks">personal devices</a>, or remote access. A remote access policy, for example, might specify that employees use a remote access VPN.

<ol start="3">
<li>
<h3 role="presentation">System-specific policy</h3>
</li>
</ol>
You would write this type of policy for a specific system, such as a piece of equipment, <a href="https://www.dialpad.com/glossary/virtual-pbx/">virtual PBX software</a>, database, firewall, or web server. System-specific policies often relate to critical people who operate the systems, with IT and security personnel giving their input to design them.

<h2 id="howtocreate">How to create a cybersecurity policy for your company</h2>
It&rsquo;s one thing to understand what a cybersecurity policy is. It&rsquo;s another to create one. Here are a few essential things to factor into your policy.
<ol>
<li>
<h3 role="presentation">Define the purpose and objectives</h3>
</li>
</ol>
Having a clear reason and set of objectives before creating a cybersecurity policy helps ensure you make one with all the correct elements. The policy should cover realistic actions that employees will understand. Having a clear mission statement can help clarify why the policy is so important to everyone in the organization.

<img height="439" width="585" src="https://lh7-us.googleusercontent.com/YGbKav8FfAUfkM-FLz7IjLYBoky0xaY9Xr3HQogycarOa1hU7Cx14L0ntMKKQC5XcYnOA4C0ealrVopV3kp9jF2dZaRv2khlT2xRqEOnNIFi-pT2kRkmI0WV-EO-W4EDa8SXIIfzTduw0BLiEOD1lxA">
Free to use image sourced from Unsplash
<ol start="2">
<li>
<h3 role="presentation">Identify risks and threats</h3>
</li>
</ol>
These may differ for each business, so it&rsquo;s important to consider where your company&rsquo;s vulnerabilities lie. This may involve conducting a thorough assessment of the business&rsquo;s digital assets. Some key questions to answer as part of a review or assessment include:
<ul>
<li>
What threats are common in my industry?
</li>
<li>
What threats could have a damaging impact on my business?
</li>
<li>
What channels are attackers likely to use?
</li>
<li>
Who is the policy for?
</li>
<li>
How does it tie into our core business objectives?
</li>
</ul>

The answers to these questions will provide a framework for your cybersecurity policy.

<ol start="3">
<li>
<h3 role="presentation">Set realistic and enforceable goals</h3>
</li>
</ol>
Any goals should be realistic for your workforce to keep on top of, and any actions should be feasible. So, consider the systems that need protecting, your budget, and your available staff. Overloading employees with unnecessary tasks can affect performance, so a staged approach to implementing cybersecurity policies is worth considering.

For the policy to be successful, it must be enforceable. If not, it&rsquo;s a waste of time. Linking it to your disciplinary policy may help, given the severity of the consequences.

<ol start="4">
<li>
<h3 role="presentation">Ditch the jargon</h3>
</li>
</ol>
Most people who need to understand cybersecurity policies won&rsquo;t be technical professionals. For that reason, it&rsquo;s crucial to use clear language and avoid technical terms or acronyms that may not be familiar to the majority of employees.&nbsp;

Doing this means all teams and departments will understand the policy. Clearly communicating with employees helps create a <a href="https://showmypc.com/blog/Creating-a-Strong-Cybersecurity-Culture">cybersecurity culture</a> throughout the entire organization, which will go a long way in protecting the business from advanced threats.

<img height="331" width="496" src="https://lh7-us.googleusercontent.com/ZgAaiVharrieD0MbKStUoHTQ4xs46ohkw6XBuLLejI8qC7NzJxkA6tEBv4UU2-CJdxfupHtsxpaxBO7WToyRKbd2aZePZaFFH3BI_LBApeDlBYuF4AO96Rvz5nxvnc7G1w6xF_kNswgCQu2QigYNxS8">
Free to use image sourced from Unsplash
<ol start="5">
<li>
<h3 role="presentation">Align with internal and external compliance requirements</h3>
</li>
</ol>
One essential objective of the policy should be to act in line with your <a href="https://www.databricks.com/discover/data-governance">data governance security</a> approach as well as external regulations. On top of data protection rules, there are industry-specific ones you must comply with. It&rsquo;s important to know what these are and act accordingly.

As we mentioned earlier, legislation changes regularly. Stay on top of any changes relevant to your industry, business, and customers, regularly review your policy to ensure it&rsquo;s up-to-date, and keep staff well-informed.

<ol start="6">
<li>
<h3 role="presentation">Have a customer response plan</h3>
</li>
</ol>
In the event of a security breach, your customers will likely have concerns. Naturally, they&rsquo;ll want to know which of their personal details were exposed.&nbsp;

With this in mind, you must plan how you&rsquo;ll respond. What information will you share with customers? How will you resolve the issue? How will you inform customers of a breach and share the relevant information?&nbsp;

As well as having an emergency call center, businesses can utilize <a href="https://www.dialpad.com/blog/ai-virtual-assistant/">AI virtual assistant technology</a> to keep customers informed. You can train these to provide automated answers to common customer questions about the breach and provide general information that might impact your customers moving forward.
<h2 id="putintopractice">How to put your policy into practice</h2>

Once you have a cyber security plan, it&rsquo;s time to put it into practice. This involves several key steps.

<h3>Test your approach</h3>
Why wait for a real attack to see if your policy works? Simulated testing can highlight weaknesses in your digital infrastructure so you can fix any issues before a hacker finds them. Testing also puts employees&rsquo; skills into practice and ensures everyone knows what to do in the event of a real data breach.

<h3>Train staff</h3>
Once the policy is ready, it&rsquo;s important to offer staff training. Employees should be clear on what information can be shared and what can&rsquo;t as well as how to handle sensitive data and confidential assets. They should also know what counts as acceptable use for online access and personal devices.&nbsp;

<img height="402" width="603" src="https://lh7-us.googleusercontent.com/tdIuLQ9dRWJgl1VZA0F_84wPTSKk9bPrLGq3RGNp5MiyP0kteR2_V-N8wuQL1EtRRW--cYSg-8wAgf9tlswKWGrtBHAO8jQyOYbf7vIrzaYxMR9pfqCcklHypRcv47jt1kjoHT5LqfF_9clWLPVhPgE">
Free to use image sourced from Unsplash
<h3>Update your policy regularly</h3>
As cyberattacks become more sophisticated, it&rsquo;s crucial to keep ahead of the game by identifying potential threats and updating the policy regularly. Senior leaders, IT experts, and relevant department leaders should work together to keep the cybersecurity policy up-to-date. It&rsquo;s not just the threats that change; updating software or even buying a new <a href="https://www.onlydomains.com/domain-names">domain name</a> can be enough to prompt a security review.

<h2>Final thoughts</h2>
A cybersecurity policy is essential for any modern business, particularly as cyber attacks advance in 2024.&nbsp;

Regardless of your company size, location, or sector, there&rsquo;s a chance you could have security vulnerabilities. By taking reasonable measures, highlighting threats, and training staff, you can significantly reduce the likelihood of a data breach or reduce the impact if you do have one.&nbsp;

A cybersecurity policy should take a whole business approach. Everyone from senior management to employees on the shop floor should be onboard in sharing the importance of protecting business assets. Creating a culture of cybersecurity comes from communication and training. If you get it right, it will be one of the best weapons for protecting your business.

As with most things, preparation is better than the cure.

Cyberattacks are becoming more sophisticated. Here’s how to protect your business and customers with a robust cybersecurity policy.

With cyberattacks predicted to become more sophisticated in 2024, here’s how to protect your business and customers with ...

How to Create a Company Cybersecurity Policy in 2024

With cyberattacks predicted to become more sophisticated in 2024, here’s how to protect your business and customers with a robust cybersecurity policy.

How to Create a Company Cybersecurity Policy [in 2024]

We often focus on external cyber threats, but what about threats from within?

With <a href="https://surfshark.com/blog/data-breach-statistics-2022-q3">108.9 million</a> accounts reportedly breached in Q3 2022 alone, mitigating the risk of a data breach should be high on any business owner's agenda. But with the increase in remote work, it&rsquo;s harder than ever before to keep an eye on internal threats.

In this article, we&rsquo;ll look at what insider threats are, how to spot them, and crucial steps to prevent them.

[Table of Contents]
<ul>
<li>
<a href="#whatare" rel="follow">What are insider threats?</a>
</li>
<li>
<a href="#howto" rel="follow">How to detect existing insider threats</a>
</li>
<li>
<a href="#preventby" rel="follow">Five ways to prevent insider threats</a>
</li>
</ul>
<h2 id="whatare">What are insider threats?</h2>
An insider threat refers to a security risk caused by any individual, third-party, or entity that has access to confidential data, files and applications. This could be through a back door in a <a href="https://www.dialpad.com/products/virtual-call-center/">virtual call center platform</a>, clever social engineering, or simply weak passwords.

These threats are growing increasingly common - sometimes, they&rsquo;re an accident or the actions of a disgruntled individual. However, they can also be part of a larger scheme where outside parties target and approach your staff.

<img height="393" width="624" src="https://lh7-us.googleusercontent.com/qcBte0DJWzJ63D0YdaALOs1sASWutaUdp_F--P_YsMgwivgzhCp7CSrr-WtQH-JXytFjcYm_7Pi5kZ3HhMm02yN9h0RYw1am4pMb0S8URXoM95t9UigwJcBBbb-2BK-jl7lGvaUjpS-6YJG0_VEUqpI"> <a href="https://www.hitachi-id.com/hubfs/Hitachi_ID_Resources/Marketing_Content_Library/Infographics/Infographic__Employees_Have_Been_Approached_to_Assist_in_Ransomware_Attacks_2021_10_23.pdf">Image</a> from Bravura Security&rsquo;s report

<h3>What are the Types of Insider Threats?</h3>
In general, we can classify most insider threats into three categories.
<ol>
<li>
<h3 role="presentation">Malicious insider threats</h3>
</li>
</ol>
Some bad actors may be current or former employees, third parties, or partners. These criminal and malicious insiders use their privileged access to intentionally steal company data or intellectual property for revenge, fraud, blackmail, sabotage, and even espionage.

One such threat is departing employees stealing trade secrets. This is a tricky one to monitor, with even computer security software giant McAfee filing a lawsuit against three ex-employees who had moved confidential data like customer lists, sales tactics, and pricing data to unauthorized USBs and email addresses.
<ol start="2">
<li>
<h3 role="presentation">Negligent insider threats</h3>
</li>
</ol>
Employees who lack cybersecurity awareness are often the source of negligent insider threats due to carelessness or inexperience.

A small-scale example of a negligent insider is when an employee breaches cybersecurity protocols by leaving their computer unlocked in a busy office environment. At the other end of the scale, Pegasus Airline reported in 2022 that a misconfigured database accidentally exposed 23 million sensitive files - including insurance documents and plain-text password information.

Read more: <a href="https://teampassword.com/blog/what-is-password-encryption-and-how-much-is-enough">What is password encryption and how does it work?</a>
<ol start="3">
<li>
<h3 role="presentation">Accidental insider threats</h3>
</li>
</ol>
Although most accidents contain a degree of negligence, accidental insider threats are usually oblivious that they've been compromised in the first place.

An example of an unintentional threat is an <a href="https://www.realvnc.com/en/discover/remote-support/">online remote support</a> agent mistyping an email address and sending confidential business secrets to a competitor. They might not even notice this event has occurred until the competitor acts. This is an unfortunate, unintentional accident - but a threat, nonetheless.

<img height="293" width="440" src="https://lh7-us.googleusercontent.com/C9Cq_3iM5Vfla4BuBFuQ9JlRc7F-HtwDMqcTOeL7qle94rurtkSRAn3Ri7ZEs-jbHZD_szgJ-6FYVRxsJ-rxHTm3PIHhLzwVV47-2fwj-36kmUhR-WTrHniZLP-mWGy0naSdkwNyM53RdNGoIWKS_fk">
Free to use image from Unsplash
<h2 id="howto">How to detect existing insider threats</h2>
Insider threats are increasingly difficult to detect because they have legitimate access to the system and data. As they say, prevention is better than cure. But what if you have potential threats within your business? Here are three ways to spot any existing risks:
<ol>
<li>
<h3 role="presentation">Audit, Audit, Audit!</h3>
</li>
</ol>
An effective insider threat security audit should pinpoint any vulnerabilities, close any backdoors, and eliminate any flaws in the system.

To get the most from your security audit checklist, the following points should be considered: 
<ul>
<li>
Company security policies
</li>
<li>
Security policy training&nbsp;
</li>
<li>
Computer software and hardware asset lists
</li>
<li>
Password training and implementation
</li>
<li>
Bring Your Own Device (BYOD) plans.
</li>
<li>
Automated software patch management
</li>
</ul>

Auditing these aspects of your business should highlight any areas that might be at risk and let you make changes before they become a threat. For instance, your BYOD policy might have no restrictions on how data can be downloaded. This means that if someone did download confidential data, they could easily share it - and you may have no way of tracking it. To counter this, you could make data accessible only through authorized apps, with no option to download the data.

Read more: <a href="https://teampassword.com/blog/what-is-a-security-audit-and-does-my-business-need-one">What is a Security Audit and Does My Business Need One?</a>
<ol start="2">
<li>
<h3 role="presentation">Review how you organize your data</h3>
</li>
</ol>
Data is valuable, and that&rsquo;s why it&rsquo;s usually the target of insider threats. You should review how data is accessed in your audit, but it&rsquo;s worth going beyond that. Access policies can help minimize risk, but you're still open to potential breaches without a strong data quality management framework in place.

Take stock of your existing storage system, any data-related processes, and what exactly you collect. Is there sensitive data being gathered that you don&rsquo;t strictly need? Remove it, and you remove one area of interest to malicious actors. Is your data stored on-site? Consider moving it to a secure cloud solution to reduce physical threats.&nbsp;
<ol start="3">
<li>
<h3 role="presentation">User behavior and activity monitoring software</h3>
</li>
</ol>
User behavior analytics (UBA) are used to gather valuable observations on how users are behaving. It&rsquo;s often used alongside user activity monitoring (UAM), which gives you insights into what websites are being accessed, among other things.

If you have this in place, you will be able to see any staff that could be a threat - and again, this doesn&rsquo;t have to be malicious. It could be entirely accidental. So, if you notice a particular user keeps mistyping your <a href="https://www.onlydomains.com/domains/New-Zealand/.co.nz">.NZ domain from Only Domains</a>, and doesn&rsquo;t notice when it takes them to the wrong place, you can intervene with targeted training before it becomes a problem.

<img height="285" width="427" src="https://lh7-us.googleusercontent.com/uQ1iuyrw1WWZ8WCek9bgUcdeQ-CHBZPfH0YYvBRQyLdeRnluEutCxnQEQdXaol_kzM5kmHyd1f2qLw3dbp_-le-wbL_YVIdT2iYoxO2IrmRnRBdw7rPI0vfU0rPXaygeYbpbxU96hZU__RZ5SgVivd0">
Free to use image from Unsplash
<h2 id="preventby">Five ways to prevent insider threats</h2>
We&rsquo;ve spoken about how to address existing risks, but how do you prevent future ones? Here are five important steps to consider.
<ol>
<li>
<h3 role="presentation">Develop security policies</h3>
</li>
</ol>
Developing a robust security policy for insider threats is essential for protecting all sensitive data and company assets. This should cover everything from your public websites to your intranet and CRM tools.&nbsp;

They should be broad and encompass areas like:
<ul>
<li>
Password requirements
</li>
<li>
BYOD and other hardware restrictions
</li>
<li>
Data management
</li>
<li>
Acceptable use&nbsp;
</li>
<li>
Remote access&nbsp;
</li>
<li>
Permission-based access
</li>
</ul>

Ideally, you should work with security specialists to design these policies, which may include bringing in external consultants. This should also not be treated as a &lsquo;one-off&rsquo; - instead, this should be an ever-evolving document that changes in response to new software and the most up-to-date cybersecurity trends.
<h3>2. Company-wide training</h3>
Knowledge is power, especially in the complex world of <a href="https://teampassword.com/blog/how-to-talk-to-remote-employees-about-cybersecurity">cybersecurity</a>. Every employee in your business, not just your IT staff, should be provided with training about insider threats (and cybersecurity more broadly).&nbsp;

This is one of the best ways to combat threats caused by negligence or by accident. As well as providing company-wide training, it&rsquo;s worth running smaller, targeted sessions based on particular needs as well. For instance, do your sales department regularly take down personal details from your customers? Then they should be trained in data privacy methods.
<h3>3. Password rules and restrictions</h3>
Ultimately, passwords are the first line of defense against potential insider threats. So, establishing a strong password culture within your team will help keep them at bay. Make sure that your staff aren&rsquo;t reusing passwords across multiple apps and sites, and provide details on what makes a strong password.

The safest and easiest way to manage your company's passwords is by using a password manager, like <a href="https://teampassword.com/" rel="follow">TeamPassword</a>. Password managers provide an encrypted environment where your employees can create, store, and share login details and other sensitive records.

This should also factor into your software purchases. For instance, the <a href="https://www.dialpad.com/blog/contact-center-software">best contact center software</a> should include two-factor or multi-factor password authentication to remain secure - and if it doesn&rsquo;t, you should avoid it! Ensuring the tools you provide have strong password protection and encryption protect your employees, and in some instances, can even make their jobs easier.&nbsp;

<img height="340" width="418" src="https://lh7-us.googleusercontent.com/IUQcMsO8VybHauf2jHuac6UUfUcs755Q91F69_urdyXIKi_t5Z4nYbytUFLYqUmtQuPL6pqEk0r4lyKRsAK524R4t_V8lBJSZNsJjkQjPbSKuuqIYes0q98qvWxnK2BjcsmkWf_FAC5_kF70jr5QpMs">
<a href="https://xkcd.com/936">Image</a> from XKCD
<h3>4. Clear employee exit strategy</h3>
Having solid strategies in place for departing employees is just as important as having an onboarding process. Not only does it allow you to gather feedback through exit interviews, it also gives you the chance to reduce potential threats.&nbsp;

Some methods that you can use during offboarding include:
<ul>
<li>
Immediately delete account access after their departure
</li>
<li>
Deactivate mobile app access from personal devices
</li>
<li>
Inform relevant parties about the departure
</li>
<li>
Change shared login details
</li>
</ul>

This is particularly important in cases where an employee has been fired or let go - but it should be applied across the board.
<h3>5. Physical security methods</h3>
If all else fails, regularly backing up your data means you won't lose any important information, even if your systems are compromised. Most tools, such as <a href="https://www.dialpad.com/glossary/outbound-call-center/">outbound call center software</a> or data analysis platforms, come with cloud storage options, and it&rsquo;s worth making use of them.

However, not everything can be kept in the cloud - staff might have laptops with confidential data on them, or you might have some new product prototypes in the office. It&rsquo;s important to factor in physical threats just as much as digital ones.

Restrict access to your office via keycards or codes, and provide members of staff with safe places to store technology if needed. It&rsquo;s important to include this aspect in your training too - people tend to be nice and might be inclined to hold a door open to a visitor. This kind of &lsquo;social engineering&rsquo; can be used to gain access to off-limits areas.&nbsp;
<h2>What now&hellip;?</h2>
Early threat detection and mitigation is essential for your organization's survival and future success.

Providing employees, stakeholders, and board members with the right knowledge to detect and protect against insider security breaches can help shore up your defenses. Take the time to create clear security policies and design a clear offboarding process. Just remember: insider threats are always evolving, and you should too.

What are insider threats, and why are they dangerous? Learn what they are, how to detect them, and crucial steps to prevent them right here.

What are insider threats, and why are they dangerous? Learn what they are, how to detect them, and ...

How to Prevent Insider Threats Within Your Organization

Photo by <a href="https://unsplash.com/@towfiqu999999?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText">Towfiqu barbhuiya</a> on <a href="https://unsplash.com/photos/em5w9_xj3uU?utm_source=unsplash&amp;utm_medium=referral&amp;utm_content=creditCopyText">Unsplash</a> &nbsp;
Cybercriminals are constantly developing increasingly sophisticated password-cracking/hacking methods. It is now possible to apply AI to crack simple passwords without fuss. You can find proof in emerging AI solutions like PassGAN, which cracked over half of the common passwords fed to its system&nbsp;<a target="_blank" href="https://www.spiceworks.com/tech/artificial-intelligence/news/passgan-ai-password-cracking-time/" rel="noopener">in under 60 seconds</a>. The staggering developments in AI password cracking undoubtedly raise newfound security concerns for many IT teams and company decision-makers.&nbsp;
Highly hackable passwords essentially leave the proverbial door open for major system breaches within your organizational network. These often result in catastrophic consequences for sensitive data and company assets, and not forgetting the far-reaching dangers of identity theft. &nbsp;
Here are five critical insights about the rapidly evolving developments of AI password cracking:
<ul>
<li>
Your password is 100% crackable by AI as long as it has been breached or leaked.
</li>
<li>
Advanced AI password-cracking tools can bypass&nbsp;<a target="_blank" href="https://www.rd.com/article/ai-password-cracking/#:~:text=Additionally%2C%20the%20AI%20cracked%2051,take%20online%20security%20more%20seriously." rel="noopener">81% of common passwords&nbsp;</a>within a month, and most of those coded strings within a day.&nbsp;
</li>
<li>
Top AI password cracking enables perpetrators to hide behind a veil of secrecy while they automate their breaching activities, making them more elusive than ever.&nbsp;
</li>
<li>
AI password cracking tools advance their capabilities with breached password data. So, it is vital for your team to follow the latest cybersecurity practices for optimal protection. &nbsp;
</li>
<li>
Your team can significantly reduce the risk of AI password cracking by optimizing regular password hygiene practices.&nbsp;
</li>
</ul>
Our guide shares how AI password cracking works, other cybersecurity threats to your company, and the best practices in password hygiene for preventing these highlighted issues. &nbsp;

<h2>Table of Contents</h2>
<ol>
<li><a href="#canAI" rel="follow">Can AI Be Used to Crack Passwords?</a></li>
<li><a href="#otherthreats" rel="follow">Other Threats to Consider Beyond AI Password Cracking</a></li>
<li><a href="#howtoprotect" rel="follow">How to Protect Your Passwords: 5 Critical Tips</a></li>
</ol>

<h2 id="canAI">Can AI Be Used to Crack Passwords?</h2>
Modern cybercriminals may use emerging AI solutions like PassGAN to crack the most common passwords with unmatched ease. These advanced password crackers operate differently from conventional password-guessing tools based on human-generated rules.&nbsp;
Instead, these hacking tools function Like&nbsp;<a target="_blank" href="https://www.zdnet.com/article/how-does-chatgpt-work/" rel="noopener">AI chatbots capable of improving</a>&nbsp;their performances based on machine learning. Advanced password-cracking software like PassGAN "learn passwords" through artificial neural networks that teach computers to process data in a way similar to the human brain. Specifically, PassGAN distinguishes the patterns between fake passwords (fed from data sets) and actual breached passwords to anticipate and crack future passwords. In other words, AI password cracking functions adaptively and can pose a significant threat to unprepared security systems.&nbsp;
<img src="https://cdn.buttercms.com/LHtWjX8Qd63gcpANHAcS" alt="undefined">
<h2 id="otherthreats">Other Threats to Consider Beyond AI Password Cracking</h2>
AI password cracking joins a long<a target="_blank" href="https://teampassword.com/blog/five-most-common-password-attacks" rel="noopener">&nbsp;list of cybersecurity threats</a>&nbsp;that continues to expand with more advanced technical capabilities. The following are some of the most prevalent threats to look out for when planning your company&rsquo;s cybersecurity protection and password management.
<h3>Phishing</h3>
Phishing refers to the social engineering method of deceiving users often by assuming a false identity that instills trust. Disguised attackers then leverage trusted user interactions to steal private information and credentials.&nbsp;
The malicious act of phishing remains the most common form of cybercrime and is expected to affect&nbsp;<a target="_blank" href="https://www.getastra.com/blog/security-audit/phishing-attack-statistics/#:~:text=Phishing%20email%20statistics%20suggest%20that,attack%20occurring%20every%2011%20seconds." rel="noopener">33 million online records in 2023</a>&nbsp;with attacks occurring every 11 seconds.&nbsp;
<h3>Brute Force Attacks</h3>
As the term might suggest, brute force attacks refer to the continuous bombardment of multiple passwords via trial and error until the security system finds a match. Brute force attackers usually input various combinations of commonly used passwords to increase the chances of infiltrating an account or network. Some attackers may rely on advanced scripts and bots for submitting multiple password attempts at a rapid rate.
<h3>Dictionary Attacks</h3>
Similar to brute force attacks, however, attackers take a more methodical approach by narrowing password attempts based on terms associated with the user. For instance, cybercriminals may include the words and characters found in a user&rsquo;s email address or the name of their pet (possibly inferred&nbsp;<a target="_blank" href="https://www.linkedin.com/pulse/how-keep-your-social-media-accounts-secure-from-burton/?trk=pulse-article_more-articles_related-content-card" rel="noopener">from their social media profiles</a>).&nbsp;
<img src="https://cdn.buttercms.com/CDgHrHpNSKSHz92iX6L1" alt="undefined">
<h2 id="howtoprotect">How to Protect Your Passwords: 5 Critical Steps</h2>
Reliable<a target="_blank" href="https://teampassword.com/blog/ultimate-guide-to-password-security-teampassword" rel="noopener">&nbsp;password hygiene routines&nbsp;</a>can help safeguard your precious company network and account against evolving AI tools. We look at&nbsp;<a target="_blank" href="https://teampassword.com/blog/your-passwords-arent-safe-unless-youre-taking-these-5-steps" rel="noopener">five effective measures</a>&nbsp;that you can implement to keep AI password cracking at bay.&nbsp;
<h3>Stick With Strong Passwords</h3>
<a target="_blank" href="https://teampassword.com/blog/tips-and-tricks-to-create-a-strong-password" rel="noopener">Strong passwords</a>&nbsp;make it extremely difficult for AI to guess their combination. Lengthy password strings that contain at least 15 characters and two instances of alphabets (including upper and lower case alphabets) numbers, and symbols like exclamation marks are effective because they keep AI guessing due to their complexity and unpredictability.&nbsp;
<h3>Don't Reuse Passwords Across Accounts</h3>
The most complex passwords are ineffective (and risky) if they&rsquo;ve been stored in a breached database. Industry research shows that&nbsp;<a target="_blank" href="https://us.norton.com/blog/privacy/password-statistics#:~:text=More%20than%2080%25%20of%20confirmed,to%20their%20accounts%20or%20devices." rel="noopener">80% of confirmed data breaches</a>&nbsp;result from stolen, weak, or reused passwords. Advanced AI software can<a target="_blank" href="https://www.reuters.com/article/us-dunkin-brnds-new-york-idUSKBN2662PX" rel="noopener">&nbsp;leverage leaked information</a>&nbsp;to crack your password code in seconds through brute force attacks. Perhaps the worst part about reusing passwords across multiple accounts is that a single cyber breach could result in unauthorized access to every corner of your managed networks. &nbsp;
<h3>Change Passwords Frequently</h3>
Changing your company account passwords regularly lowers the risks of an AI security breach by keeping AI constantly guessing.&nbsp;<a target="_blank" href="https://teampassword.com/password-generator" rel="noopener">TeamPassword&rsquo;s secure password generator</a>&nbsp;helps you create effective new passwords in a click without worrying about the effectiveness of your combinations.&nbsp;
<h3>Enable Two-Factor Authentication&nbsp;</h3>
Governmental agencies, banks, and enterprises&nbsp;<a target="_blank" href="https://www.okta.com/identity-101/which-industries-require-2fa/" rel="noopener">trust two-factor authentication</a>&nbsp;for optimized cybersecurity. Setting up the technology strengthens your passwords with an additional layer of protection against threats like AI password cracking since perpetrators must provide the unique one-time password (OTP) sent to a user&rsquo;s registered devices and email, on top of cracking a password.&nbsp;
<h3>Use a Password Manager Tool</h3>
A quality password manager tool enables your company to store, share, and replace strong passwords frictionlessly while preventing the risks of getting locked out.&nbsp;
TeamPassword&rsquo;s<a target="_blank" href="https://teampassword.com/features" rel="noopener">&nbsp;leading features</a>&nbsp;include group sharing for seamlessly managing multiple passwords across various departments and groups (and removing permissions when needed) and two-step verification synced to an authenticator for extra account protection. Plus, TeamPassword's password manager integrates with Google Sign-on, promoting&nbsp;<a target="_blank" href="https://teampassword.com/security" rel="noopener">safe collaborations</a>&nbsp;and convenient access for all of your authorized account users.

<h2>Stop Hackers in Their Tracks With TeamPassword</h2>
As AI password cracking becomes more prevalent, organizations need robust password management solutions. TeamPassword provides a secure and convenient way to manage and safeguard your company's credentials.&nbsp;<a target="_blank" href="https://members.scripted.com/organization/bf9b16a3-4d1a-4e8e-8557-42bca5ce70a3/jobs/javascript%3Avoid(0)" rel="noopener">Sign up with TeamPassword today</a>&nbsp;and protect your accounts from the most sophisticated attacks.

AI password cracking isn't a possibility, it's a reality. In this guide, we discuss what you should know to stay protected. Check it out.

AI password cracking is a possibility. In this guide, we discuss what you should know and how you ...

AI Password Cracking: What to Know & How to Stay Safe

AI password cracking is a possibility. In this guide, we discuss what you should know and how you can best protect yourself and your team. Check it out today.

In the digital age, our brains are flooded with passwords. The average person is estimated to hold <a href="https://webtribunal.net/blog/password-stats/#gref" data-gc-link="https://webtribunal.net/blog/password-stats/#gref">34 active passwords</a>! If you consider this in combination with the login info we need at work, that number jumps significantly. Even with a great memory, no one should have to memorize all those numbers and symbols.
You never want to compromise security for memorability. While '123456' is easy to remember, it's also easy to guess. As our passwords get more complicated, we need a secure and accessible place to store them. Enter password managers.
Password managers have become an increasingly popular way to keep login info secure. With many helpful features that keep your passwords stored away safely while still being accessible to you and your whole team, you'll never have to worry about the security of your various accounts.
With so many password managers on the market, it's hard to know which one is best for you or your company. Fortunately, we've got you covered! We've compiled an in-depth comparison between the top passwords available so you'll have all the information you&rsquo;ll need to choose the best option for you.
In this article, we'll look at Dashlane, 1Password, and TeamPassword. Each manager has different strengths and weaknesses. What's good for personal use may not be the best fit for a business. With our side-by-side comparison, you'll be able to review the different features of each password manager and find what suits your needs.
[Table of Contents]
<ul>
<li><a href="#overview" rel="follow">Features Overview</a></li>
<li><a href="#commonfeatures" rel="follow">Common Features</a></li>
<li><a href="#unique" rel="follow">Unique Features</a></li>
<li><a href="#sharing" rel="follow">Sharing Capabilities</a></li>
<li><a href="#security" rel="follow">Security</a></li>
<li><a href="#compatibility" rel="follow">Device Compatibility</a></li>
<li><a href="#pricing" rel="follow">Pricing</a></li>
</ul>
<h2 id="overview">Features Overview</h2>

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<h3>Dashlane Features</h3>
<img src="https://cdn.buttercms.com/CnbgbwGJQOJQp93mDiNg" alt="Dashlane Homepage.webp" width="607" height="257" class="butter-float-left">







Dashlane brands itself as a "security-first password manager." Dark web monitoring and high-scoring encryption have protected the software from ever being breached. It includes an array of helpful features including on-the-go access, unlimited sharing, and a unique password generator.
<h3 style="text-align: left;">1Password Features</h3>
<img src="https://cdn.buttercms.com/sysUqVPQqK2FVFjIEmLg" alt="1Password Homepage.webp" width="608" height="279" class="butter-float-left">








1Password is simple and accessible. It is a strong choice for those looking for a personal-use password manager but has less comprehensive options for teams and businesses. It scores high on encryption, using Watchtower to alert you of suspicious activity.
<h3 style="text-align: left;">TeamPassword Features</h3>
<a href="https://teampassword.com/" rel="follow noopener" target="_blank"><img src="https://cdn.buttercms.com/rpPzMTSMyzMUwfJKVwwH" alt="TeamPassword Homepage.webp" width="608" height="253" class="butter-float-left"></a>








TeamPassword prides itself on being the password manager built for teams and businesses. TeamPassword is arguably the most business-friendly of the three, with affordable rates and easy sharing capabilities. Its features include: a favorites list, automated reminders to update records and refresh passwords, and access to Google single sign-on. It has been voted one of the most user-friendly password managers for businesses.
<h2 id="commonfeatures">Common Features</h2>
Before we break down how each password manager is different, let's look at what they all have in common! Sometimes companies advertise certain features as if they're unique to their product, when in fact that feature is part of the industry standard. That's why it's important to know what's shared between password managers before you pick one.
<h3>Common features of Dashlane, 1Password and Team Password:</h3>
<ul>
<li>Custom Groups for Team Organization</li>
<li>Two-Factor Authentication</li>
<li>Group Sharing</li>
<li>Password Generator</li>
</ul>
Whichever password manager you choose, you can expect these helpful features! Keep in mind that while these features are shared among the different products, they will differ in how they operate based on the company.
<h2 id="unique">Unique Features</h2>
<h3>Dashlane Unique Features</h3>
Dashlane has a few features that aren't offered by the competition. Unlike 1Password and TeamPassword, Dashlane allows you to change all of your passwords with just one click. Other unique features include a public wi-fi VPN, advanced reporting, enterprise mass deployment and identity theft protection
<h3>1Password Unique Features</h3>
1Password's most significant unique feature is Travel Mode. Once you leave your local network, your data becomes more vulnerable. This risk increases when you cross national borders. 1Password allows you to choose which vaults you'd like to make accessible when you travel. That way, when you turn on Travel Mode, only vaults marked travel safe will be available to you and other vaults will have an added layer of security.
<h3>TeamPassword Unique Features</h3>
Unlike Dashlane and 1Password, TeamPassword is specifically built for teams, and unlike its competitors, TeamPassword prioritizes simplicity. This platform allows you to build an unlimited number of groups to easily share passwords with a small subset of collaborators or your entire team. This can be done in just a couple of clicks and is so intuitive that password management is one training you won't need to add to your onboarding process. TeamPassword's interface is designed to store information for many groups in one secure location.&nbsp;
Usability
<h3>Dashlane Usability</h3>
Dashlane features an elegant user interface. Like its competitors, it has many features that prioritize security like breach notifications and dark web insight alerts making it a multi-skilled platform.&nbsp;
<h3>1Password Usability&nbsp;</h3>
1Password scores high on usability because of its many options. and changes can be made quickly without sacrificing security. However, users have criticized its complexity, meaning it may not be the answer for regular basic use.&nbsp;
<h3>TeamPassword Usability&nbsp;</h3>
TeamPassword has worked hard to create an intuitive UI experience that every user will love. Extensive <a href="https://teampassword.com/blog/using-first-click-testing-to-improve-ux-for-teampassword-mobile" data-gc-link="https://teampassword.com/blog/using-first-click-testing-to-improve-ux-for-teampassword-mobile">testing</a> has gone into TeamPassword's platform to ensure that managing your business' login info is as efficient and enjoyable as possible. Furthermore, TeamPassword has live customer support and routinely surveys its users to better meet their needs.
<h2 id="sharing">Sharing Capabilities</h2>
<h3>Dashlane Password Sharing</h3>
Dashlane sharing enables users to share multiple passwords with multiple people using sharing groups. However, users must have a Dashlane account.
<h3>1Password Password Sharing</h3>
With 1Password, sharing is an easily accessible feature. You can share your passwords with anyone regardless of if they have an account.&nbsp;
<h3>TeamPassword Password Sharing</h3>
Quite simply, TeamPassword was built for sharing. With TeamPassword, your organization is made up of groups of records. Typically, these Groups are attached to a department (Marketing, Sales, Billing) or projects (iOS Dev Team). Users can be added and removed from the Groups with a couple of clicks. Users can also add a record they've made to one or multiple Groups. However, like Dashlane, users must have an account in order to share passwords.&nbsp;
<h2 id="security">Security</h2>
<h3>Dashlane Security Features</h3>
Dashlane uses AES-256 encryption to securely transfer your data to its servers. They use dark web monitoring to prevent threats to your data. They also have a VPN Wi-Fi feature that keeps your information safe when you're on the go.
<h3>1Password Security Features</h3>
1Password also uses AES-256 encryption but instead of dark web monitoring, they use Watchtower, which alerts users of potential threats. 1Password uses end-to-end encryption so only you have access to your password information.&nbsp;
<h3>TeamPassword Security Features</h3>
TeamPassword uses, you guessed it, AES-256 encryption! Google Single Sign-on is available to all users regardless of the size of your plan. This makes it easier for admins to manage users and for users to log in. TeamPassword uses backend fraud analytics to detect and block suspicious activity. Its platform features built-in audit tools for admins that enables them to see which members have accessed, edited, and removed which records. Admins can also make two-factor authentication mandatory across the organization.
<h2 id="compatibility">Device Compatibility</h2>
When it comes to device compatibility, these three password managers match up evenly.
Dashlane, 1Password and TeamPassword are compatible with Windows and Mac OS. They all have a mobile app that is compatible with both iPhone and Android. All of them are also available as web browser apps, for faster access.
<h2 id="pricing">Pricing</h2>
All three password managers have great features but, when it comes down to it, price is going to place a huge role in which one is right for you.&nbsp;
Dashlane Pricing
<ul>
<li>$0 to $8.99 per month per user</li>
<li>Team plan: $5 per month per user</li>
<li>Business: $8 per month per user</li>
</ul>
<h3>1Password Pricing</h3>
<ul>
<li>$2.99 to $7.99 per user per month</li>
<li>Teams Plan: $19.95 per month</li>
<li>Business Plan: $7.99 per month per user</li>
</ul>
<h3>TeamPassword Pricing</h3>
<ul>
<li>$1.66 to $7.60 per user per month</li>
</ul>
Of all the ways Dashlane, 1Password and TeamPassword differ, the price may be the most significant. Dashlane and 1Password offer similar price points across the board but their value will depend on your priorities. Dashlane is the only manager that offers a free version of its product, however, it has limited capabilities. This has little value for businesses.
TeamPassword is in a tier of its own. For the first 6 months, TeamPassword offers its yearly plans for just $1.66 per month per user. After six months, the cost rises to $4.16 per month per user, which is still less than the competition.
<h2>Get Started with TeamPassword</h2>
Each password manager has distinct strengths and weaknesses. Dashlane has an extensive list of features. 1Password has a refined user interface for administrative control. TeamPassword is the most affordable and is the only password manager of the three that is built specifically with teams and businesses in mind.
Only you can decide which password manager is the best option for you. Hopefully, you now have the knowledge and tools you need to find the platform that properly suits your needs!
Still not convinced you need a password manager at your company? Find out the <a href="https://teampassword.com/blog/seven-signs-you-need-a-password-manager" data-gc-link="https://teampassword.com/blog/seven-signs-you-need-a-password-manager">seven signs</a> you do on the TeamPassword Blog.&nbsp;

An in-depth comparison of 3 password managers Dashlane vs 1Password vs TeamPassword. Decide for yourself which is best!

An in-depth comparison of 3 password managers, Dashlane vs 1Password vs TeamPassword. Learn about their pros and cons ...

Dashlane vs 1Password | A 2023 Comparison With Competitors

An in-depth comparison of 3 password managers, Dashlane vs 1Password vs TeamPassword. Learn about their pros and cons and decide for yourself which is best!

Whether you run your own firm or work in-house, you're at high risk of cyber attack as an accountant. After all, you work with critical financial data daily that's desired by bad actors. Other factors, such as remote work and a boost in the use of cloud technology are muddying the cybersecurity waters even further.
A <a rel="noopener noreferrer" target="_blank" data-gc-link="https://www.slideshare.net/DeloitteUS/almost-half-of-executives-expect-a-rise-in-cyber-events-targeting-accounting-and-financial-data-in-year-ahead" href="https://www.slideshare.net/DeloitteUS/almost-half-of-executives-expect-a-rise-in-cyber-events-targeting-accounting-and-financial-data-in-year-ahead">recent poll</a> by Deloitte found that almost half of executives expect the number and size of cyber events targeting accounting and financial data to increase in 2023. This comes after a staggering 300% increase in <a rel="noopener noreferrer" target="_blank" data-gc-link="https://www.accountingtoday.com/opinion/the-rise-of-cybercrime-in-the-accounting-profession-continues" href="https://www.accountingtoday.com/opinion/the-rise-of-cybercrime-in-the-accounting-profession-continues">cyberattacks</a> that occurred in 2020 due to the pandemic.
The best way forward is to keep your accounting data under lock and key. In this guide, we dive into the basics of cybersecurity for accountants, so you can safeguard your data and protect your clients.
Before we get started, here are the five key things you should know: 
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Accountants access and use large volumes of financial and customer data making them a common target for cybersecurity threats.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">There are many types of data at risk in accounting firms or departments, including bank account numbers, tax records, and credit card information.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Common accounting cybersecurity risks range from data breaches and phishing to ransomware and data misuse.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">To protect your critical data, there are various best practices to follow, such as implementing data backups and developing a cybersecurity strategy.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Using a password management tool like TeamPassword is a simple way to protect your critical accounting data from security threats.</li>
</ul>
<h3>[Table of Contents]</h3>
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#Whyconcerned" rel="follow">Why Should Accountants Be Concerned With Cybersecurity?</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#what%20are%20risks" rel="follow">What Are the Cyber Risks for Accounting Firms?</a></li>
<li data-gc-list-style="bullet" data-gc-list-depth="1"><a href="#safeguard" rel="follow">Cybersecurity for Accountants: 7 Ways to Safeguard Your Data</a></li>
</ul>
<img src="https://cdn.buttercms.com/mD7pZpF7QOeSi1zKzfMU" alt="undefined">
<h2 id="Whyconcerned">Why Should Accountants Be Concerned With Cybersecurity?</h2>
As technology expands, cyber threats follow suit, making <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/cybersecurity-for-startups" href="https://teampassword.com/blog/cybersecurity-for-startups">cybersecurity</a> a necessity. This is especially true for accountants, who must access, use, and manage large volumes of financial data.
Cybersecurity events of any kind can be detrimental to your organization. For example, a data breach can lead to severe financial loss. According to <a rel="noopener noreferrer" target="_blank" data-gc-link="https://www.ibm.com/reports/data-breach" href="https://www.ibm.com/reports/data-breach">IBM</a>, the average cost of a data breach in 2023 is $4.45 million in the US. Other potential losses include reputational damage that could prevent the growth of your organization.
These events not only threaten to harm your business; financial or other personally identifiable information (PII) falling into the wrong hands can lead to many consequences for your clients too. For example, clients could become victims of identity theft or suffer financial loss from leaked social security or bank account numbers.
Rest assured, it's not all doom and gloom. Putting a <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/10-easy-cybersecurity-strategies-for-small-businesses" href="https://teampassword.com/blog/10-easy-cybersecurity-strategies-for-small-businesses">cybersecurity strategy</a> in place can help you prevent these consequences and protect everyone involved.
<h3>Types of Accounting Data at Risk</h3>
Protecting your data requires you to understand the types of data at risk. In accounting specifically, there are many critical data types, including:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Bank account numbers</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Tax records</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Client demographics (name, date of birth, address, etc.)</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Social security numbers (SSN)</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Credit card and payment information</li>
</ul>
Of course, various data types are at risk across all industries, including passwords, emails, employee files, and beyond.
<h2 id="what are risks">What Are the Cyber Risks for Accounting Firms?</h2>
Accounting firms and organizations face a wide range of <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/10-cyberattacks-recently-used-by-hackers-2023" href="https://teampassword.com/blog/10-cyberattacks-recently-used-by-hackers-2023">cybersecurity risks</a> that threaten their critical data. Some of these risks include:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data breaches: A data breach occurs when an unauthorized individual gains access to sensitive data. These breaches may happen due to hackers trying to steal data or by mistake. For example, an employee may accidentally share a confidential document.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Phishing: Phishing occurs when a cybercriminal pretends to be another entity to try and get personal or financial information. For example, they may pose as a bank looking for financial information about a client. Phishing can happen via phone, email, or even text message.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Ransomware: Ransomware is a type of malware used by cybercriminals to hold your data for ransom. This often happens after clicking a suspicious email link or visiting a website infected with ransomware.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data misuse: Some threats happen simply due to the misuse of data. For example, data may be stored improperly or there may be a lack of access control for critical files.</li>
</ul>
<img src="https://cdn.buttercms.com/jbfmW7yKTmihXnMYM6La" alt="undefined">
<h2 id="safeguard">Cybersecurity for Accountants: 7 Ways to Safeguard Your Data</h2>
To protect your critical accounting data from the above risks, there are several <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/small-business-cybersecurity-checklist" href="https://teampassword.com/blog/small-business-cybersecurity-checklist">cybersecurity best practices</a> to put into place. And luckily, you can take many of these steps today.
<h3>#1. Know Your Risks</h3>
How can you prevent accounting cybersecurity risks when you're not sure what they are? The first step in securing your data is performing a risk assessment. This assessment will help you pinpoint the specific risks threatening your organization so you can take the necessary action to eliminate them.
To get started with a <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/what-is-a-security-audit-and-does-my-business-need-one" href="https://teampassword.com/blog/what-is-a-security-audit-and-does-my-business-need-one">risk assessment</a>, take inventory of the devices and services you use to access and store data. Do a thorough review of these devices and services to pinpoint security risks. Then, determine your next steps based on which risks should be mitigated first.
<h3>#2. Backup Your Data</h3>
Data backups ensure your organization can continue serving your clients in the event of a breach or other security incident. In its simplest form, a data backup is simply a copy of all of your critical data. If something happens to your primary dataset, you'll still have access through your backup.
To get started, most experts recommend the <a rel="noopener noreferrer" target="_blank" data-gc-link="https://www.uschamber.com/co/run/technology/3-2-1-backup-rule" href="https://www.uschamber.com/co/run/technology/3-2-1-backup-rule">3-2-1 rule</a> for backups. This means you should:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Have one primary backup and two copies of your data.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Save backups to two different media types.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Keep one backup file in another location.</li>
</ul>
<h3>#3. Enable Data Encryption</h3>
While the devices and services you use to access data are probably password-protected, that's simply not enough. For iron-clad data security, you must implement data encryption.
With encryption, even if an authorized individual were to get through using your password, they would be unable to read the "encrypted" data. Many apps, services, and devices include some level of encryption. However, it's best to reach out to a cybersecurity professional who can ensure your data is protected.
<h3>#4. Use Email Safely</h3>
It's a common practice for accountants to use email to communicate with colleagues and clients. While convenient, email comes with its own security challenges. For example, email inboxes are common targets for phishing scams and malware.
It's important to use email safely by following these best practices:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Don't click suspicious links or open attachments from unknown senders.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Avoid sending out sensitive information (such as bank account numbers or social security numbers) via email.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Log out of your email after every session (a <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/best-password-managers-for-teams" href="https://teampassword.com/blog/best-password-managers-for-teams">password manager</a> makes this less of a pain).</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Use a spam filter to push suspicious emails out of your inbox.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Don't use your personal email for business, and vice versa.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Change your email password regularly (every three months at least).</li>
</ul>
<h3>#5. Share Files Appropriately</h3>
Accounting requires numerous different types of files, from tax returns to balance sheets. Often, these documents must be shared between clients and colleagues. To avoid these documents being accessed by the wrong party, it's important to share them appropriately.
Use a secure file-sharing service that offers security features such as end-to-end encryption and access control. And for highly sensitive files, consider password-protecting them before you share.
<h3>#6. Create a Cybersecurity Strategy</h3>
A cybersecurity strategy outlines how your accounting team or firm secures its data and how you'll respond to security incidents when they occur. Having a clear strategy in place ensures all the necessary steps are followed in the event of a breach. Plus, it keeps all stakeholders on the same page, from threat detection to mitigation.
When developing your cybersecurity strategy, there are several components to include. Some of these components are as follows:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Inventory of devices, apps, and services</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Risk assessment</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Data privacy policy</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Acceptable use policy</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Security incident response plan</li>
</ul>
Want to learn more about cybersecurity strategy? Check out the <a rel="noopener noreferrer" target="_blank" data-gc-link="https://us.aicpa.org/interestareas/frc/assuranceadvisoryservices/cyber-security-resource-center" href="https://us.aicpa.org/interestareas/frc/assuranceadvisoryservices/cyber-security-resource-center">Cybersecurity Resource Center</a> offered by the American Institute of Certified Public Accountants.
<h3>#7. Improve Your Password Hygiene</h3>
Passwords are the first line of defense when protecting your critical data. That's why it's important to follow these password best practices:
<ul>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Use strong passwords: Avoid using easy-to-guess words and phrases such as your name and birthdate. Instead, <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/password-generator" href="https://teampassword.com/password-generator">create passwords</a> that are at least 12 characters long using a combination of letters, numbers, and special characters.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Update passwords regularly: Update those strong passwords at least every three months for the best protection.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Use two-factor authentication (2FA): Two-factor authentication (2FA) requires a second factor for access, such as a passcode, in addition to your password. Using <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/maximize-security-with-2fa" href="https://teampassword.com/blog/maximize-security-with-2fa">2FA</a>, if your password was compromised, the individual would also need to have the second factor to gain access to your data.</li>
<li data-gc-list-style="bullet" data-gc-list-depth="1">Implement a password manager: For the best protection, use a <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/blog/what-is-password-management" href="https://teampassword.com/blog/what-is-password-management">password manager</a> to keep your passwords secure. <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/features" href="https://teampassword.com/features">TeamPassword</a> allows you to securely share passwords with your team while reaping the security benefits of robust <a rel="noopener noreferrer" target="_blank" data-gc-link="https://teampassword.com/security" href="https://teampassword.com/security">access control</a>. Using a password manager, all of your passwords are stored in one centralized location&mdash;no risky spreadsheets required.</li>
</ul>
<h2>Manage &amp; Share Passwords Safely With TeamPassword</h2>
Taking the above steps will help you protect your critical accounting data. And if you're ready to get started quickly, implementing a password manager is an excellent first step.
TeamPassword was built for teams who want to store and share passwords securely. We can help you in protecting your most valuable assets through access control, password generation, two-factor authentication (2FA), and more. <a rel="noopener noreferrer" target="_blank" data-gc-link="https://app.teampassword.com/dashboard?_gl=1*12l6f5j*_gcl_au*MTIzMDk3OTY2Ny4xNjg1OTcxMjM2#signup/testimonial" href="https://app.teampassword.com/dashboard?_gl=1*12l6f5j*_gcl_au*MTIzMDk3OTY2Ny4xNjg1OTcxMjM2#signup/testimonial">Sign-up for TeamPassword</a> to get started!

Accountants use and store critical financial data. Learn how to safeguard that data with this cybersecurity guide for accountants. Find out!

Accountants use and store critical financial data. Learn how to safeguard that data with this guide focused on ...

Cybersecurity for Accountants: How to Safeguard Data

Accountants use and store critical financial data. Learn how to safeguard that data with this guide focused on cybersecurity for accountants. Check it out!

Cybersecurity for Accountants: How to Safeguard Your Data

Password encryption is essential to store user credentials stored in a database securely. Without password encryption, anyone accessing a user database on a company's servers (including hackers) could easily view any stored passwords.
Even a strong 32-character password created using a <a href="https://teampassword.com/password-generator">secure password generator</a> is useless without password-encryption! If someone can read your password on a server, they can use it simply by copy/pasting it&mdash;no matter how long or complicated the password might be!
Encryption scrambles your password before saving it on the server. So, if someone hacks the server, instead of finding password123, they find a random series of letters and numbers.
In this article, we're going to explore the world of password encryption, why <a href="https://teampassword.com/blog/tips-and-tricks-to-create-a-strong-password">strong passwords matter</a>, and how you can practice better password management!
<a href="https://app.teampassword.com/dashboard#signup/testimonial">TeamPassword</a> is the password management solution for small businesses! Create, store, and share login credentials safely with employees, contractors, and clients. <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> today!
&rlm;&rlm;&lrm; &lrm;[Table of Contents]
<ul>
<li><a href="#understandingpasswordencryption" rel="follow">Understanding Password Encryption</a></li>
<li><a href="#howdoespasswordencryptionwork" rel="follow">How Does Password Encryption Work?</a></li>
<li><a href="#5commonpasswordencryptionmethods" rel="follow">5 Common Password Encryption Methods</a></li>
<li><a href="#whystrongpasswordsmatter" rel="follow">Why Strong Passwords Matter</a></li>
</ul>
<h2 id="understandingpasswordencryption">Understanding Password Encryption</h2>
To explain password encryption effectively, we must first grasp the language. Several terms might be unfamiliar, so here is a quick intro to password encryption terminology.
<ul>
<li style="font-weight: 400;" aria-level="1">Key: Used to lock and unlock passwords using a random string of bits. You get private and public keys that crypt and decrypt data differently, but we won't get too deep in the weeds with keys!</li>
<li style="font-weight: 400;" aria-level="1">Bits: A logical state with one of two possible values, including 1/0, true/false, yes/no, or on/off as typical examples.</li>
<li style="font-weight: 400;" aria-level="1">Block (block cipher): A deterministic algorithm operating on fixed-length groups of bits, called blocks.</li>
<li style="font-weight: 400;" aria-level="1">Hash function: The algorithm that uses the key to create password encryption and decryption. A hash function is essentially a piece of code that runs every time someone saves a password or logs into an application.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Hash: A random series of numbers and letters representing your password. The hash function uses your hash instead of the raw password for authentication.</li>
<li style="font-weight: 400;" aria-level="1">Salt: Additional letters and numbers appended to the hash</li>
</ul>
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<h2 id="howdoespasswordencryptionwork">How Does Password Encryption Work?</h2>
When you save a new password, a hash function creates a hash version and saves that on the server.&nbsp;
Every time you log in using your password, the hash function recreates the hash to see if it matches what's stored. If the hashes match, the algorithm passes the authentication and logs you in.&nbsp;
For example:
<ul>
<li style="font-weight: 400;" aria-level="1">Original password: Pa$$w0rd123</li>
<li style="font-weight: 400;" aria-level="1">Hashed password: 6AF1CE202340​FE71BDB914AD5357​E33A6982A63B</li>
</ul>
While this might seem secure, simple hashed passwords aren't hack-proof.
The hash function only creates a unique hash for each password, not each user. So, if multiple users have the password, Pa$$w0rd123, the hash will be exactly the same.
To overcome this encryption vulnerability, engineers salt passwords so each hash is unique, even if the passwords are identical.
<h3>How Salt Works</h3>
A salt appends a unique value of 8 bytes (16 characters) to the password before the hash function creates a hash. This way, even identical passwords are unique before the hash function.
For example:
<ul>
<li style="font-weight: 400;" aria-level="1">Two identical passwords: Pa$$w0rd123</li>
<li style="font-weight: 400;" aria-level="1">Salt value one: E1F53135E559C253</li>
<li style="font-weight: 400;" aria-level="1">Salt value two: 84B03D034B409D4E</li>
<li style="font-weight: 400;" aria-level="1">Password one before hash: Pa$$w0rd123E1F53135E559C253</li>
<li style="font-weight: 400;" aria-level="1">Password two before hash: Pa$$w0rd12384B03D034B409D4E</li>
<li style="font-weight: 400;" aria-level="1">Password one hashed value (SHA256): 72AE25495A7981​C40622D49F9A52E4F15​65C90F048F59027BD9​C8C8900D5C3D8</li>
<li style="font-weight: 400;" aria-level="1">Password two hashed value (SHA256): B4B6603ABC670​967E99C7E7F1389E40​CD16E78AD38EB1468E​C2AA1E62B8BED3A</li>
</ul>
&rlm;&rlm;&lrm; &lrm;
<h2 id="5commonpasswordencryptionmethods">5 Common Password Encryption Methods</h2>
<h3>1. Data Encryption Standard (DES)</h3>
While applications no longer use Data Encryption Standard (DES), it's important to mention this password encryption method because of its history and influence on more secure modern standards.
IBM developed DES as a 56-bit encryption technology in the early 1970s. The NSA adopted and improved DES before it was approved worldwide as the encryption standard.
However, since the late 70s, hackers have been able to break DES encrypted passwords. In 1999, ethical hackers managed to break a DES key in under 24 hours.&nbsp;
To make DES more secure, engineers created Triple DES and later Advanced Encryption Standard (AES), which we still use today.
<h3>2. Triple DES</h3>
Triple DES uses three 56-bit keys (blocks) to create 168-bit encryption (some security experts argue that Triple DES is only 112 bits strong). Although Triple-DES is slowly being phased out, many financial institutions still use it to encrypt ATM PINs.
<h3>3. Advanced Encryption Standard (AES)</h3>
AES is the new encryption standard&mdash;trusted by the United States Government and many other prominent organizations globally. At 128 bits, AES is sufficiently secure, but most organizations prefer heavy-duty 256-bit encryption.
At <a href="https://teampassword.com/security">TeamPassword</a>, we use 256-bit encryption to store passwords, ensuring the highest levels of security for our clients. We're also a <a href="https://teampassword.com/security">secure hosting provider</a> holding multiple security accreditations.
Hackers can only break an AES encrypted password through a brute-force attack&mdash;trying password combinations to find the right one.
To counter brute-force attacks, applications will lock an account after a certain number of attempts or use tools like Google's reCAPTURE.
<h3>4. Blowfish</h3>
American cryptographer, Bruce Schneier, designed Blowfish in 1993 as an antidote to the weak DES encryption. Blowfish uses a 64-bit block and variable key length of 32 to 448 bits.
Although Blowfish is more robust than its DES predecessor, the 64-bit block is still vulnerable to attacks, most commonly birthday attacks&mdash;a cryptographic attack that exploits the mathematics behind the algorithm.
To solve Blowfish vulnerabilities, engineers created Twofish in 1998 (128-bit blocks with 256-bit keys) and Threefish in 2008 (256, 516, 1024-bit blocks with 256, 516, 1024-bit keys).
<h3>5. Rivest-Shamir-Adleman (RSA)</h3>
RSA is one of the oldest and widely used to transfer data securely. The encryption works with two keys, two large prime numbers, and an additional auxiliary value.
Due to the complicated encrypting and decrypting process, there is no known method for breaking RSA encryption.&nbsp;
Although widely used for transferring data, RSA is slow and not suitable for password encryption.
&rlm;&rlm;&lrm; &lrm;
<h2 id="whystrongpasswordsmatter">Why Strong Passwords Matter</h2>
Password encryption can only prevent criminals from viewing saved credentials stored on a server&mdash;but cannot prevent hackers from guessing weak/commonly used passwords. If you <a href="https://teampassword.com/blog/colonial-pipeline-ransomware-attack-dont-reuse-passwords">reuse the same password for multiple accounts</a>, this also puts you at risk!
Encryption is most effective when users create robust, unique passwords for every account. For example, a random 32-character password with letters, numbers, and special characters hashed and salted is near impossible to guess or decode, even using a computer!
In another scenario, let's assume you have a strong 32-character password, but you use it for every account. If hackers manage to steal that password, they have access to every account using the same credentials! Your strong password is effectively useless.
<h3>Improving Your Password Management</h3>
Now that you understand password encryption and the associated vulnerabilities, you can see why strong passwords are essential.
Effective password management is crucial to protect yourself against cyberattacks or in the highly likely event of a data breach where hackers steal your credentials.
Criminals are after the low-hanging fruit&mdash;people who use weak passwords!
5 tips for creating stronger passwords:
<ol>
<li style="font-weight: 400;" aria-level="1">Create strong passwords for every account. The easiest way to do this is using a password generator. <a href="https://teampassword.com/password-generator">TeamPassword has a free password generator</a> anyone can use to create passwords from 12-32 characters using uppercase, lowercase, numbers, and special characters. We recommend creating passwords as long as the application will allow.</li>
<li style="font-weight: 400;" aria-level="1">Never create passwords shorter than eight characters, with 12 being our recommended minimum.&nbsp;</li>
<li style="font-weight: 400;" aria-level="1">Never reuse the same password for multiple accounts.</li>
<li style="font-weight: 400;" aria-level="1">Never create passwords with your name, family member's names, or pet's names. With social media, this information is freely available. Criminals can add those names to algorithms for brute-force attacks.</li>
<li style="font-weight: 400;" aria-level="1">Don't store passwords in digital notepads or spreadsheets. We recommend using a <a href="https://app.teampassword.com/dashboard#signup/testimonial">password manager like TeamPassword</a> to create and store your credentials.</li>
</ol>
&rlm;&rlm;&lrm; &lrm;
<h2>Why You Need a Password Manager like TeamPassword</h2>
We have so many accounts these days; it's almost impossible to create unique, memorable, secure passwords for each one. A password manager solves this problem.
Instead of remembering the credentials for every account, you only need to memorize the one to log into your password manager.&nbsp;
TeamPassword keeps all of your credentials safely stored and encrypted, so you never have to memorize a password again. Instead of entering your credentials, you use one of TeamPassword's browser extensions (Chrome, Firefox, and Safari) to log into accounts.
<h3>Built for Teams</h3>
TeamPassword's best feature is its ability to share credentials with team members securely. Instead of sharing passwords, you provide access through TeamPassword.&nbsp;
Employees <a href="https://app.teampassword.com/dashboard#signup/testimonial">use TeamPassword</a> to log in, meaning you never share raw passwords&mdash;no more worrying about unauthorized access or sharing.
You can create groups in TeamPassword to share access with employees, clients, contractors, and freelancers. When someone no longer needs access, remove them from the group with a single click. No need to change passwords every time someone leaves a project!
<h3>Built-In Password Generator</h3>
TeamPassword features a built-in secure password manager so you can create robust passwords for every account. TeamPassword also ensures you never reuse the same credentials so that you won't fall victim to credential stuffing attacks!
With a built-in password generator, you can change passwords regularly, and TeamPassword will update the new credentials for all users!
<h3>Monitor Login Activity</h3>
TeamPassword's activity log keeps track of every action across all of your accounts&mdash;logins, password changes, new team members, sharing access, and more.
You can also set up email notifications for all TeamPassword actions so that you can react fast to any suspicious activity.
<h3>Get Your Free TeamPassword Trial</h3>
Password encryption is not enough to protect your business from password vulnerabilities! You need a robust password manager like TeamPassword to create, store, and share credentials securely.
&rlm;&rlm;&lrm; &lrm;
<a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> and let TeamPassword secure your company's digital assets.

Password encryption is the number one component of password security. TeamPassword encrypts passwords with state-of-the-art technology to keep passwords safe.

Password encryption is the number one component of password security. TeamPassword encrypts passwords with state-of-the-art technology to keep ...

What is password encryption and how much is enough?

What is password encryption and how does it work?

In an increasingly digital world, we&rsquo;re switching more and more of our daily lives over to the Internet. While this brave new world is exciting and convenient, it&rsquo;s not without its problems.&nbsp;
The issue of unsafe passwords has been around for a while. But have you ever thought about where and how to store them?
Most of us have several passwords, and we&rsquo;re encouraged to never duplicate them. Some people simply write them all down on a piece of paper &mdash; which is fraught with danger. But others store their passwords electronically.
As you&rsquo;re about to find out, not all electronic systems of password storage are <a href="https://www.teampassword.com/blog/10-things-you-need-to-do-to-keep-passwords-safe" target="_blank" rel="noopener">safe</a>. Here are five of the most dangerous ways to store your passwords.&nbsp;
But before we begin:
Avoid bad idea passwords and dangerous storage methods with TeamPassword. This advanced <a href="https://www.teampassword.com/blog/why-you-need-a-password-manager" target="_blank" rel="noopener">password manager</a> features a selection of security features, including password encryption and two-step verification. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" rel="follow">free trial</a> today.&nbsp;

<h2>1. Email</h2>
Have you ever emailed yourself a password to ensure you&rsquo;re never without it? Great idea, right? Actually, emailing yourself your passwords is a really bad idea, and here&rsquo;s why:
<ul>
<li>Emails are usually sent in plain text. Without encryption, your passwords are susceptible if your email account is ever compromised.&nbsp;</li>
<li>Unsafe passwords sent via email often pass through several systems and servers. There&rsquo;ll also be a copy in your sent folder. If someone else can access your email account, your passwords become vulnerable.&nbsp;</li>
<li>Some email platforms store data locally on a drive. If someone steals your computer, phone, or tablet, your passwords become vulnerable.</li>
</ul>
A really bad idea for passwords is to send them via email &mdash; either to yourself or someone else. <a href="https://www.teampassword.com/blog/have-i-been-hacked-how-to-know-for-sure" target="_blank" rel="noopener">Hackers </a>and scammers are more resourceful than ever, and they can often steal your information before you realize you&rsquo;ve been compromised.&nbsp;
It&rsquo;s tempting to send a quick email to yourself containing unsafe passwords when you sign up for new online services. For the sake of an extra minute or two, don&rsquo;t give fraudsters easy access to your accounts. Use an encrypted email vault to safeguard all your passwords.&nbsp;
<h2>2. Online Documents</h2>
A lot of people like the convenience of saving crucial information using online document systems such as Google Docs. But this is a bad idea for passwords, as these systems are designed for text &mdash; not sensitive data.
Yes, a password might protect your online document manager from unauthorized access. But what happens if that password is compromised? Many document software platforms don&rsquo;t offer encryption, two-step verification, or even the most basic security measures.&nbsp;
If you use online documents regularly, you&rsquo;re probably accessing your account on a regular basis &mdash; across several devices. What happens if you step away for a moment to buy a coffee, speak to a friend, or use the bathroom?
A criminal can access an unattended online document platform in seconds. And if this happens, it doesn't take a lot of effort to steal your unsafe passwords.&nbsp;
<h2>3. Instant Messaging Service</h2>
Instant messaging services provide us with a convenient way of staying in touch with friends and family. WhatsApp, Facebook Messenger, and Snapchat were designed for private online conversations &mdash; not for storing passwords.
People who store their passwords on these apps do so because they believe they&rsquo;re fully encrypted. While that&rsquo;s often the case, it&rsquo;s important to remember that instant messaging services are often left open and operating in the background.
Imagine someone picks up your phone while you&rsquo;re not paying attention. If you left your device unlocked, that person would be able to access your password in seconds.
It&rsquo;s always a bad idea when passwords are stored on instant messaging services. By nature, these apps are designed to operate in the background &mdash; alerting you when someone sends a message. And because they&rsquo;re open, anyone with the device in their hand might be able to steal your unprotected passwords.&nbsp;
Don&rsquo;t fall into the trap of utilizing bad ideas for password storage. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> with TeamPassword, and give your unsafe passwords the protection they require.
<h2>4. Online Note-taker</h2>
Developers design online note-takers for everyday lists and reminders. While they&rsquo;re great for creating to-do and shopping lists, they&rsquo;re not so good for storing unsafe passwords.&nbsp;
An app such as Apple Notes is easy to use, accessible, and convenient. But it doesn&rsquo;t offer two-step authentication, encryption, or any sophisticated form of security.&nbsp;
If your computer or mobile device is unlocked, your saved passwords are vulnerable. In many cases, a criminal would simply need to open the app to gain access to your sensitive information.&nbsp;
OK, you might be extra vigilant when it comes to keeping your phone or computer locked. But hackers are resourceful, and they&rsquo;re very good at discovering unsafe passwords. Once they access your phone, any passwords stored in your note-taking app become vulnerable.&nbsp;
<h2>5. On a Non-Password-Protected Device</h2>
Of all the bad ideas for passwords, storing them on non-password-protected devices is about the worst. You might think that your tablet or laptop never leaves your side. But if your device is ever stolen, you&rsquo;ve given the criminals the easiest possible opportunity to access your saved passwords.&nbsp;
If you&rsquo;re determined to store passwords on a physical device &mdash; which is never a good idea &mdash; make sure the device password is a complex combination of letters, numbers, and symbols. And it should contain at least 12 characters.&nbsp;
<h2>Use TeamPassword for Extra Protection</h2>
Remembering and safely storing a dozen or more passwords isn&rsquo;t a simple task. By locking away all your passwords in a digital vault, you get maximum protection and easy access.&nbsp;
TeamPassword offers a range of <a href="https://www.teampassword.com/security" target="_blank" rel="noopener">security features</a> &mdash; designed to keep your passwords safe. Offering two-step authentication and encryption, this powerful protection system solves the problem of unsafe passwords with ease. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> to see these exciting features for yourself.&nbsp;

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. | TeamPassword Blog

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Learn what to do if you forgot your Facebook password and how to use TeamPassword to make sure ...

TeamPassword Blog

Browse our carefully created articles about Information Security, Password Management, Product Information, and Modern Business, all written with your team's safety and success in mind.

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Business

November 14, 2021 ∙ 10 min read

10 extremely successful freelancers and what they do

What is password encryption and how does it work?

Top 5 Dangerous Ways to Store Your Passwords

What To Do If You Forgot Your Old Facebook Login | TeamPassword

Password Management

March 8, 2024 ∙ 10 min read

Mastering Team Collaboration: The Role of Password Management in Remote Work

Cybersecurity

February 22, 2024 ∙ 9 min read

How to Create a Company Cybersecurity Policy [in 2024]

Cybersecurity

February 21, 2024 ∙ 8 min read

How to Prevent Insider Threats Within Your Organization

Cybersecurity

September 13, 2023 ∙ 6 min read

AI Password Cracking: What to Know & How to Stay Safe

Product Information

August 9, 2023 ∙ 8 min read

Dashlane vs 1Password | A 2023 Comparison With Competitors

Password Management

August 8, 2023 ∙ 9 min read

Cybersecurity for Accountants: How to Safeguard Your Data

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