In an increasingly digital world, we&rsquo;re switching more and more of our daily lives over to the Internet. While this brave new world is exciting and convenient, it&rsquo;s not without its problems.&nbsp;
The issue of unsafe passwords has been around for a while. But have you ever thought about where and how to store them?
Most of us have several passwords, and we&rsquo;re encouraged to never duplicate them. Some people simply write them all down on a piece of paper &mdash; which is fraught with danger. But others store their passwords electronically.
As you&rsquo;re about to find out, not all electronic systems of password storage are <a href="https://www.teampassword.com/blog/10-things-you-need-to-do-to-keep-passwords-safe" target="_blank" rel="noopener">safe</a>. Here are five of the most dangerous ways to store your passwords.&nbsp;
But before we begin:
Avoid bad idea passwords and dangerous storage methods with TeamPassword. This advanced <a href="https://www.teampassword.com/blog/why-you-need-a-password-manager" target="_blank" rel="noopener">password manager</a> features a selection of security features, including password encryption and two-step verification. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" rel="follow">free trial</a> today.&nbsp;

<h2>1. Email</h2>
Have you ever emailed yourself a password to ensure you&rsquo;re never without it? Great idea, right? Actually, emailing yourself your passwords is a really bad idea, and here&rsquo;s why:
<ul>
<li>Emails are usually sent in plain text. Without encryption, your passwords are susceptible if your email account is ever compromised.&nbsp;</li>
<li>Unsafe passwords sent via email often pass through several systems and servers. There&rsquo;ll also be a copy in your sent folder. If someone else can access your email account, your passwords become vulnerable.&nbsp;</li>
<li>Some email platforms store data locally on a drive. If someone steals your computer, phone, or tablet, your passwords become vulnerable.</li>
</ul>
A really bad idea for passwords is to send them via email &mdash; either to yourself or someone else. <a href="https://www.teampassword.com/blog/have-i-been-hacked-how-to-know-for-sure" target="_blank" rel="noopener">Hackers </a>and scammers are more resourceful than ever, and they can often steal your information before you realize you&rsquo;ve been compromised.&nbsp;
It&rsquo;s tempting to send a quick email to yourself containing unsafe passwords when you sign up for new online services. For the sake of an extra minute or two, don&rsquo;t give fraudsters easy access to your accounts. Use an encrypted email vault to safeguard all your passwords.&nbsp;
<h2>2. Online Documents</h2>
A lot of people like the convenience of saving crucial information using online document systems such as Google Docs. But this is a bad idea for passwords, as these systems are designed for text &mdash; not sensitive data.
Yes, a password might protect your online document manager from unauthorized access. But what happens if that password is compromised? Many document software platforms don&rsquo;t offer encryption, two-step verification, or even the most basic security measures.&nbsp;
If you use online documents regularly, you&rsquo;re probably accessing your account on a regular basis &mdash; across several devices. What happens if you step away for a moment to buy a coffee, speak to a friend, or use the bathroom?
A criminal can access an unattended online document platform in seconds. And if this happens, it doesn't take a lot of effort to steal your unsafe passwords.&nbsp;
<h2>3. Instant Messaging Service</h2>
Instant messaging services provide us with a convenient way of staying in touch with friends and family. WhatsApp, Facebook Messenger, and Snapchat were designed for private online conversations &mdash; not for storing passwords.
People who store their passwords on these apps do so because they believe they&rsquo;re fully encrypted. While that&rsquo;s often the case, it&rsquo;s important to remember that instant messaging services are often left open and operating in the background.
Imagine someone picks up your phone while you&rsquo;re not paying attention. If you left your device unlocked, that person would be able to access your password in seconds.
It&rsquo;s always a bad idea when passwords are stored on instant messaging services. By nature, these apps are designed to operate in the background &mdash; alerting you when someone sends a message. And because they&rsquo;re open, anyone with the device in their hand might be able to steal your unprotected passwords.&nbsp;
Don&rsquo;t fall into the trap of utilizing bad ideas for password storage. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> with TeamPassword, and give your unsafe passwords the protection they require.
<h2>4. Online Note-taker</h2>
Developers design online note-takers for everyday lists and reminders. While they&rsquo;re great for creating to-do and shopping lists, they&rsquo;re not so good for storing unsafe passwords.&nbsp;
An app such as Apple Notes is easy to use, accessible, and convenient. But it doesn&rsquo;t offer two-step authentication, encryption, or any sophisticated form of security.&nbsp;
If your computer or mobile device is unlocked, your saved passwords are vulnerable. In many cases, a criminal would simply need to open the app to gain access to your sensitive information.&nbsp;
OK, you might be extra vigilant when it comes to keeping your phone or computer locked. But hackers are resourceful, and they&rsquo;re very good at discovering unsafe passwords. Once they access your phone, any passwords stored in your note-taking app become vulnerable.&nbsp;
<h2>5. On a Non-Password-Protected Device</h2>
Of all the bad ideas for passwords, storing them on non-password-protected devices is about the worst. You might think that your tablet or laptop never leaves your side. But if your device is ever stolen, you&rsquo;ve given the criminals the easiest possible opportunity to access your saved passwords.&nbsp;
If you&rsquo;re determined to store passwords on a physical device &mdash; which is never a good idea &mdash; make sure the device password is a complex combination of letters, numbers, and symbols. And it should contain at least 12 characters.&nbsp;
<h2>Use TeamPassword for Extra Protection</h2>
Remembering and safely storing a dozen or more passwords isn&rsquo;t a simple task. By locking away all your passwords in a digital vault, you get maximum protection and easy access.&nbsp;
TeamPassword offers a range of <a href="https://www.teampassword.com/security" target="_blank" rel="noopener">security features</a> &mdash; designed to keep your passwords safe. Offering two-step authentication and encryption, this powerful protection system solves the problem of unsafe passwords with ease. Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">free trial</a> to see these exciting features for yourself.&nbsp;

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. | TeamPassword Blog

Storing passwords inappropriately can leave you open to fraud and theft. Avoid these storage methods at all costs. ...

Top 5 Dangerous Ways to Store Your Passwords

In recent years, many businesses have embraced using cloud services. The cloud offers numerous benefits, including greater scalability and accessibility; however, it also brings its own unique security challenges.&nbsp;
Why? Well, cloud platforms operate differently from traditional data centers, meaning existing security tools won&rsquo;t always cut it in a cloud environment. Plus, with less direct control over how things are set up, companies have less visibility and control in the cloud, often leaving them at the mercy of whatever security measures are provided by their cloud service providers.
Add to this that many companies operate a multi-cloud infrastructure. distributing sensitive data and critical applications across various cloud platforms, and things can start to get very messy. The complexity of managing multiple cloud environments introduces significant security threats and makes them even more vulnerable to cyber-attacks.
Conducting a cloud security risk assessment can help organizations understand their exposure to risk and take proactive steps to address potential issues.
 [Table of Contents]
<ul>
<li><a href="#whatis" rel="follow">What Is a Cloud Security Assessment?</a></li>
<li><a href="#whyneeded" rel="follow">Why Do You Need a Cloud Security Assessment?</a></li>
<li><a href="#benefitsof" rel="follow">The Benefits of a Cloud Security Risk Assessment</a><a href="https://docs.google.com/document/d/1ziJVO98sNRi4n3D94PG9PnOpucm7pQHy-jJoHd9fgV4/edit#heading=h.si8ond2aebx1"></a></li>
<li><a href="#craftinganassessment" rel="follow">Crafting a Cloud Security Assessment</a><a href="https://docs.google.com/document/d/1ziJVO98sNRi4n3D94PG9PnOpucm7pQHy-jJoHd9fgV4/edit#heading=h.e1k6kc7quqb3"></a></li>
<li><a href="#strengthening" rel="follow">Strengthening Cybersecurity through Cloud Security Assessments</a></li>
</ul>

<h2 id="whatis">What Is a Cloud Security Assessment?</h2>
Think of a cloud security risk assessment as a health check for your company's cloud setup.&nbsp;
You&rsquo;re essentially evaluating the system's overall security position and looking for any risks or gaps in security coverage. This involves examining different aspects of security, such as data protection, access controls, and network security, to give a 360-degree view.&nbsp;
The primary objective of a <a href="https://teampassword.com/blog/small-business-cloud-security-keep-your-cloud-secure">cloud security</a> assessment is to uncover any vulnerabilities or potential areas where hackers could gain access to your network. If you&rsquo;re operating in a cloud environment, this is more than just a housekeeping exercise; it&rsquo;s a crucial step to ensure your system's safety.&nbsp;
Conducting these assessments can help you assess your overall security level, reduce risks, and implement better security measures to protect your cloud setup.

<img height="338" width="500" src="https://lh7-us.googleusercontent.com/wNOq3Ck9sSTSB6gAHHKhV_oE56DiOUyQnwfz6kqpqxliC_Q2o0luAvTHszja0S14nTqEzfHVULNUpbQfuAKEm9xqowfQVn3RxeLzdFD7b7rSfCBp_uuwqfgO8NVh9jvup403i6BT1ml9VMstL2QEpFY" style="display: block; margin-left: auto; margin-right: auto;">
Free to use image sourced from Pexels
&nbsp;
<h2 id="whyneeded">Why Do You Need a Cloud Security Assessment?</h2>
The shift to enterprise cloud computing is happening fast, and traditional security measures and practices can't always keep up. The sheer scale of the cloud can be overwhelming when it comes to keeping your network secure, with infrastructures spread across numerous platforms, accounts, and applications.&nbsp;
Cracks and weak spots in your protection can easily appear and go unnoticed, yet even a tiny crack is all it takes for a cybercriminal to exploit your system.
Hackers can break into systems through flawed network settings, weak passwords, or compromised user credentials. Once inside, attackers can gather information to prepare for further malicious attacks, exploit overprivileged accounts to move around your network freely and find valuable assets, and ultimately wreak havoc on your business.
<h2 id="benefitsof">The Benefits of a Cloud Security Risk Assessment</h2>
<h3>Preventing Cloud Misconfigurations</h3>
Cloud misconfigurations are among the most common issues that allow attackers to gain entry. These misconfigurations occur when controls within the cloud environment are either set up incorrectly or not used as they should be.
For example: failing to enable logging, exposing ports to the Internet, or leaving default access settings in place.&nbsp;
Correctly configuring these settings is essential for strong cloud security, and neglecting to do so is essentially like leaving the door wide open for hackers to walk in. However, the flexibility and scalability of the cloud often lead to frequent changes, increasing the likelihood of missed configurations or outdated settings.&nbsp;
For instance, let's say your team <a href="https://www.onlydomains.com/domains/Israel/.co.il">buys a domain co.il</a> for a new website. If they rush through setting it up without paying attention to things like DNS records and access controls, it could create openings for hackers. Just a few wrong settings could give hackers access to your whole cloud network.
Assessing things like network controls, access controls, where data is stored, and workloads can help spot and fix any weaknesses in your configuration before attackers can exploit them.
&nbsp;
<img height="348" width="522" src="https://lh7-us.googleusercontent.com/rX-Ex18XgThn2vxHb8BBxqy_H-O9YlhgCK77xoVgOIOkdDrUdK5oowg77mrGsAyOGbBkd6ZTvGa4bmo_aUGrSUIpg5KIpUkhwN5X7qnAdL24aM3pXr8RDM1_FCYkvCpXdZSnpaMSYgImds8E9nlU-zA" style="display: block; margin-left: auto; margin-right: auto;">
Free to use image sourced from Pexels
<h3>Managing Identity Security</h3>
Cloud systems rely heavily on microservices and various machine identities like APIs, roles, and service accounts. It&rsquo;s pretty common for developers to grant excessive privileges to these entities for convenience and adaptability.&nbsp;
However, this also opens you up to significant risk. Attackers can exploit these privileges to move between identities, accumulating a dangerous mix of permissions along the way. This could allow them to disrupt applications, delete infrastructure, or cause massive harm to your cloud environment.
A risk assessment should look for identity-related risks. These could include things like overprivileged entities, unused identities, insecure access keys, or opportunities for lateral movement through the system.

<h3>Detecting Compromise</h3>
When you do a cloud risk assessment, you're not looking for signs of compromise like you would in an audit. But, it is a good opportunity to spot any unusual changes from the normal setup.&nbsp;
For instance, if you see access controls being changed unexpectedly or someone accessing data from a new location, it could indicate a potential compromise. Catching these anomalies might help you uncover suspicious activity by attackers.
&nbsp;
<h3>Checking Identity and Access Controls</h3>
One of the biggest allies you have in protecting assets within the cloud is identity and access controls. These controls determine exactly who can get to what within your network. Doing a risk assessment helps you start with your most important data and then expand outward to identify who has access to this information and how they're able to access it.&nbsp;
You might think you&rsquo;ve got your access pretty locked down, but things can quickly get complicated in a cloud setup. Organizational policies, permissions given to individuals, and permissions set for different resources can create a complex network of privileges. It&rsquo;s not unusual to discover unintended pathways to sensitive assets due to the intricacies of cloud permissions which can jeopardize your <a href="https://teampassword.com/blog/data-security-for-cloud-computing">data security</a>.

<img height="341" width="512" src="https://lh7-us.googleusercontent.com/oRrFf4zmeEl9lC8jvzW1jwMLfq1jJIjvKG69QBfHpWRkt32H5MUUO7rlUsfz48uyceeGZWiUGdq1yro62JtHqdzX73XFdGoYcTbW6JRoyAl0oc9h1a0clRc4cVKfhgLtHOGi17i-b4BF1zhr0G9Id7Y" style="display: block; margin-left: auto; margin-right: auto;">
Free to use image sourced from Pexels
&nbsp;
<h3>Remaining Compliant</h3>
Many compliance standards mandate audits or assessments of cloud setups to ensure all risks have been considered. Cloud Service Providers adhere to standards such as ISO/IEC 27001, ISO/IEC 27002, and NIST SP 800-53, all of which necessitate risk assessments. Additionally, organizations may have their own internal guidelines or industry-specific requirements to meet.
&nbsp;
<h2 id="craftinganassessment">Crafting a Cloud Security Assessment&nbsp;</h2>
<h3>1. Understand Your Data</h3>
Before initiating a cloud security assessment, get a clear understanding of the kinds of data your organization handles. Then, sort your data according to its sensitivity and any regulatory standards it must meet.
By identifying which data is most important or at high risk of malicious activity, you can focus on securing it first. This could be financial records, customer details, or intellectual property.&nbsp;
For example, running an <a href="https://www.dialpad.com/products/enterprise-call-center-software/">enterprise call center solution</a> typically involves handling large volumes of sensitive customer data. In crafting a cloud security assessment for this scenario, you would prioritize ensuring that the cloud environment effectively safeguards this data through encryption, access controls, and secure transmission protocols.

<h3>2. Assess Data Encryption</h3>
Encrypting data is crucial for cloud security because it keeps your information safe whether it's stored or being sent somewhere. Check if your cloud service provider offers encryption for both storing and transferring data.
Also, ensure they use strong encryption methods and manage encryption keys well to keep your data private and intact. By using strong encryption, you can reduce the chances of unauthorized access and data leaks.

<img height="344" width="459" src="https://lh7-us.googleusercontent.com/P5EN2ncWyo8TWD0p-3d9YqpvjE_ti0DBLCsmIEUR33nS40hjNm02oOQX8HKZoyK6N1BK1d6CPqVV1kamRQW5W767MrjFfaIFGbD9jJWMSCgZc3s3Tx5NRIPY2-PF5TnS7E9X2gGmOopDd7fVYCkBAIQ" style="display: block; margin-left: auto; margin-right: auto;">
Free to use image sourced from Pexels

<h3>3. Evaluate Cloud Service Providers (CSPs)</h3>
Not all cloud service providers offer equal levels of security. When considering potential providers, assess their security certifications, compliance standards, and measures for protecting data. Check whether they encrypt data, access controls, and what incident response protocols they have in place to make sure they meet your security needs.&nbsp;
You&rsquo;ll want to look for providers that follow industry standards and have strong security frameworks. For instance, if you operate a cloud-based contact center, opt for a provider that adheres to security certifications, compliance standards, and data protection measures relevant to <a href="https://www.dialpad.com/glossary/call-center-compliance/">call center regulatory compliance</a>.&nbsp;

<h3>4. Establish Access Controls</h3>
Managing access to cloud resources is vital to stopping unauthorized users from accessing sensitive data.&nbsp;
Use role-based access controls (RBAC) to give permissions based on user roles and responsibilities. This allows you to control access to sensitive data, permitting only those individuals who require it for their job responsibilities.
Regularly review and update access permissions in line with any changes in personnel and business requirements.

<h3>5. Implement Multi-Factor Authentication (MFA)</h3>
Multi-factor authentication (<a href="https://teampassword.com/blog/2fa-vs-mfa">MFA</a>) increases security by asking users to provide more than one type of verification before they can access cloud resources.&nbsp;
For example, an access code is sent to a mobile device before logging in on a laptop. This means that even if someone&rsquo;s login details fall into the wrong hands, they can't be used for unauthorized access.&nbsp;
Check what MFA options your cloud provider offers and urge your team to use them for better security.

<img height="349" width="523" src="https://lh7-us.googleusercontent.com/WN3DgDJYMtpY1FpXRKPQmyZC258kDjHth5FOXvJxno-Mtvkezi_JoYKz-bag5vcmoOnOEocr6aVQIip3HdirF6KrGwqVvB0Cuj_brRjn5fy3XvqpCaz3dBJVNmPPE9XBp7otOv6sXTVTY29MHsOExdQ" style="display: block; margin-left: auto; margin-right: auto;">
Free to use image sourced from Pexels
<h3>6. Develop Incident Response Plans</h3>
No system is immune to cyber threats, despite your best efforts and strong security measures. If you do find yourself the target of an attack, you must have a clear plan for responding to security incidents to mitigate the damage.&nbsp;
Establish clear procedures for detecting, containing, and reducing the impact of security breaches in the cloud. Regularly practice your response plan with simulated exercises so you&rsquo;re prepared if a real incident happens.

<h3>7. Conduct Regular Security Audits</h3>
Security is a continuous effort, and regular checks are crucial for finding weaknesses and ensuring compliance with security policies.&nbsp;
Arrange regular security assessments to evaluate how well your cloud security measures are working and to identify any vulnerabilities or gaps that need to be fixed. You might want to consider engaging with third-party security experts to conduct comprehensive assessments and provide recommendations for improvement.
&nbsp;
<h2 id="strengthening">Strengthening Cybersecurity through Cloud Security Assessments</h2>
Cloud security has become an increasingly vital part of organizations' cybersecurity strategies.&nbsp;
As businesses increasingly adopt cloud services, they're storing more important data and critical applications across these environments, and this can make it challenging to secure and monitor everything effectively. &nbsp;
Especially when we look at complicated setups with multi-cloud services, it can be easy to miss potential security concerns. Conducting a cloud security risk assessment is a helpful way for organizations to pinpoint any weaknesses in their cloud security and receive actionable suggestions for improvement.
&nbsp;
<h2>Use a Password Manager to Better Control and Protect Cloud Accounts</h2>
<a href="https://teampassword.com/blog/best-password-managers-for-teams" rel="follow">Password managers built for teams</a> provide one secure location for your entire organization to store, access, and share the login credentials needed to access your cloud accounts. For example, TeamPassword uses industry-standard AES-256-bit client-side encryption to protect customer data before it is transferred it its servers. TeamPassword's intuitive user interface increases the likelihood that your users will use strong unique passwords for every account, which is made easier with its built-in password generator. Password managers also allow administrators to control account access using groups and user-role settings. Activity logs provide yet another means by which company administrators can monitor access to records holding login details.&nbsp;
No matter the size of your team, a <a href="https://teampassword.com/blog/what-is-a-password-manager" rel="follow">password manager</a> is an essential cybersecurity and productivity tool that saves time when conducting a cloud security assessment.&nbsp;

Learn essential tips for crafting a thorough cloud security assessment. Protect your data and business effectively from cyber threats.

Learn essential tips for crafting a thorough cloud security assessment. Protect your data and business effectively from cyber ...

How to Secure Your Business Data with a Cloud Security Assessment

Picture this: You're going about your business as usual when suddenly, your organization faces a serious cyber threat. This sneaky attack that appears to come from almost nowhere? A third-party data breach that can wreak havoc on your business faster than you can say &ldquo;Password123&rdquo;. In fact, the average cost of a data breach in the United States in 2023 amounted to an eye-watering <a href="https://www.statista.com/statistics/273575/us-average-cost-incurred-by-a-data-breach/">$9.48 million</a>.
&nbsp;
Third-party data breaches can happen to anyone, at any time. The scary part? By the time they happen, they are largely out of your control. This type of breach happens when a third-party vendor or partner who holds your company data suffers a cyber attack themselves, and your sensitive data is exposed.
&nbsp;
So, while you might have all the right defenses in place to protect your data within your business, how do you keep your precious data safe from prying eyes once it&rsquo;s in the hands of a third party?
&nbsp;
Don&rsquo;t panic. There are practical steps you can take to protect your business from a third-party data breach.

[Table of Contents]
<ul>
<li><a href="#understand" rel="follow">Understand the Enemy</a></li>
<li><a href="#commonbreaches" rel="follow">Common Data Breaches Caused by Third-Party Vendors</a></li>
<li><a href="#assessrisk" rel="follow">Assess Your Risk</a></li>
<li><a href="#preventbreaches" rel="follow">Prevent Third-Party Data Breaches</a></li>
<li><a href="#securedata" rel="follow">Secure Your Company's Data</a></li>
</ul>
<h2 id="understand">Understand the Enemy</h2>
Before we get into how to protect yourself from third-party data breaches, let's take a look at what we&rsquo;re up against. These breaches happen when <a href="https://teampassword.com/blog/10-cyberattacks-recently-used-by-hackers-2023">cyber attackers</a> gain unauthorized access to the systems of your partners or vendors, allowing them to get their hands on sensitive information, such as customer data or financial records.
&nbsp;
Now, you might wonder, "Why target my vendors?" Well, this is a strategic tactic for third-party breaches. They give hackers a way to sneak through the backdoor into your organization, bypassing your usual defenses. So, even if you have the right cyber security measures in place, a weak link in your supply chain could still spell disaster for your business.

<img height="346" width="520" src="https://lh7-us.googleusercontent.com/bBIzjb7nl3cC7IHtEbz_ojp3RR8K1XwZnEEB83EiBbC2P1caUrWvJpMkgvERXq2OcZ6kfdfFCy2LTfkdvJI_PfnVV85bnlM5xZD_NzWCUDX4obiXG5d3LGBXH-hSml-P_li-UQvCaCFUVbaAdUlxgd4">
Free to use image sourced from Pexels
<h2 id="commonbreaches">Common Data Breaches Caused by Third-Party Vendors</h2>
&nbsp;
<ul>
<li>
Unauthorized Access: Third-party vendors with excessive access privileges might accidentally or intentionally access sensitive data, leading to breaches.&nbsp;
</li>
</ul>

<ul>
<li>
Misconfigured Services: Misconfigurations in third-party services or cloud environments can expose sensitive data to unauthorized access. For example, if storage or databases are set up incorrectly, they could be accessed by the public or unauthorized parties.
</li>
</ul>

<ul>
<li>
Supply Chain Attacks: Attackers may compromise third-party vendors to gain access to their clients' networks or data. They could do this by sneaking malware into software updates or finding weaknesses in the vendor's systems to infiltrate their clients' networks.
</li>
</ul>

<ul>
<li>
Vendor Compromise: If hackers break into a third-party vendor's systems, they could get into their clients' sensitive data. This might happen through tricks like phishing emails, spreading malware, or finding other ways to trick the vendor's employees or systems.
</li>
</ul>

<ul>
<li>
Insufficient Security Measures: Third-party vendors might not have sufficient security measures to safeguard sensitive data, including encryption, access controls, or intrusion detection systems. As a result, the data becomes vulnerable to exploitation by malicious attackers.
</li>
</ul>

<ul>
<li>
Data Sharing Practices: Sometimes, third-party vendors may share or transfer data without proper authorization or security measures, leading to data breaches or unauthorized disclosures.
</li>
</ul>
<h2 id="assessrisk">Assess Your Risks</h2>
Now that you know what we're dealing with, it's time to assess any potential vulnerabilities in your supply chain and strengthen your defenses. It can be easy to think, &ldquo;It won&rsquo;t happen to me&rdquo; &ndash; until it does, and you&rsquo;re left dealing with the repercussions. Leaked customer data can cripple your reputation, while unauthorized access to sensitive financial information could have devastating financial consequences for your business.
&nbsp;
Start with a thorough review of your third-party relationships, identifying all vendors and partners who have access to your sensitive data. Once you've got your list, categorize your vendors based on the level of risk they present to your organization.
&nbsp;
For example, a cloud service provider who has access to your financial data would pose a much higher risk than your <a href="https://www.onlydomains.com/domains/United-Arab-Emirates/.ae">ae TLD</a> provider with limited access to such sensitive information.

<img height="343" width="514" src="https://lh7-us.googleusercontent.com/qoRySz57feseWOApoaVJkm0_2Zgxe1B-jHFBJCAgqOg2LvNq580twpOOf15uNjzI1Iy3mhzHJ1LwsU8JtpcFX_aMeTpZ8WUIph6JD9pBzvNi_0glw5p6f6v8RHwDIxZvPm6C3pJcEJExBXWuCZdjg_k">
Free to use image sourced from Pexels
<h2 id="preventbreaches">Prevent Third-Party Vendor Data Breaches</h2>
Once you've identified your high-risk vendors, it's time to come up with a defense plan to protect yourself from potential breaches.
<h3>Strict Security Protocols</h3>
Start by setting strict security protocols and standards for all third-party relationships. Clearly outline your expectations for data protection, access controls, and incident response. Reputable partners should have no problem complying with these measures and ideally, they ought to have their own strong security measures already in place to safeguard your sensitive data.
&nbsp;
Then, work closely with your vendors to ensure they stick to your security standards and implement adequate safeguards for your data. This might involve regular security assessments, <a href="https://teampassword.com/blog/what-is-password-encryption-and-how-much-is-enough">encryption</a> protocols, or multi-factor authentication measures to prevent unauthorized access.
&nbsp;
Information security should be top of your priority list when choosing new vendors to work with, particularly those who will be granted access to sensitive data. It's crucial to discuss security measures with potential vendors from the start and have a good understanding of how they handle both their own data security and what measures they have in place to protect your information. Only work with vendors whose security practices match your own standards.
&nbsp;
<h3>Vendor Risk Management</h3>
Establishing that your third-party vendor has a security program in place is just the first step. When you&rsquo;re trusting a partner with highly sensitive data, you need to know that they're serious about managing risks and investing resources into protecting themselves from any vulnerabilities.
&nbsp;
Ask for their latest internal risk assessments, penetration testing, and compliance frameworks. They should have a comprehensive risk management plan, a strategy for mitigating supply chain risks, and protocols for addressing potential data breaches.
&nbsp;
Continuously monitoring third-party risks provides ongoing visibility into the vendor's cybersecurity practices. Conduct quarterly assessments to assess the vendor's performance metrics and overall security stance.
&nbsp;
Keep an eye on their cybersecurity practices regularly. Check how they're doing every few months with quarterly assessments of the vendor's performance metrics and overall security stance.

<img height="367" width="490" src="https://lh7-us.googleusercontent.com/RvM7vE0SM7kettNWqtGTwnqeQMVER31W0nNBq0Ih-1sKy2HpKpa-UGVW5HJQq-BkzyvdTEWsnWfbe-L36PQiLbQOI8Oyo5D58wZ2ai_RB9SZnQXR5gHZWDgs47cFR4HPTSue-XDl23H0FBBY13LMyyQ">
Free to use image sourced from Pexels
&nbsp;
<h3>Regular Audits</h3>
Don&rsquo;t just take your vendor's word for it when it comes to data security. Conducting audits is crucial to understand the true state of your vendor's security. Perform audits regularly, especially when dealing with highly sensitive data entrusted to a vendor.&nbsp;
&nbsp;
These audits assess how well the organization adheres to its security compliance framework and its track record from previous audits. Look out for any signs of compromise and evaluate how effectively the vendor manages cybersecurity risks.
<h3>Secure Data Storage and Transfer</h3>
Working with third-party vendors often involves exchanging or sharing data. For example, consider a company that uses an <a href="https://www.dialpad.com/blog/customer-service-automation/">automated customer service system</a> provided by a third-party vendor. The customer details and interactions logged by the system are likely to involve data exchange.&nbsp;

Without a well-defined policy in place, the storage and transfer of data within this system could pose a whole host of risks for the organization. They could find themselves exposed to unauthorized access, non-compliance with data protection laws, and even a data breach.
&nbsp;
Establishing clear guidelines enables companies to outline boundaries and expectations for data storage and transfer. This makes sure that the third-party vendor handles your customer data with the same level of care and security standards as you do.&nbsp;
&nbsp;

<img height="343" width="514" src="https://lh7-us.googleusercontent.com/w_pszyFdXI77M5NhZAoum-8m98bgfQ60HO1FlBfo6MFm0QhGbPE3a4L2iH_oA8aAB_j_71xfMoEuXEaG1kkUZ8j-kokzXonVJoVCXpmITRrszyvsyeIAWHrmUqdnsYcXOy2QXXT0WHBIYi4HGoFYRB4">
Free to use image sourced from Pexels
<h3>Least-Privileged Access</h3>
Granting excessive access to third parties is a common cause of data breaches. To better protect yourself, it's important to be strict when it comes to access management. It might take a little more thought and management, but it could protect you from a lot of trouble further down the line.
&nbsp;
Implementing least-privileged access ensures that third-party service providers have only what they absolutely need for their tasks, minimizing the risk of breaches.
&nbsp;
Consider a situation where a company implements a third-party <a href="https://www.dialpad.com/features/contact-center-integrations/">contact center integration</a> into its operations. If this third-party provider is given unrestricted access to customer data, it would pose a huge security risk. Their representatives might gain access to sensitive personal details, including names, addresses, and credit card details. In this scenario, a data breach would be devastating.&nbsp;
&nbsp;
To mitigate this, the company can use least-privileged access. This means the provider only gets access to what they absolutely need, like customer contact details for making calls and access to customer support tickets.&nbsp;
<h3>Monitoring and Vigilance</h3>
Third-party vendors play vital roles in your supply chain, but they also bring risks like data breaches and compliance issues if not properly monitored. Just checking vendors at the beginning of your relationship isn't enough; ongoing monitoring is key. Keep a close watch on your third-party relationships for any unusual activity that could mean there's been a breach.
&nbsp;
For example, if you see a sudden increase in data transfers or access requests from a vendor's account at odd times, it could be a red flag. You should investigate any anomalies like this straight away to determine if they represent a <a href="https://teampassword.com/blog/top-6-security-threats-for-small-businesses">security threat</a> or indicate a breach in progress.
&nbsp;
Additionally, set up robust systems to monitor who can access critical data. This helps you quickly spot and stop any unauthorized access.
&nbsp;
&nbsp;<img height="333" width="500" src="https://lh7-us.googleusercontent.com/LHMKLzJpW6F-2I-vivoUbNqxlbToK05MCuszuZI6ex2pcMstwaW9Zgq2mWYAH484VDLkVj59l9Av2HbxaxUsFwUd_9YKFWV9-LgrtjrOZxUwGZeroYoSuAUH8jQd_AaoLQxB5R1fGiLoIPm8y-aFO58">
Free to use image sourced from Pexels
<h2 id="securedata">Secure Your Company's Data</h2>
While it might feel daunting to try to protect data that is outside your control, there are plenty of sensible precautions you can take to keep your company data safe.
&nbsp;
To help reduce your chances of becoming the next victim of a third-party data breach, it&rsquo;s important to implement strong security protocols and conduct regular assessments to catch any issues.
&nbsp;
Stay alert, keep on top of any new security trends or threats as they emerge, and adapt your security measures to address evolving risks. By being proactive, businesses can handle third-party data breaches better, protecting their valuable data.

<h2>Use a Password Manager</h2>

A great way to mitigate the risks from third-party data breaches is by using a password manager like TeamPassword. A <a href="https://teampassword.com/blog/what-is-a-password-manager" rel="follow">password manager </a>provides one secure location to store your company's online account information and other sensitive data. TeamPassword enables users to share records in groups, thereby limiting who has access to the login credentials. Creating a strong unique password for every account is made easy with TeamPassword's built-in password generator that can create a complex thirty-two-character password in milliseconds. Admins can also use TeamPassword's activity log to monitor who has accessed and changed each record to monitor access and meet compliance standards.&nbsp;

Whether you use TeamPassword or another password manager, a password manager is an essential tool to protect yourself from third-party data breaches.&nbsp;
&nbsp;
On a final note, think about getting cybersecurity insurance to lessen the financial blow of a possible breach. While insurance can't stop a breach, it can give valuable protection against the expensive fallout of data loss or theft.

Find out how to mitigate risks from third-party data breaches. Learn proactive measures and best practices in our comprehensive guide.

Explore effective strategies to mitigate risks from third-party data breaches. Learn proactive measures and best practices in our ...

How to Mitigate the Risks of Third-Party Data Breaches

Explore effective strategies to mitigate risks from third-party data breaches. Learn proactive measures and best practices in our comprehensive guide.

How to Mitigate Risks from Third-Party Data Breaches

<div dir="ltr" _ngcontent-ng-c1846838051="">
Cybersecurity might sound like a fancy term reserved for tech giants with budgets the size of Rhode Island. But here's the harsh truth: in today's digital Wild West, every company, regardless of size, is a potential target for cyberattacks.
<h2>Common Cybersecurity Risks for Small Networks</h2>
In their&nbsp;<a href="https://www.verizon.com/business/resources/T3ec/reports/2019-data-breach-investigations-report.pdf" rel="follow noopener" target="_blank">2019 Data Breach Investigation</a>, Verizon showed that a whopping 43% of cyberattacks target small businesses. Ouch. That's right, nearly half of all cyberattacks are aimed squarely at businesses like yours &ndash; the ones without an army of IT security specialists and a fortress-like defense system.
Why are small businesses such attractive targets? Think of it like a bank robber casing the joint. Large banks have elaborate security measures, but a corner store with a single cashier? That might seem like an easier score for a cybercriminal. Small businesses often lack the resources to invest in robust cybersecurity, making them vulnerable to a wider range of threats.
Let's look at 4 common threats.&nbsp;
<h3 data-sourcepos="5:1-5:860">Phishing</h3>
Imagine you get a fake email that looks like it's from your bank. It asks you to click a link and update your account information. If you click the link and enter your details, a scammer steals your information!
Phishing attacks leverage social engineering techniques to manipulate users into divulging sensitive information or clicking malicious links. Attackers employ various methods to craft believable emails, such as spoofing sender addresses, mimicking logos and branding elements, and exploiting urgency or fear tactics.
<a href="https://teampassword.com/blog/spear-phishing" rel="follow noopener" target="_blank">Spear phishing</a> is a targeted form of phishing that uses personal details about you scraped from other sources to add legitimacy - or urgency - to the scams.&nbsp;
<h3 data-sourcepos="7:1-7:16">SQL Injection</h3>
SQL injection attacks exploit vulnerabilities in web applications that interact with relational databases. Attackers craft malicious SQL queries disguised as user input (e.g., username, search field). These queries can bypass authentication mechanisms, manipulate data, retrieve sensitive information (e.g., customer records), or even take control of the underlying database server.
Common injection points include login forms, search bars, and any functionality that accepts user-controlled input. Secure coding practices, input validation, and parameterized queries can mitigate SQL injection risks.
<h3 data-sourcepos="13:1-13:10">Viruses</h3>
Viruses are self-replicating malicious programs that attach themselves to executable files or macros. Upon execution, the virus code replicates itself and injects malicious functionality into the host program. Viruses can disrupt system operations, corrupt data, steal information, or even act as payloads for further attacks.
Modern viruses often employ advanced techniques like polymorphism and obfuscation to evade detection by antivirus software.
Multi-layered security solutions, including endpoint protection platforms with behavioral analysis capabilities, are crucial for mitigating virus threats.
<h3 data-sourcepos="19:1-19:10">Malware</h3>
Malware is a broad term for any bad software that can harm your computer. It's like a toolbox with different tools for causing trouble. Some malware steals information, some mess with your files, and some even hold your data hostage!
Common malware types include viruses, worms, ransomware, spyware, rootkits, and botnets. Malware can be delivered through various vectors, such as phishing attacks, drive-by downloads on compromised websites, malicious email attachments, or social engineering tactics.
Malware functionality varies, but common goals include data theft, system disruption, financial extortion, and establishing footholds for further network exploitation. Comprehensive security strategies combining endpoint protection, network security controls, and user awareness training are essential to combat the evolving threat landscape of malware.
<h3 data-sourcepos="5:1-5:860">What do these cyber threats mean for you?</h3>
A successful attack on your small network could be devastating. Imagine losing access to your customer data, financial records, or that secret sauce recipe you've been perfecting for years. The financial repercussions can cripple your business, not to mention the damage to your reputation and customer trust. Data breaches can also lead to legal headaches and hefty regulatory fines.&nbsp;
In summary: cybersecurity for small businesses often hinges on the habits and practices of its users. Let's explore some best practices to fortify your small network's defenses and make it a fortress, not a flimsy shack, in the digital landscape.
<h2 data-sourcepos="11:1-11:68">Best Practices for Small Network Cybersecurity</h2>
The good news? You don't need a million-dollar security system to protect your small network. There are <a href="https://teampassword.com/blog/small-business-cybersecurity-checklist" rel="follow noopener" target="_blank">steps you can take to fortify your defenses</a> and make yourself a less appealing target. However, effective cybersecurity relies heavily on a collaborative effort.
Before you start locking down your network with digital padlocks, it's crucial to get everyone on board &ndash; from leadership and team members to any partners you work with. A single weak link in your security chain, like an employee with a penchant for weak passwords, can leave your entire network vulnerable.
<h3 data-sourcepos="13:1-13:60">Create Password Protocols: The First Line of Defense</h3>
We all know this one, right? Strong passwords are the cornerstone of good cybersecurity. But let's be honest, how many of us use the same password over and over, or make passwords less than 12 characters long?
The problem is, weak passwords are like leaving your front door wide open with a neon sign that reads "Free Data Inside!" To address this, consider creating internal Standard Operating Procedures (SOPs) that establish clear guidelines for password creation, updates, and storage.
Here's the key takeaway: network security is only as strong as its weakest link. If even one employee uses weak passwords or stores them in insecure locations (I'll just email this password to myself...) it can compromise the entire system. Imagine a single rotten apple spoiling the whole bunch. That's what happens when one weak password opens the door for a cybercriminal.
The Password Manager Solution: <a href="https://teampassword.com/blog/the-risks-of-storing-your-passwords-in-google-sheets" rel="follow noopener" target="_blank">Ditch the Spreadsheet</a>
Let's face it, coming up with complex, unique passwords for every single account is a pain. That's where password generators come in like a digital knight in shining armor. These tools generate random combinations of letters, numbers, and symbols, making them significantly harder to crack than your birthday or your pet's name.
Most password managers offer features like auto-fill for websites and applications, saving yet more time. Think of it as having a personal vault for all your strong, unique passwords, readily accessible at your fingertips.
By establishing clear password protocols and leveraging the power of password generators, you can significantly bolster your network's first line of defense.
</div>
<div dir="ltr" _ngcontent-ng-c1846838051="">
<h3>Restrict and Monitor Access: Not Everyone Needs the Keys to the Kingdom</h3>
Imagine a bank where every employee has full access to the vault. Sounds like a recipe for disaster, right? The same principle applies to your network security. Establishing clear access controls is crucial for protecting sensitive data and minimizing the potential damage from a cyberattack.
Here's the idea: not everyone in your company needs access to everything. The marketing team likely doesn't need access to financial records, and your customer service reps probably shouldn't be able to modify administrative settings.
By creating tiered access levels, you can ensure that employees only have access to the data and systems they need to perform their jobs effectively. This minimizes the potential for accidental exposure of sensitive information and makes it harder for attackers to exploit any unauthorized access.
The best way to do this is with a <a href="https://teampassword.com/" rel="follow noopener" target="_blank">password manager</a> that allows unlimited unique groups of passwords, and admin-controlled access to these groups.
Here's a key tip: document everything. Create a clear and concise record of who has access to what data and systems within your network. This not only helps with ongoing security management but also facilitates a smooth transition if an employee leaves the company or changes roles. Think of it as a digital map of your network, ensuring everyone knows where the valuables are kept and who has the keys.
<h3 data-sourcepos="11:1-11:77">Hold Consistent Employee Trainings: Knowledge is Power (and Security)</h3>
Even the most sophisticated security measures can be thwarted by human error. That's why employee training is a fundamental pillar of any robust cybersecurity strategy. Consider establishing internal Standard Operating Procedures (SOPs) that clearly outline:
<ul data-sourcepos="15:1-22:0">
<li data-sourcepos="15:1-16:0">
Proper Use of Networks: What activities are appropriate on company networks? Is it okay to browse social media during work hours? What about downloading personal software? Having clear guidelines helps employees understand their role in maintaining a secure network environment.
</li>
<li data-sourcepos="17:1-18:0">
Identifying Threats: How can employees recognize phishing emails, malware downloads, and other common cyber threats? Equipping your team with the knowledge to spot these dangers is crucial for preventing them from becoming a security breach. Think of it as giving them a digital shield to deflect cyberattacks.
</li>
<li data-sourcepos="19:1-20:0">
Avoiding Popular Risks: How can employees protect themselves from common cybersecurity pitfalls? Trainings should cover topics like creating strong passwords, avoiding suspicious links, and being cautious about opening attachments from unknown senders. By understanding these risks, employees can make smarter decisions that safeguard your network.
</li>
<li data-sourcepos="21:1-22:0">
What to Do if There is a Suspected Threat: What happens if an employee suspects a cyberattack or accidentally clicks on a malicious link? Having a clear reporting process in place ensures that potential threats are identified and addressed quickly before they escalate into major problems.
</li>
</ul>
<h3 data-sourcepos="23:1-23:59">Create a Response Plan: Don't Be Caught Flat-Footed</h3>
Imagine your fire alarm goes off, but you have no idea where the extinguishers are or who to call. That's the chaos that can ensue in the event of a cyberattack without a well-defined response plan.
A cybersecurity incident response plan outlines the steps your team should take if your network is compromised.
This plan should address key areas like:
<ul data-sourcepos="29:1-34:0">
<li data-sourcepos="29:1-30:0">
Identification and Containment: How will you identify a security breach? What steps will you take to isolate the threat and prevent further damage? Swift action is critical in minimizing the impact of a cyberattack.
</li>
<li data-sourcepos="31:1-32:0">
Recovery: How will you recover your systems and data in the event of an attack? Having a robust backup and recovery strategy is essential for getting your business back up and running as quickly as possible.
</li>
<li data-sourcepos="33:1-34:0">
Communication: Who needs to be notified in the event of a cyberattack? How will you communicate with employees, customers, and partners? Clear and transparent communication is crucial for maintaining trust and minimizing reputational damage.
</li>
</ul>
By establishing a clear response plan, you ensure your team knows exactly what to do in the event of a cyberattack. It's like having a well-rehearsed fire drill &ndash; everyone knows their role and how to respond effectively to mitigate the damage.
<h2 data-sourcepos="37:1-37:84">Strengthen Your Small Network Security with TeamPassword</h2>
Here's the reality: cybersecurity isn't a luxury for small businesses &ndash; it's an investment in your organization's future. A successful cyberattack can cripple your operations, damage your reputation, and erode customer trust. By implementing the best practices outlined above, you can significantly bolster your small network's defenses and make yourself a less attractive target for cybercriminals.
TeamPassword offers a suite of features specifically designed to empower small businesses to take control of their network security:
<ul data-sourcepos="45:1-45:141">
<li data-sourcepos="45:1-45:141">Access passwords anywhere: TeamPassword allows authorized users to access their passwords securely from any device, at any time, only from a secure vault. This eliminates the need to Slack credentials to a coworker.&nbsp;</li>
<li data-sourcepos="45:1-45:141">Minimum necessary knowledge: Each user in your organization can be 'edited' individually, meaning you choose exactly what password groups they access.</li>
<li data-sourcepos="45:1-45:141">Robust <a href="https://teampassword.com/security" rel="follow noopener" target="_blank">security</a>: Mandatory 2FA, SSO options, activity logs, and of course the AES 256-bit secured vault...TeamPassword gives you what you need to keep your small network secure.&nbsp;</li>
<li data-sourcepos="45:1-45:141">Intuitive&nbsp;interface: Look, you need a secure vault that stores passwords and autofills them when needed. You shouldn't be fighting with the UI to find what you need. TeamPassword keeps it simple, with a <a href="https://teampassword.com/pricing" rel="follow noopener" target="_blank">price point to match</a>.&nbsp;</li>
</ul>
Try TeamPassword <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">for 14 days on us</a>. Got any questions? <a href="https://teampassword.com/support" rel="follow noopener" target="_blank">Reach out</a> to our award-winning support team.&nbsp;<a href="https://teampassword.com/blog/ultimate-guide-to-password-security-teampassword"></a>
</div>

Cybersecurity for small networks is as important as large network security. Come learn about the best practices to keep your network and team secure with TeamPassword!

Cybersecurity for small networks is as important as large network security. Come learn about the best practices to ...

Cyber Security for Small Networks | Protect Networks of Any Size

Cybersecurity for Small Networks | Protect Networks of Any Size

During historical gold rushes, panners and miners flocked in droves, hoping to make their fortunes. In the online age, however, the high-value resource of the day isn&rsquo;t gold; it&rsquo;s information.

Data-driven insights help businesses connect with their target markets. This means better products, more effective ads, and adjusting your business model.

That said, businesses aren&rsquo;t the only ones that benefit from data collection. Malicious actors can use sensitive data for all kinds of purposes, from harassment to financial and identity theft. They may even threaten businesses directly with denial of service or by holding information for ransom.

That&rsquo;s why you need to know everything you can about customer data security.

[Table of Contents]

<ul>
<li>
<a href="#prevalence" rel="follow">The Prevalence of Customer Data Today</a>
</li>
<li>
<a href="#whyessential" rel="follow">Why Strong Cybersecurity is Essential</a>
</li>
<li>
<a href="#bestpractices" rel="follow">10 Customer Data Security Best Practices</a>
</li>
<li>
<a href="#multifaceted" rel="follow">Take a Multi-faceted Approach to Data Security</a>
</li>
</ul>
<h2 id="prevalence">The Prevalence of Customer Data Today</h2>
You might not think of your business as being particularly data-driven, especially if it&rsquo;s a brick-and-mortar store selling physical goods. Yet, even these companies collect valuable data, such as credit card details from non-cash transactions.

These days, even small organizations use data-driven insights to increase conversions and reduce <a href="https://www.dialpad.com/blog/customer-churn/" rel="follow">customer churn</a>. The kinds of customer data you collect can vary widely. Along with transactional info like card details or email addresses, this can include:

<ul>
<li>
Demographic information, such as age, gender, and employment
</li>
<li>
Purchase, subscription, or content viewing histories
</li>
<li>
Medical information
</li>
<li>
Information on friends and family
</li>
</ul>
<h2 id="whyessential">Why Strong Cybersecurity is Essential</h2>
It&rsquo;s essential to have appropriate data <a href="https://teampassword.com/security">security measures</a> for your business. For one thing, you have a moral duty of care to protect sensitive data relating to both your customers and employees. This is especially important for anything considered Personally Identifying Information (PII).

Then there are the legal consequences of failing to provide customer data security and adhere to relevant privacy regulations. This includes state and sector-specific laws like the Health Insurance Portability and Accounting Act.

International businesses must also adhere to the European Union&rsquo;s General Data Protection Regulation (GDPR). Fines for violations can reach tens of millions of dollars or even a percentage of global financial turnover, which can lead to significant financial losses.

<img height="491" width="491" src="https://lh7-us.googleusercontent.com/nB3dOLBU5JqNIt5t2thUyWDV4a_Va3nTIFWA5cklI2F_laAIVofrW9HqOdNYh7ZdrDxmfIXamjDkKxmrrKZ5ziqK8BfjSRyD9Ztho0qPeyMu6oYZMo69gVjVY48jexAVjMmJ9aEjMF7D5vq11cVdgK0">
<a href="https://www.statista.com/chart/30053/gdpr-data-protection-fines-timeline/">Image Sourced</a> from Statista
<h3>The Rise of Cybercrime</h3>
As computer and IoT technologies continue to advance, so too do the ways in which people break the law. Hackers, scammers, and other malicious online actors keep developing more complex ways of breaking into systems or tricking people.&nbsp;

These include:

<ul>
<li>
Phishing scams via email and social media
</li>
<li>
Malware to steal data or compromise systems
</li>
<li>
Ransomware to lock users out of devices or networks
</li>
<li>
Direct hacking attempts
</li>
<li>
Distributed Denial of Service (DDOS) attacks
</li>
</ul>

As such, the ways businesses secure their customer data need to keep up to protect their business from a potential data breach.
<h2 id="bestpractices">10 Customer Data Security Best Practices</h2>
Now that we&rsquo;ve established the various threats, let&rsquo;s talk tactics. Given how cybersecurity has advanced over the years, you might think you simply need good security software. But technology alone is not enough.

Don&rsquo;t get us wrong: having the right tools is essential, but there&rsquo;s more to it than that. Effective habits for data management and protection are equally as vital.
<h3>1. Regularly Audit Data and Stick to the Essentials</h3>
In theory, the longer your business operates, the more data it&rsquo;ll build up. While this can be useful for things like market research, it also poses a problem. The more data you have, the more damage will be done when it&rsquo;s leaked or stolen.

That&rsquo;s why you need to conduct regular data audits, which serve two functions. First, they&rsquo;re a form of virtual spring cleaning. It&rsquo;s an opportunity to discard old data that&rsquo;s no longer relevant, like personal details for a customer who unsubscribed from your service years ago.

Second, data audits help you to review the forms of data you&rsquo;re collecting and your motivation to do so. If there isn&rsquo;t a coherent reason for collecting a particular kind of information, get rid of it. By focusing strictly on the data you need, you minimize the risk to customers.

<img height="342" width="513" src="https://lh7-us.googleusercontent.com/zgN_p55h5awJwu2J2hHTr5bIiuMY7Ix_CwTN3ztKXinmBLZnGmGNS0VfZMbZLd7NkZiIHRqyVNppdwnx_k-__XthYarzrT5DgEzzLYkd6yxZTA8tO52ZP0ZgDGIgqsIHl02jWuOYmfWDtW_sojuE4s4">
Free to use image sourced from Unsplash
<h3>2. Form an Effective Data Privacy and Usage Policy</h3>
Your organization&rsquo;s usage and privacy policy forms your first line of defense in effective data protection. This includes everything from data access management protocols to security requirements for employees to use unique passwords.

As for creating a cybersecurity policy, start with the objectives behind it: what you&rsquo;re protecting and why. Then evaluate the risks and potential security threats as well as specific compliance requirements.

You should also make sure your written policy is as jargon-free as possible, so that your people understand it.
<h3>3. Train Staff and Inform Customers About Cybersecurity Practices</h3>
The point of a cybersecurity policy is that even non-tech savvy employees can understand it. But they still need to be trained on best practices.

Teach your team what makes for strong authentication security, how to spot things like phishing scams, and anything else they might need to know.&nbsp;

Cybersecurity training helps employees to identify risks and threats. In turn, this means they&rsquo;ll be less likely to land your business in hot water by making costly mistakes.

Let&rsquo;s look at what this means in practice. Say you run a private medical organization and need to maintain a <a href="https://www.dialpad.com/guides/hipaa-compliant-call-center/">HIPAA compliant call center</a>. You should explain to your staff not to share confidential medical details with anyone other than the patient.

<img height="372" width="602" src="https://lh7-us.googleusercontent.com/k1cmoaM3JJ6ppMrM5ekyVnv3u84q79gjTlLAvXmd6jPHMtwtSRJdXLJkwmDU-WjqWfyji4L6bPnS0P5X5EKY8GnvjLkTwtjpN1mXu9xgtMEew5erEbFI9REITq_e5GAicsel9XXgDI-NUa0G2N45M8Q">
<a href="https://www.dialpad.com/guides/hipaa-compliant-call-center/">Image Sourced</a> from Dialpad

Beyond training any employees who take calls and manage data using this platform, you should also educate clients. Let them know what privacy measures you take to keep their data safe, and teach them how to use the platform securely.

If every user knows what information can and cannot be shared and with whom, then any unusual requests or behavior will be flagged, thereby mitigating the risk of a security breach.

Emphasizing customer data security practices isn't just the right thing to do; it's also great for your brand. It projects reliability by showing the public you take guarding their private data seriously.

<h3>4. Encrypt All Data</h3>
Now, let&rsquo;s look at some of the most critical cybersecurity techniques, starting with data encryption.&nbsp;

Encryption is the practice of converting sensitive data into a meaningless mess of useless code or text. The only way to revert the data into a usable form is to pass through layers of authentication like passwords or biometrics.

These security measures work as a key that unlocks the information you&rsquo;re accessing. Different types and distinctions of data encryption include:

<ul>
<li>
Bit-length encryption for emails and other communications
</li>
<li>
File-level encryption to protect systems and servers
</li>
<li>
Symmetric and asymmetric (private-key and public-key) encryption
</li>
</ul>
<h3>5. Use Multi-factor Authentication</h3>
<a href="https://teampassword.com/password-generator">Strong passwords</a> might be enough for your personal computer or streaming service accounts, but not for professional data protection. That&rsquo;s why you need to implement multi-factor authentication for all employees.

Users should provide two or more different kinds of security evidence to access data. Different forms of secure authentication include:

<ul>
<li>
Password protection
</li>
<li>
Temporary security codes sent to a preset email
</li>
<li>
Secret security questions
</li>
<li>
Biometrics (such as fingerprints or facial recognition)
</li>
</ul>
<h3>6. Build a Comprehensive Cybersecurity Infrastructure</h3>
So far, we&rsquo;ve touched on a couple of important tools and methods for ensuring security. But, if you&rsquo;re serious about preventing data breaches, there are several more boxes you&rsquo;ll need to tick:

<ul>
<li>
Anti-adware
</li>
<li>
Anti-spyware
</li>
<li>
Virus protection and anti-malware
</li>
<li>
Firewalls
</li>
<li>
Pop-up blockers
</li>
<li>
Vulnerability scanning tools
</li>
<li>
Endpoint detection and response tools
</li>
</ul>

Let&rsquo;s say you run a web domain registrar service like Only Domains, and you recently onboarded numerous new customers through <a href="https://www.onlydomains.com/domains/Qatar/.qa">.com.qa domain registration</a>. Due to gaps in your cybersecurity infrastructure, sensitive client data gets stolen.

Now, those businesses and their websites are at risk &ndash; all because you didn&rsquo;t shore up your anti-malware systems. That won&rsquo;t just negatively affect them, but also the trustworthiness of your brand.

<img height="451" width="602" src="https://lh7-us.googleusercontent.com/CS69cnz6SxeRiLAO5yt1F4qeaYYhiSwQzfvYgzPrRIlfcDvBduVfr_sR40ELr3Fudmt9UaIQC-BCoVrwL8VAuLhMPZNsY176HzBHTMybpo0dXz8PcbEi6CWv_rzKjcw6NTxSMnXBw3wSoEvqI030OkM">
Free to use image sourced from Unsplash
<h3>7. Keep all Software Updated</h3>
Cybercrime and cybersecurity are locked in a perpetual arms race. If programmers find a way to close a gap in virtual security, criminals respond by finding new workarounds.&nbsp;

Of course, it&rsquo;s easy to think of this in terms of the big developments like the rise of multi-factor authentication, social media-based phishing techniques, or the impact of AI on both sides.

All too often, though, the small advances matter just as much. That&rsquo;s why you need to keep all software updated on a regular schedule. You never know when the latest patch will fix a small but dangerous gap in your security.
<h3>8. Limit Data Access</h3>
Sometimes, your own people can be your worst enemy. Perhaps they&rsquo;re a malicious actor trying to actively leak sensitive information or maybe they&rsquo;re just prone to mistakes. Either way, you need to know <a href="https://teampassword.com/blog/how-to-prevent-insider-threats">how to prevent insider threats</a> or at least mitigate their impact.

Limit access to sensitive data based on the Principle of Least Privilege. In other words, only allow people to access data that is demonstrably essential for their work.
<h3>9. Maintain Secure Data Back-ups</h3>
So far, we&rsquo;ve talked about how to protect against phishing, malware and hacking, but what about mistakes and technical problems?

It isn&rsquo;t only the theft of data that can cause problems. Lots of businesses depend on regular access to their databases to be able to provide services, so what happens when your server goes bust?

Some data may be replaceable, but a lot of it isn&rsquo;t. Regular back-ups ensure you&rsquo;ll never be without your company&rsquo;s vital data, even in case of disaster.

Of course, accidents aren&rsquo;t the only reason to keep back-ups. If hackers use ransomware to hold your systems hostage, back-ups mean you can still provide essential services while you resolve the issue.

<h3>10. Use a Password Manager</h3>
<a href="https://teampassword.com/blog/what-is-a-password-manager" rel="follow">Password managers</a> provide one secure location to store your online account login details. Some even allow you save other data such as credit card information, secure notes, and even encrypt attachments.&nbsp;

While most browsers include a password manager, these can only be used by an individual. Saved records cannot be saved and shared with others, which limits their usefulness for a company or organization.&nbsp;

However, there are passwords managers, like TeamPassword, that are <a href="https://teampassword.com/blog/best-password-managers-for-teams" rel="follow">built specifically for teams</a>. TeamPassword, and other password managers like it, allow users to share saved records with groups, thereby providing easy access to company accounts that multiple people need to access.&nbsp;

Password managers are an essential tool for any business as they allow administrators to control who has access to which accounts, safely encrypt login details and other saved data, provide logs for audits, and often include MFA.&nbsp;
<h2 id="multifaceted">Take a Multi-faceted Approach to Data Security</h2>
If you only take one lesson from today&rsquo;s blog, let it be this: There&rsquo;s no cure-all magic solution to cybersecurity issues.

For one thing, an effective customer data security plan should make use of the full range of tools available &ndash; anti-malware, multi-factor authentication, data encryption, and so on.

But remember that software is only half the battle. You must also have a comprehensive cybersecurity policy and ensure employees and clients engage with it.

All businesses handle customer data, and keeping it safe is essential. This guide will help you keep customer data secure and build trust.

All businesses handle data, and keeping it safe is easier said than done. That’s why we’ve put together ...

Customer Data Security: 10 Best Practices

All businesses handle data, and keeping it safe is easier said than done. That’s why we’ve put together this best practice guide for customer data security.

Customer Data Security: 10 Best Practices for Ensuring Safety and Trust

Password managers are an effective way to generate, store, use, and even share strong, random passwords securely. They allow users to create and store unique and difficult to guess passwords for every account by removing the need to remember them. This is done using password generators and AES 256 encryption, along with a variety of other features that help users track how their passwords are being used.&nbsp;
[Table of Contents]
<ul>
<li><a href="#whatdo" rel="follow">What do password managers do?</a></li>
<li><a href="#dowork" rel="follow">Do password managers work?</a></li>
<li><a href="#howwork" rel="follow">How does a password manager work?</a></li>
<li><a href="#aresafe" rel="follow">Are password managers safe in 2024?</a></li>
<li><a href="#doneed" rel="follow">Do I need a password manager?</a></li>
<li><a href="#whyuse" rel="follow">Why should you use a password manager?</a></li>
<li><a href="#benefitsof" rel="follow">What are the benefits of using a password manager?</a></li>
<li><a href="#allsame" rel="follow">Are all password managers the same?&nbsp;</a></li>
</ul>
TeamPassword makes it easy to keep your accounts safe from cybercriminals. Don&rsquo;t believe us? Sign up for a <a href="https://app.teampassword.com/dashboard#signup/testimonial">14-day free trial today</a> and try for yourself.
<img src="https://cdn.buttercms.com/5EgbpyxIQjSdfdHRsxO9" alt="undefined" width="551" height="367">
<h2 id="whatdo">What do password managers do?</h2>
Simply put, password managers take away the tedious, unfriendly tasks of creating and remembering passwords away from humans. The average person uses over 200 accounts, and each account should have a <a href="https://teampassword.com/blog/strong-password-generator">unique, strong, and random password</a>. However, the human brain isn&rsquo;t capable of remembering over 200 long strings of random characters.&nbsp;

(As a test, can you recall your credit and debit card numbers right now? That&rsquo;s only two sets of 16 numbers, and for most people the answer is &ldquo;no.&rdquo; Imagine if they also had upper- and lowercase letters and characters, were even longer, and if you didn&rsquo;t know them by heart you couldn&rsquo;t shop anymore!)

While <a href="https://teampassword.com/blog/what-is-a-passphrase">passphrases</a> are a useful memory hack for key account passwords you may need to remember, it&rsquo;s still not a reasonable task to remember over 200 four-word passphrases.

This leads many people to use simple passwords, and then reuse them again and again, which is a huge cybersecurity risk to you and your business.&nbsp;

The solution is to use a password generator so you can generate, save, use, and share unique, difficult-to-crack passwords for every account securely.&nbsp;
<h2 id="dowork">Do password managers work?</h2>
The answer is emphatically &ldquo;yes.&rdquo; Password managers generate a new password for every account for you. They then store them securely until needed. If you choose the <a href="https://teampassword.com/blog/best-password-managers-for-teams">right password manager for your team</a>, they can even allow you to share accounts with colleagues without ever sharing the actual credentials.

<a href="https://teampassword.com/blog/how-to-manage-passwords">Password managers are the only way to manage passwords securely and easily.</a>

It&rsquo;s easy to conclude that password managers do work by solving the real human tendency to take shortcuts on password creation and management. In fact, some companies still store passwords in a <a href="https://teampassword.com/blog/password-sheet-templates">Google Sheet</a>.

But, how do password managers work?&nbsp;
<h2 id="howwork">How does a password manager work?&nbsp;</h2>

There are really two things to understand about how password managers work:&nbsp;

<ol>
<li>
How do password managers create new passwords?
</li>
<li>
How do password managers store and retrieve passwords securely?
</li>
</ol>
<h3>How do password managers create new passwords?</h3>
<a href="https://teampassword.com/password-generator">Password generators</a> create strong, random passwords for you. They take the rules a website has for creating a password (for example, the maximum number of characters and the types of special characters allowed) and then generate a random password utilizing the maximum number of characters and maximum variety of characters to make the strongest password possible.&nbsp;

These passwords are impossible for humans to remember, but that&rsquo;s okay because the password manager is going to store and retrieve the passwords for you.&nbsp;

So, how do they do that?&nbsp;
<img src="https://cdn.buttercms.com/69xesKUWSv63YFIjhEyc" alt="undefined" width="551" height="367">
<h3>How do password managers store and retrieve passwords securely?</h3>

Without getting too technical, <a href="https://teampassword.com/blog/the-best-ways-to-store-passwords-2023">passwords are stored safely in a password vault</a> thanks to two technologies working together: an encryption and a key. Most password managers use 256-bit Advanced Encryption Standard (AES), which is a military-grade cipher adopted by the NSA in 2005.&nbsp;

AES is the encryption, while 256-bit is the key. In essence, AES turns your passwords into gibberish so that a hacker can&rsquo;t see your actual passwords even if they steal the file containing them. Then, 256-bit is a key that tells the system how to turn the gibberish back into the password when you need to use it. The number 256 refers to the 2^256 different possible combinations of zeroes and ones that make up the key. That results in a <a href="https://www.wolframalpha.com/input?i=2%5E256">78-digit number</a>, making it highly unlikely anyone would ever guess the right key.
<h2 id="aresafe">Are password managers safe in 2024?</h2>

Fundamentally, password managers are safe. They use military-grade encryption to store and retrieve passwords and provide a way to create unique passwords that match the maximum complexity allowed by the application.

While it&rsquo;s true that <a href="https://krebsonsecurity.com/2023/09/experts-fear-crooks-are-cracking-keys-stolen-in-lastpass-breach/">LastPass</a> has seen a series of hacks, including having their encryption key stolen, most password managers are very secure. For example, TeamPassword has consistently upgraded their security protocols over the last years to make sure they are many steps ahead of cybercriminals.&nbsp;

<a href="https://teampassword.com/blog/top-5-safest-password-managers">Here&rsquo;s a list of the most secure password managers if you want to be extra careful when selecting one.</a>
<h2 id="doneed">Do I need a password manager?</h2>
Pretty much everyone needs a password manager. If you have any online accounts, then you need a password manager. Thankfully, <a href="https://teampassword.com/blog/best-password-manager-for-iphone">Apple</a> and <a href="https://teampassword.com/blog/password-manager-for-android">Google</a> have created built-in password managers.While they aren&rsquo;t perfect, they are so far ahead of using the same password for every account that in a very real way they are making the world safer.

The question is really whether Apple Keychain or the Chrome Password Manager are sufficient. If you run a business, share accounts, switch between Apple and Windows environments, or want the added security of creating space between your <a href="https://teampassword.com/blog/why-do-hackers-want-your-email-address">email account and password manager</a> account, then you probably need a third-party password manager like TeamPassword.&nbsp;
<h2 id="whyuse">Why should you use a password manager?&nbsp;</h2>
Password managers are easy. That&rsquo;s the real answer. It is a rare case in the world where the easy way is also the right way, but for password managers that&rsquo;s the truth. They make your life easier while also making your Internet use safer.&nbsp;

Once you start using a password manager, you only need to remember your <a href="https://teampassword.com/blog/master-password-what-is-it-and-do-i-need-one">master password</a>. That one password unlocks all of your accounts so you don&rsquo;t need to remember over 200 passwords, and you won&rsquo;t be tempted to use the same password for over 200 accounts either.&nbsp;
<img src="https://cdn.buttercms.com/p5LBt2YETmqxABtyNwuA" alt="undefined" width="551" height="367">
<h2 id="benefitsof">What are the benefits of using a password manager?</h2>
Depending on the password manager you choose, there are many benefits to using one. Here are some of the primary benefits of using a password manager:

<ol>
<li>
It&rsquo;s easy: Password managers make it easier to create, store, use, and share passwords.
</li>
<li>
It&rsquo;s secure: Password managers create unique, strong, and random passwords for every new account and then store and retrieve them securely using military-grade encryption.&nbsp;
</li>
<li>
It&rsquo;s collaborative: Using a password manager in your company makes it easier to share needed accounts without sharing the credentials so work can be done together.
</li>
<li>
It&rsquo;s cost effective: Password managers are an inexpensive way to improve cybersecurity, and through sharing expensive accounts securely businesses usually save money overall.
</li>
<li>
It&rsquo;s simple to implement: The right password manager can be set up on all your devices and browsers in minutes and then is unobtrusively waiting in the background for whenever you need it.
</li>
</ol>
<h2 id="allsame">Are all password managers the same?</h2>

While any password manager is better than no password manager, they are not all built the same. Some are locked to a particular system. For example, the iCloud Keychain is only available on your Apple hardware, whereas the Chrome Password Manager only works in the Chrome browser.

Some other password managers require complicated setup as they are open source solutions. For IT professionals, this might be considered a benefit but for most people, even most people in the tech sector, that makes them harder to use (and therefore less likely to be used).

Finally, not all password managers are designed for teams. If your team shares accounts, then you need a password manager that can help you share access to software securely without divulging the login credentials directly. Only TeamPassword is built for teams.
<h2>TeamPassword can keep you and your business safe</h2>
Password managers are an effective way to improve your online safety. They make it easier to manage passwords according to the best practices recommended by cybersecurity professionals.&nbsp;

By providing unique, strong, and random passwords for each new account and then remembering them for you, you're not tempted to reuse easy-to-crack passwords. This keeps every account safe and available when you need them.

Best of all, password managers are easy to use and available automatically through browser extensions. It&rsquo;s rare to find a situation where the easy solution is the best one. With password managers, that&rsquo;s the case.

TeamPassword can protect your important accounts from yourself. Don&rsquo;t believe us? <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial today</a> and try for yourself.

Password managers aren’t complicated. They create and store hard to guess passwords securely to keep you safe. Here’s what you need to know.

Password managers aren’t complicated. They create and store strong, random passwords securely so you don’t need to remember ...

What is a password manager, and how do they work?

Password managers aren’t complicated. They create and store strong, random passwords securely so you don’t need to remember them. Passwords are saved in an encrypted environment that can only be accessed by a user's unique login. Some are designed for individual use and have limited accessibility, while others are designed for teams and can be accessed on any device or browser.

Look, we all love the shiny promise of a new year. Fresh starts, new tech toys &ndash; it's enough to make you do a celebratory fist pump. But hold on a sec, because while we're busy geeking out over the latest gadgets, cybercriminals are hatching some seriously nasty schemes. Don't get me wrong, the internet's a goldmine for convenience, but it's also a jungle crawling with digital predators.
<h2>Fake and Counterfeit Products</h2>
Online shopping is booming, and cybercriminals are seizing the opportunity. Remember the <a href="https://www.kgw.com/article/news/investigations/oregon-man-selling-fake-counterfeit-n95-masks-covid-charged-federal/283-b6f99c61-ee64-4e62-a25b-d21cc898b85d" rel="follow noopener" target="_blank">fake N95 mask sellers</a> of 2023? Get ready for a new wave of tactics. Today's scammers target trending products &ndash; that hot new VR headset everyone's talking about? Fake listings abound. They'll create fake shipping labels, send phony delivery notifications, and do everything to deflect blame when your "cutting-edge meditation lamp" never arrives.
Here's the key: if a deal seems unbelievable, it probably is. Read reviews, stick to reputable retailers, and use a credit card with robust fraud protection. Don't let these digital pirates steal your money and leave you empty-handed.
<h2>Pretend Puppies and Other Pet Scams</h2>
With a large uptick in people turning to the internet to make purchases, many families in recent months have turned to the internet to adopt a pet into their household. This has led to a fivefold increase in pet-related scams, where con artists most often create websites to advertise animals up for adoption that, in the end, don't exist.
The average consumer loses <a href="https://www.fox61.com/article/news/local/outreach/awareness-months/denver-woman-warns-others-after-losing-1000-in-online-puppy-scam/520-1cf9e9e9-617b-42d1-9a21-6b721530a699" target="_blank" rel="noopener">around $1,000</a> to these types of scams and pretend puppies are the most common culprit. However, parrots, cats, and other animals can also be involved in these scams, so you should&nbsp;always do your due diligence.&nbsp;
The pandemic has become a great excuse for not allowing a family to see a pet in person before adoption, and it's also given rise to fraudulent money requests to cover transport cages, shipping costs, and special vaccinations. Pets aren't the only lure, either. A variety of threats have <a href="https://teampassword.com/blog/covid-password-management-technologies" target="_blank" rel="noopener">arisen from the pandemic</a>.
<h2>Work-from-Home Scams</h2>
Ah, the work-from-home dream. Flexible hours, sweatpants as your new work uniform &ndash; it's enough to make you want to do a celebratory fist pump.
But reef the sail, sailor, because lurking in the shadows of this digital utopia are cybercriminals just itching to exploit your desire for a comfy home office. Legitimate remote work opportunities exist, but before you start picturing yourself sipping margaritas by the pool while cranking out reports, let's talk about how to <a href="https://www.learnhowtobecome.org/career-resource-center/work-from-home-scams/" rel="follow noopener" target="_blank">sniff out the work-from-home scams</a> and avoid becoming yesterday's news.
While these scams often seek to steal sensitive data through phishing and other tactics, they can also try to leach funds from victims, too.
If you're applying for any job opportunity and you receive a "company check" with instructions to cash it right away, don't fall for it. Scammers will ask for you to cash it and then send back a large portion of it using a wire transfer or gift card. They then tell you to purchase equipment with the remainder, but by the time they've received the money you've sent, the check bounces and you're out of cash. Even if the check seemingly clears, no real employer would ever ask you to go through these steps, and the scammer surely has something up their sleeve.
<h2>Government Impersonation Scams</h2>
Across North America, one of the most expensive and widespread scams involves impersonation of government officials. These imposters, often posing as representatives of the IRS, Social Security Administration, or Services Canada, love to play on fear. They'll hit you with threats of legal action, hoping to pressure you into divulging personal information or sending them money.
Here's the golden rule: legitimate government agencies will never use scare tactics. They certainly won't ask for your social security number over the phone, and they definitely won't demand immediate payment via gift card (because, seriously, who does that?).
When Doubt Creeps In, Hang Up and Investigate
If you receive a call from someone claiming to be a government official and they start wielding the legal action hammer, don't panic. Hang up. Take a deep breath, and resist the urge to react impulsively. Instead, verify the caller's information directly. Look for the official phone number of the agency they supposedly represent and contact them yourself to inquire about the issue. Never call back the number displayed on your caller ID &ndash; that could be a one-way ticket to Scam City.
<h2>Protect Yourself Everywhere On The Web</h2>
These scams are a masterclass in how cybercriminals adapt their tactics. They exploit our desire for a good job, the joy of a furry friend, and the fear of getting in trouble with the law. The key to staying safe? Active due diligence. Research any job offer thoroughly, never send money upfront for a pet you haven't met in person, and remember, the IRS isn't going to threaten you with jail time over the phone.
One of the most effective ways to fortify your online defenses is to utilize <a href="https://teampassword.com/blog/ultimate-guide-to-password-security-teampassword#createstrongpasswords:~:text=Step%202%3A%20Create%20Passwords%20that%20Do%20Their%20Job" rel="follow noopener" target="_blank">strong, unique passwords</a> for every single account. This significantly reduces the risk of falling victim to data breaches and credential stuffing attacks.
Consider a password manager like <a href="https://teampassword.com/" rel="follow noopener" target="_blank">TeamPassword</a> &ndash; it's like having a personal security detail for all your login information.
TeamPassword is pleasantly intuitive, frustratingly secure (for threat actors), and predictably affordable. Before you get too excited, <a href="https://app.teampassword.com/signup" rel="follow noopener" target="_blank">use TeamPassword's free trial</a> - no strings attached.&nbsp;
By staying informed, exercising caution, and implementing basic security practices, you can navigate the digital world with confidence, leaving cybercriminals with nothing but frustration and maybe a slightly bruised ego.

Criminals have become more and more sophisticated with each passing year. Here are the cybersecurity threats and scams to avoid in 2024.

Criminals have become more and more sophisticated with each passing year. Here are the cybersecurity threats and scams ...

Avoid these 2024 Scams

See the best way to come up with a new username. We break down types of usernames and give you the best username ideas out there.

See the best way to come up with a new username. We break down types of usernames, why ...

How to Make a Good Username | Create a Unique and Secure Username

See the best way to come up with a new username. We break down types of usernames, why secure usernames are important, and how to create them effectively!

So you think hackers have stolen your password? You're not the only one. 
Perhaps you've noticed strange activity on your email account or frequent pop-ups on your computer. Perhaps it's just a hunch. 
But how can you know&nbsp;for sure?
There are many warning signs that you've been the victim of a data hack:
<ul>
<li>Your device is slower than normal.</li>
<li>You use more data than normal.</li>
<li>Videos take longer to load.</li>
<li>You received an email notification about a password change you didn't make.</li>
<li>An online account no longer accepts your password.</li>
</ul>
However, hackers can steal your passwords and identity&nbsp;without you ever knowing. That's why it's so difficult to tell if you're the victim of a hack.
This guide will help you work out if hackers have stolen your information and tell you how to stop it from happening again.&nbsp;
Prevent hackers from stealing your data by incorporating TeamPassword into your tech stack. This password manager for teams comes with a range of security features like two-step verification and password encryption.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Sign up for a free trial</a>&nbsp;today.&nbsp;

<h2>Have I Been Hacked? How Do I Know?</h2>
There are various ways to tell whether hackers have access to your information:
<ul>
<li>Look for unusual activity on your account. This activity includes logins to your social media accounts from unfamiliar locations or mass messages sent from your email account.&nbsp;</li>
<li>Look for security emails from account providers that warn about failed login attempts or password changes you didn't make.&nbsp;&nbsp;</li>
<li>Look for changes in performance on the devices, apps, and websites you use. For example, see if videos take longer to buffer than normal.&nbsp;</li>
<li>Look at your browser's password manager (if you use one) and check that nobody has changed these credentials.&nbsp;</li>
</ul>
All the above can be a guessing game. You might have a feeling that you're the victim of a hack but don't know for sure. 
Checking a stolen password list like "Have I Been Pwned" clears up some of the confusion. This tool searches across multiple data breaches &mdash; when hackers take stolen passwords and usernames and post them online &mdash; to see if cybercriminals have compromised your personal information. 
Here's how to use this stolen password list:
<ol>
<li>Enter your email address on the main page.&nbsp;</li>
<li>Click "pwned."</li>
<li>The website will search thousands of databases to see if hackers have stolen your personal information.</li>
<li>If you receive the "Oh no &ndash; Pwned!" message, it means hackers have posted sensitive information associated with your email address (passwords, addresses, phone numbers, etc.) somewhere online.</li>
<li>If you receive the "Good news &ndash; no pwnage found!" message, it means the website could not find your information on the internet.&nbsp;</li>
</ol>
Note: Just because the website can't find your data on the internet, it doesn't mean hackers haven't compromised your personal information.
Read more:&nbsp;<a href="https://teampassword.com/blog/password-manager-for-small-businesses" target="_blank" rel="noopener">Password Manager for Small Businesses</a>

<h2>Which Passwords Did Hackers Steal?</h2>
Establish which passwords hackers stole in a data breach so you can take quick action. Websites like "Have I Been Pwned"&nbsp;won't&nbsp;tell you which passwords are at risk. You'll only learn whether hackers have compromised the data associated with a particular email address. 
Note: Sometimes, hackers might have access to your email address and other personal information but not your password. It's hard to know for sure.&nbsp;
If hackers have access to your data, it's a good idea to change&nbsp;all passwords&nbsp;associated with the compromised email address. If you use your email address for several online accounts, change the passwords for these services. Updating these passwords might take you a while, and remembering the new passwords leads to additional problems. (Keep reading to find a solution.)
Here are some other tips:
<ul>
<li>When choosing new passwords, use combinations of lowercase letters, uppercase letters, numbers, and symbols. Passwords that use all these elements are stronger than those that don't.</li>
<li>Don't write your passwords down because this increases the risk of identity theft.&nbsp;&nbsp;</li>
<li>Don't tell anyone your new passwords.</li>
</ul>
Read more:&nbsp;<a href="https://teampassword.com/blog/the-most-secure-way-to-share-passwords" target="_blank" rel="noopener">The Most Secure Way to Share Passwords</a>.

<h2>How Common Is a Data Hack?</h2>
More common than you think. Hackers were responsible for more than 4,000 attacks every day in 2020, and the total number of compromised records exceeded 37 billion. That's a 141% increase from 2019. Much of this compromised data appears on the dark web, where cybercriminals use it to facilitate illegal activities such as identity theft and money laundering.&nbsp;
If you have been the subject of a data hack, you are not alone. However, it's important to act quickly to prevent hackers from accessing your personal or financial accounts.&nbsp;
There are other types of cybercrime to consider. Cybercriminals use techniques like phishing, where they impersonate people online and trick victims into handing over their personal information. Phishing now accounts for more than 80% of all cybersecurity incidents, and criminals steal $17,700 every minute in these attacks.&nbsp;

<h2>What Kind of Information Do Hackers Steal?</h2>
Hackers steal all kinds of personal and financial information:
<ul>
<li>Names</li>
<li>Email addresses</li>
<li>Usernames</li>
<li>Passwords</li>
<li>Addresses</li>
<li>Phone numbers</li>
<li>Bank account details</li>
<li>Credit card numbers</li>
<li>Social Security numbers</li>
<li>Insurance information&nbsp;</li>
<li>IRS information</li>
<li>Photos</li>
<li>Private message</li>
<li>SMS messages</li>
</ul>
Nothing is off-limits for hackers, and these criminals go to great lengths to steal your data. Once they have access to the information above, hackers can transfer money from your bank accounts, use your identity to apply for financing, and damage your credit file.&nbsp;
Read more:&nbsp;<a href="https://teampassword.com/blog/the-scariest-data-breaches-of-all-time" target="_blank" rel="noopener">The Scariest Data Breaches of All Time</a>.
TeamPassword is the best password manager for teams. Features include two-step verification, password encryption, easy password sharing, and more.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Get a free trial now</a>&nbsp;and learn how TeamPassword keeps you safe online.&nbsp;

<h2>Have I Been Hacked? How to Stay Safe.</h2>
There are several ways to improve online security and prevent hackers from accessing your personal information:
<ul>
<li>Use the latest security software and apps when using devices and browsing the internet.</li>
<li>Carry out regular risk assessments where you evaluate your security software.</li>
<li>Back up personal data to a reputable cloud service instead of keeping it on your device.&nbsp;</li>
<li>Don't share personal information with other people.</li>
<li>Create a security management strategy for your organization and share it with all team members.&nbsp;</li>
</ul>
Using a password manager is another way to stay safe online. The best ones encrypt your online passwords so hackers can't access these credentials, and you can keep passwords in a secure cloud-based vault and not have to remember them. There are various password managers online, including free ones available through most internet browsers, but not all tools are the same.&nbsp;
If you work alongside a team, consider TeamPassword. It's the&nbsp;<a href="https://www.teampassword.com/" target="_blank" rel="noopener">password manager for teams</a>&nbsp;that require world-class security and performance. This all-in-one password solution helps teams like yours store, manage, and share passwords in the safest way possible.&nbsp;

<h2>How Can TeamPassword Help?</h2>
TeamPassword prevents hackers from stealing your organization's most sensitive data with an incredible range of password management features. Enterprises of all sizes use TeamPassword to manage passwords, including tech startups, digital marketing agencies, creative agencies, and software and development teams.
Here are some&nbsp;<a href="https://teampassword.com/features" target="_blank" rel="noopener">TeamPassword features</a>&nbsp;that prevent situations involving a stolen password:
<ul>
<li>Random password generation that creates unique passwords for websites.</li>
<li>Two-step password verification.</li>
<li>Activity and logging tools so you can discover who has access to password management features.</li>
<li>Secure encryption technology.</li>
<li>Email notifications about password management actions.</li>
<li>Passwords stored securely in one place. </li>
</ul>
<h2>Final Word</h2>
If you're looking for the answer to the question, "Have I been hacked?" it's difficult to know for sure. Preventing hackers from compromising your data in the first place provides a better resolution. TeamPassword lets you store and manage passwords in a secure environment and minimize the effects of a stolen password so you can avoid hackers stealing your data and continue to collaborate on team projects.&nbsp;
With features like password encryption, two-step authentication, and random password generation, TeamPassword is the best password management solution for teams that want to improve online security.&nbsp;<a href="https://app.teampassword.com/dashboard#signup/testimonial" target="_blank" rel="noopener">Sign up for a free trial</a>&nbsp;now.

Have I been hacked? Here's how to check if you have and learn how to stop hackers from stealing your data. | TeamPassword Blog

Have I been hacked? Here's how to check if you have and learn how to stop hackers from ...

Have I Been Hacked? How to Know for Sure.

Over the last decade, the gig economy boom has allowed professionals worldwide to switch to freelancing and build a network of international clients.&nbsp;
According to Upwork, 1 in 3 US workers engaged in freelance work during 2020. Some of the most successful freelancers earn hundreds of thousands of dollars per year through platforms like Upwork, Freelancer, and Toptal.
&nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
Does your company hire freelancers? How do you <a href="https://teampassword.com/blog/should-i-share-data-with-freelancers">share passwords with freelancers</a>? TeamPassword is an affordable password management solution for small businesses, startups, and agencies to share credentials securely with team members and freelancers. <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a 14-day free trial</a> today.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
<h2>10 Successful Freelancers</h2>
Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in their given field with excellent track records&mdash;many have worked with the biggest companies in the world!
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<h3>1. Scott Luscombe - Graphic Designer / Shopify Expert / Website Developer / Copywriter&nbsp; - Canada</h3>
Scott Luscombe is a freelance graphic designer, Shopify expert, website developer, and copywriter from Uxbridge, Canada. He holds a degree in Illustration from Sheridan College and a degree in Marketing from the University of Toronto.
Scott has been a freelancer for most of his professional career and has earned over $500k on Upwork. He has completed over 311 jobs and worked&nbsp;10,956 hours!&nbsp;
Scott's work includes graphic design and branding, illustration and icons, copywriting, website design and development, UX/UI, and printing and packaging. He also provides freelance coaching and consulting. Scott is a Top Rated Upwork Freelancer currently charging $99 per hour for various creative gigs.
Some of Scott's most notable work includes designs for Coca-Cola, the Canadian Cancer Society, Nickelodeon, and Wallet Ninja (to name a few).&nbsp;
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>2. Kathy Edens - Marketing Consultant / Freelance Copywriter - United States</h3>
<a href="https://www.upwork.com/freelancers/~016177d19f0624c1a7?viewMode=1">Kathy Edens is a Top Rated Upwork Freelancer</a> with over $300k platform earnings! Kathy has been self-employed as a marketing consultant and freelance copywriter for almost ten years from her home in Ohio, United States.
She holds a Bachelor of Science in Professional Writing and Psychology from Oregon State University, which she says "...helps me understand how to reach your target audience with words."&nbsp;
Kathy has ghost-written several non-fiction books on various topics, including social entrepreneurship, healthcare, real estate investing, and the cannabis industry, to name a few.
Kathy also writes web content, sales pages, email marketing content, case studies, white papers, brochures, press releases, and more. Kathy's rates start at $86 per hour for her writing and marketing services.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
<h3>3. Koen van Oeveren - UX designer - Netherlands</h3>
Koen van Oeveren is a freelance UI &amp; UX designer from North Brabant, Netherlands, with almost ten years of experience. Koen works with several design agencies in the Netherlands, designing apps, websites, and eCommerce experiences for many international brands.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
Koen holds a Bachelor of Applied Science in Communication and Multimedia Design from Avans University in the Netherlands. Koen's <a href="https://www.koenvo.com/index.html">portfolio website Koenvo</a> was nominated for a <a href="https://www.awwwards.com/sites/koenvo-ui-ux-portfolio">2021 awwwards. Award</a>.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
<h3>4. Pascal Strasche - Product / UX designer - Germany</h3>
Pascal Strasche is a product and UX designer with more than ten years of design experience from Germany. He holds a Master of Arts in Interaction Design and a Bachelor of Arts in Graphic Design, both from HAWK University of Applied Sciences and Arts.
For almost a year over 2020/2021, Pascal worked as the sole product designer to design Con Cubo's SaaS tool that helps complex organizations visualize and manage teams. He's also worked with German steel giant XOM Materials to find product solutions to digitalize&nbsp;Germany's steel industry.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
In 2019, Pascal founded Product Design Resources, a growing archive of 800+ design resources, weekly updated for the design community.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>5. Paul Hunkin - Developer - New Zealand</h3>
Paul Hunkin is a freelance software consultant and developer from Tauranga, New Zealand, but currently living in Portugal.&nbsp;
Paul has over ten years of experience as a software developer with an impressive work history, including Google, NASA, InfoSys, and the Chinese aerospace industry leader COMAC.
He's worked with several early-stage startups designing everything from high-performance big-data systems to complex web applications to 3D rendering engines. He's also built a lot of the foundational code for independent games on Android.&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
Paul is a Top Rated Upwork Freelancer with over $400k in platform earnings. His rates start at $120 per hour for software development. <a href="https://paulh.consulting/">Check out Paul's website</a> for more about his impressive portfolio and work history.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>6. Jana Galat - Writer / Brand Strategist - Canada</h3>
Jana Galat is a freelance copywriter and brand strategist from Ontario, Canada. She holds a Bachelor's Degree in Management and Organizational Studies from King's University College and an Honors in Business Administration from Western University.
Jana has extensive experience writing landing pages, email campaigns, social media ads, and print materials and says, "I am obsessed with creating copy that sells..."
After several years of professional work experience, Jana went freelance in 2019 and has quickly built a reputation as a <a href="https://www.upwork.com/freelancers/~01bfa17a48301876dd">Top Rated Upwork Freelancer</a> with over $70k in platform earnings. Jana's rates start at $100 per hour for copywriting and brand consulting.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>7. Kate H. - Logo Designer / Branding Expert - United States</h3>
Kate is a freelance professional logo designer and branding expert from Maryland, United States. Kate&nbsp;ran her own green wedding brand which she sold to mywedding.com in 2014, allowing her to focus on helping small&nbsp;businesses figure out what they want (and who they are) and translate that into design.
She holds a Master's degree in Environmental Management from Yale School of The Environment, and a J.D. in environmental law from Pace Law School.&nbsp;
Kate's skillset includes redesigning and updating material to make it easier to understand, building a consistent brand from a simple starting point like a logo, and creating unique logos that guarantee results.
Kate is a Top Rated Upwork Freelancer, and her rates start at $225 per hour. You can find out more about Kate on her <a href="https://www.upwork.com/freelancers/~013ce73876c1c18126" rel="follow noopener" target="_blank">Upwork profile</a>.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>8. Marcos Rezende - UX designer - Canada</h3>
Marcos Rezende is a UX Designer from Ontario, Canada, with more than 13 years of experience. Marcos has worked in over 30 industry sectors for multinational organizations in the United States, Canada, Germany, and Brazil.&nbsp;
Some of Marcos' notable projects include apps for Ontario's COVID-19 dashboard, Urban Master Planning collaboration platform, and Reaction (kid's e-learning app), to name a few.&nbsp;
Marcos loves sharing his industry expertise with aspiring UX designers and regularly writes for the popular UX publication Career Foundry. Total recognizes Marcos as part of its "Top 3%" of global freelancer talent&mdash;a title given to elite freelancers in their given field.
We don't have access to Marcos' rates, but the best UX designers on Upwork earn upwards of $100 per hour. As a Toptal Top 3% freelancer, Marcos likely charges $200-$300 per hour.
<a href="https://www.marcosrezende.com/">Marcos Rezende's website</a> was nominated for the prestigious <a href="https://www.awwwards.com/sites/ux-portfolio-marcos-rezende">awwwards.</a> in 2021.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>9. Tanya Litvinova - UX/UI Designer - United States</h3>
Tanya Litvinova is a freelance UX/UI designer from New York City, United States. She holds a Bachelor of Fine Arts in Advertising Design / Communication Design from the Fashion Institute of Technology.
Tanya specializes in product, mobile, and web design as well as user experience flow, research, and validation.
"I have a passion to make the complex simple, shape behavior, design, plan, and strategize. Aiming for the best user experience, all the while balancing the needs of business and technology to create engaging, habit-forming digital products."
Tanya has worked with Fortune 100 &amp; Fortune 500 companies and successfully delivered business-transforming data-driven analytics, responsive BI dashboards, enterprise web apps, and management systems. Some of Tanya's notable clients include KOCH Industries, BlackRock Financial, BCG Group, and FireEye, to name a few.
<a href="https://www.upwork.com/freelancers/~0165035041b26e96df">Tanya is a Top Rated Upwork Freelancer</a> with more than $200k platform earnings. Her current rate starts at $162.50 per hour.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;
<h3>10. Guangming Lang - Data Scientist - United States</h3>
Guangming Lang is a freelance data scientist from Michigan, United States. He holds a Bachelor of Arts in Mathematics from New College of Florida and a Master of Science in Biostatistics from the University of Michigan. Guangming has also completed several Coursera courses in data science and machine learning.
Guangming has been a freelancer since 2013 and has worked across several industries, including fintech, trading, medicine, biotech, advertising, and HR.&nbsp;
Guangming is a Top Rated Upwork Freelancer with over $400k in platform earnings. He's completed 216 jobs on Upwork totaling 3,805 hours! Guangming's current rates start at $200 per hour.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
<h2>Secure Freelancer Workflows With TeamPassword</h2>
No matter how talented or reputable the freelancers and contractors you hire, your company must use secure workflows to protect your digital assets.
Freelancers often need access to shared accounts and tools. Using a <a href="https://app.teampassword.com/dashboard#signup/testimonial">password manager</a> is the first step to securing these accounts and platforms. You can also use a password manager to share credentials with employees, clients, and other stakeholders to ensure you never expose raw passwords via email, spreadsheets, chat apps, and other non-secure methods.
<a href="https://app.teampassword.com/dashboard#signup/testimonial">TeamPassword</a> lets you create groups to share access with only those who need it. When they're done, revoke access with a single click. No need to change passwords every time someone leaves the team.
If you do need to change a password, TeamPassword's built-in <a href="https://teampassword.com/password-generator">password generator</a> lets you create secure passwords between 12-32 characters using numbers, letters (uppercase/lowercase), and symbols.
&nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp; &nbsp;&nbsp;
Ready to onboard clients and freelancers securely with TeamPassword's robust <a href="https://app.teampassword.com/dashboard#signup/testimonial">password management solution</a>? <a href="https://app.teampassword.com/dashboard#signup/testimonial">Sign up for a free trial</a> to secure your company's digital assets today!

Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in their given field.

Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in ...

10 extremely successful freelancers and what they do

Here are ten successful freelancers and what they do. These freelancers have earned their place as experts in their given field with excellent track records—many have worked with the biggest companies in the world!

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